Price Agreement/Running contract for supply and fitment of Seat for inspection Official in Driver Cab for HHP Locos (PL NO. 17545894) as per Drg. NO. 17545950 Specn. MISC- 800 Rev.-01

Special Eligibility Criteria

1. 1

   BLW reserves the right to procure entire or bulk quantity from any vendors who has/have supplied successfully any kind of seat/berth in rolling stock of Indian Railways. and Firm shall have successfully executed at least one supply order of minimum value of Rs 1 Cr in Indian Railway, for any item during last three previous completed financial year and current year i.e. during F.Y. 2022-23, 2023-24, 2024-25 and 2025-26."

   Document requiredConfirmation required
2. 2

   In view of the Public Procurement (Preference to Make in India) Order,2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore procurement of the tendered item is restricted to Class I Local Suppliers only subject to satisfying other qualifying criteria. The vendors who do not classify to be Class I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I Local Supplier for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optionalConfirmation required
3. 3

   Developmental Order : This tender is invited for a fixed quantity contract against RSP demand .Prospective bidders are hereby notified that no developmental orders shall be placed against this tender

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the special condition for TPI inspection agency (Annexure-II) of Rly. Bd. letter No. 2022/RS(G)/779/8 dt. 04/01/2023 mentioned in the tender?
2. 2

   Please ensure that you have quoted price on the basis of free delivery to destination, indicating the break up.
3. 3

   Have you gone through the terms and conditions mentioned in the tender schedule, special conditions of the tender if any and the BLW Tender Document Rev. Year 2026 Ver. 01. Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
4. 4

   Have you mentioned the percentage of local content?
5. 5

   Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
6. 6

   Have you attached relevant MSE certificate if you claim for preferential treatment as MSE?
7. 7

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
8. 8

   Please ensure that you have furnished the statement of deviations, if any.
9. 9

   Please ensure that you have mentioned MAKE/OEM.
10. 10

    Please ensure that you have submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
11. 11

    Please ensure that you have furnished the details of equipment/quality control.
12. 12

    Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
13. 13

    Please ensure that you have mentioned name of brand.
14. 14

    Please ensure that you have quoted as per the tendered Specifications / Drawings.
15. 15

    Please ensure that you have submitted context specific document at designated place of e-offer.
16. 16

    Please ensure that you have attached relevant MSE certificate if you claim for preferential treatment as MSE.
17. 17

    Please ensure that you have submitted requisite Earnest money.
18. 18

    All the tenderers/bidders should ensure that they are GST complaint and their quoted tax structure/rate as per GST Law.
19. 19

    All the tenderers/bidders should ensure that they are GST complaint and their quoted tax structure/rate as per GST Law.
20. 20

    Have you read the Public Procurement Policy: Make in India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?

Commercial-Compliance

1. 1

   Technical or commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations only. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations.

   Document optionalConfirmation required
2. 2

   The firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
3. 3

   The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/ Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

   Document requiredConfirmation required
4. 4

   This Price Agreement shall operate in the nature of a Running Contract. The validity of this Running Contract (interchangeably referred to as the Price Agreement) shall be one (1) years for the placement of Supply Orders / Covering Purchase Orders as and when basis for the respective consignees located at Zonal Railways / Production Units (PUs) . Supply order/Covering Purchase order to be placed against the Price Agreement shall be the Authority for the supplier to make supplies to respective consignee(s). The validity of the price agreement may be extended for another six months before expiry of original validity at the option of the Purchaser. Overall Quantity on the supply orders will be minimum 70% of the Price Agreement quantity.

   Document optionalConfirmation required
5. 5

   Goods & Services Tax (GST): All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the purchase order.

   Confirmation required
6. 6

   The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The offers of authorized dealer without tender specific authorization letter from manufacturer/OEM, will be summarily rejected.

   Document optionalConfirmation required
7. 7

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
8. 8

   The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/ Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

   Document requiredConfirmation required
9. 9

   Vendors are required to submit EMD as per clause 1.21 of BLW Tender Document Rev. Year 2026 Ver. 01.

   Document optionalConfirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
11. 11

    MSEs under PPP : In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms also.

    Confirmation required
12. 12

    Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. procurement in reference to Clause No. 1.15.1 of BLW Tender Document Rev. Year 2026 Ver. 01. If yes, please attach the requisite registration certificate issued by appropriate agency along with the offer. Please note that in absence of the requisite certificate, such benefits may not be extended.

    Document required
13. 13

    If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percent terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others]

    Document required
14. 14

    The successful tenderer to submit Security Deposit [SD] as Railway Board letter No. 2004/RS(G)/779/11 Pt. dated 23/12/2019 as under: 1) Contract value above Rs. 25 Lakh and upto Rs. 50 Cr. SD @ 5% of contract value subject to Max. Rs. 50 Lakh. 2) Contract value above Rs. 50 Cr., SD Rs. 1 Cr. 3) SD to be rounded off to nearest higher Rs. 10 (ten). (Document attached with the tender) .

    Document required
15. 15

    Submission of more than one bid by an Agent on behalf of the different Principals/ OEM will be governed by Para 2.12.7 of BLW Tender Document Rev. Year 2026 Ver. 01.

    Confirmation required
16. 16

    PVC : Not Applicable.

    Document required
17. 17

    This Price Agreement shall operate in the nature of a Running Contract, as mentioned under the Additional Special Conditions (Para 3600-4100) of the IRS Conditions of Contract. The validity of this Running Contract (interchangeably referred to as the Price Agreement) shall be two (2) years for the placement of Supply Orders / Covering Purchase Orders for the respective consignees located at Zonal Railways / Production Units (PUs). The validity of the contract may be extended further, subject to mutual consent of both parties.

    Document required
18. 18

    The overall quantity to be ordered through Supply Orders issued under this Price Agreement/Running Contract may vary from 70% to 130% of the quantity specified in the contract. Supply Orders for individual consignees shall be placed in accordance with the terms and conditions stipulated in the Price Agreement/Running Contract.

    Document required
19. 19

    Failure and Termination - If the Contractor fails to deliver the goods or any installment thereof within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights: - (a) recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to1/2 (half) per cent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid period. Upper limit for recovery of liquidated Damages in Supply Contracts will be 10 % (Ten Per cent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, or (b) without prejudice to the Purchaser's right to record adverse performance of the contractor for taking appropriate administrative action, cancel the contract or a portion thereof and forfeit the security deposit. (c) Wherever Security deposit has been exempted for any reason, levy damages from the supplier, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable had he not been an exempted vendor. These damages shall be treated as recoveries outstanding against the Contractor and dealt with accordingly. (d) In case of failure by contractor to meet deliveries for any lot, Railways may cancel the contract for defaulted part by forfeiting SD commensurate to that lot. Note: It may be noted that clauses (a), (b), (c) and (d) above are applicable to regular (bulk) orders, whereas only clauses (b), (c) & (d) are applicable to inside developmental orders upto 20% of the Net Procurement Quantity (NPQ).

    Document optional
20. 20

    The Class-I/Class-II local supplier shall be required to provide along with the offer a self-certificate giving the percentage of local content of tendered item. The firm who do not submit this certificate with the offer, shall not be considered from a Class- I/Class-II bidder and will be dealt accordingly.

    Document requiredConfirmation required
21. 21

    Do you agree to supply the tendered stores at the rates quoted by you in accordance with the Tender condition, Special tender conditions [if any] and IRS Conditions of Contract?

    Document optionalConfirmation required
22. 22

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required
23. 23

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required
24. 24

    Any firm quoting on behalf of OEM must submit tender specific authorization certificate along with their offer and agree for inspection by the nominated agency (as the case may be) at the premises of their principals. Further, Principal firm shall assure full guarantee and warranty obligations as per the general and special conditions of contract in the Tender Specific Authorization certificate and mandatorily provide the contact number and email of the designated person in the Tender Specific Authorization for verification. Failure to comply with any of the requirements shall make the offer liable to be rejected [Details as per Para 2.13.3 (b) of BLW Tender Document Rev. Year 2026 Ver. 01.)

    Document optionalConfirmation required
25. 25

    In case of Trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted. In case of O.E.M./ Manufacturer they should submit an undertaking that they are O.E.M. / Manufacturer. Offers from authorized agents will be considered only if they submit tender specific authorization from the manufacturer, failing which their offer will be ignored summarily without making any further reference to them. (Details as per Para 2.12.6 of BLW Tender Document Rev. Year 2026 Ver. 01.).

    Document optionalConfirmation required
26. 26

    Firm should specifically mention the quantity which they can supply per month to BLW against this tender, which will be kept in view while ordering to ensure the availability of material at BLW as per requirement of tendered item.

    Document requiredConfirmation required
27. 27

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

4. 4

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.