Procurement of 27 complete sets of Tungsten Carbide Bit Cutting Chain Assembly (Plasser Part No. 64.08.2000.33.84GL) as per RDSO Specifications & RDSO Drawing for the Plasser make Ballast Cleaning Machines.

Special Eligibility Criteria

1. 1

   The Offer of Successful Regular Supplier of the Same/Similar items to that of the tendered items shall only be considered for Full/Bulk Order. Similar items: Cutter Chain Assembly for Plasser make Ballast Cleaning Machines or FRM/Shoulder Ballast Cleaning Machines(SBCM).

   Document requiredConfirmation required
2. 2

   In case, the tenderer is a Successful Regular Supplier of the same/similar items to that of the items tendered, the tenderer shall upload the status of supply position along with a copy of Purchase orders, R/Notes and Performance Report issued by the Purchaser duly signed by at least Sr. Scale Officer (XEN/TM). The tenderer will be considered Successful Regular Supplier for the same item/similar item only if: - a) The tenderer has supplied the same/similar item of value not less than 1/4th of the estimated value in a single purchase order in the last five financial years and the current financial year within the original date of completion (DOC) / within the extended DOC to this Railway or any other Zonal Railway and the performances of the above supplied item has been found satisfactory as on or before the date of opening of instant tender. b) If the above supply and performance criterion is not fulfilled, the firm shall not be considered as Successful Regular Supplier for the same/similar item and shall not be eligible for bulk order. However, in that case, offer of the firm may be considered for developmental order. c) Further if performance for the same item supplied by the firm against the latest P.O issued to the firm from any Railway is not satisfactory, then in that case, performance of similar items supplied by the firm shall not be considered and the firm shall not be entitled even for developmental order.

   Document requiredConfirmation required
3. 3

   For Development orders: a) The new entrant/firms who are not satisfying the criteria of Successful Regular Supplier for the same/similar items to that of items tendered for full / bulk order above and want to enter as new entrant for the tendered items or interested in developmental order, their offer can be considered by the Railway for developmental order if along with the offer, the tenderer have uploaded the details of their credentials i.e. Machinery and Plant, Testing Facilities, QAP, Technical Manpower etc. as an attachment to their offer. Failure to furnish and upload such requisite credentials as mentioned above will make their offer liable to be ignored. b) In case any developmental PO for the same/similar items to that of items tendered is pending in this Railway or any other zonal Railway on the firm up to the date of opening of the instant tender and firm has failed to supply at least 50% of the material as per this pending PO even within the extended DOC (if original DOC has been expired before the date of opening of instant tender), or if the performance of the supplied material till date of opening of tender is not satisfactory as per the Performance Report issued by Purchaser duly signed by at least Sr. Scale Officer (XEN/TM), the firm shall not be eligible even for developmental order in the instant tender. However, if original DP has not expired up to the date of opening of instant tender, on the basis of past credentials, the development order for the instant tendered item may be placed on the firm. c) Maximum quantity in development order is limited to 20 % of net procurable quantity.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document requiredConfirmation required
2. 2

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 15.1 of Part B of SOUTHERN RAILWAY TENDER CONDITIONS., failing which such offers will not be liable for consideration of benefits detailed in para 15.2 of Part B of SOUTHERN RAILWAY TENDER CONDITIONS. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, " In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence of the date of upgradation to Medium category along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this subclassification.

   Document optionalConfirmation required
3. 3

   Procurement of the item is restricted to Class-I , Class-II local suppliers with minimum local content of 20% (Class-I & Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Class-I Local suppliers" , "Class-II Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" ,"Class-II Local suppliers" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Local Content:- The Class I local supplier/Class II local supplier at the time of bidding shall indicate percentage of local content and provide a self-certificate that the item offered meets the local content requirement for Class I local supplier/Class II local supplier and shall also give details of the location(s) at which the local value addition is made. The tenderer shall refer Para.16.1 of Part.B of Southern Railway Tender Conditions.

   Document requiredConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

   Document requiredConfirmation required
5. 5

   Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

   Document requiredConfirmation required
6. 6

   1)EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Southern Railway Tender conditions.

   Document optionalConfirmation required
7. 7

   SECURITY DEPOSIT (SD) shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of Southern Railway Tender conditions.

   Document optionalConfirmation required
8. 8

   Split Clause: Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration to ensure reliability and continuity of supplies in terms of the criteria outlined in Para 5.2 of Southern Railway Part-B of Tender conditions.

   Confirmation required
9. 9

   Failure consequences: In case the supplier fails to execute the contract with in the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser have the right to levy damages from the supplier for failing to comply with contractual conditions, not by way of penalty, an amount equal to SECURITY DEPOSIT of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

   Confirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

1. 1

   By Consignee at Destination.
2. 2

   Inspection and Testing: Inspection and Testing shall confirm as per RDSO specification No.TM/HM/6/435 & TM/HM/6/111. Necessary test certificates as stipulated in the RDSO specification shall be submitted along with the supply.
3. 3

   The tungsten carbide bit cutter chain assembly should be as per RDSO specification No.TM/HM/6/435 & TM/HM/6/111. and RDSO drawing No. RDSO/TM/03/19 & TM/9302 (REVISED).

   Confirmation required
4. 4

   To be delivered/despatched to : SSE/TM/RPM

   Confirmation required
5. 5

   FOR: SSE/TM/STORES/RPM

   Confirmation required
6. 6

   Warranty Clause: i) Shovel, intermediate Link, tungsten carbide round shaft chisel with lock washer and fixing pins shall be warranted 25kms of machine work. ii) Chain Bolt shall be warranted 10kms of Machine work. iii) Performance Guarantee shall be minimum 25kms of working.

   Confirmation required
7. 7

   Mode of despatch: By Road.

   Confirmation required
8. 8

   Unloading of material at destination must be done by the supplier only.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.