Supply, erection & commissioning of Electric baking oven of capacity 120kW with vacuum pump for drying, baking and vacuum drying of the core of Main Transformers of 3 Phase Locomotives.

Special Eligibility Criteria

1. 1

   (i) Bulk or full order will be placed on manufacturers or its authorized agents who has successfully supplied the tendered item [OR] items having same description but of different sizes / ratings /capacities (supply here interprets to supply, installation & commissioning being M&P item) to Indian Railways/Govt. Departments/Public Sector Undertakings in last three financial year and current financial year up to date of tender opening. SRLy past performance credentials will also be taken into account while evaluating the offer. (ii) Supporting documents as proof of credentials such as R.Note/CRN shall be submitted by the bidder along with their offer and the onus to prove successful supply and commissioning in the stipulated time frame lies on the bidder. Offers submitting credential orders unaccompanied with proof of supply, installation and commissioning are liable to be ignored.

   Document optionalConfirmation required
2. 2

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS". EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by the purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy.iv) Other Railways, Indian Ordinance factories and Govt. departments. v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. vi) Vendors registered with Southern Railway for the trade Group/trade groups of the tendered item . vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS" for the Proforma for BG. Please refer Annexure- 9 o f "SR TENDER CONDITIONS" for BID SECURING DECLARATION FOR AVAILING EXEMPTION FROM SUBMISSION OF EMD.

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3. 3

   Supply of the item to be as per the tender specifications.

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4. 4

   OEM or its dealer to quote along with valid authorization dealership certificate on behalf of OEM valid as on the date of the tender opening else offer is liable to be passed over.

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Commercial-Compliance

1. 1

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

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2. 2

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
3. 3

   Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY"

   Confirmation required
4. 4

   SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs (payable in the name of Dy.FA&CAO/WS/PER) subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 (Twenty-Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monitory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A in SR Tender Conditions & please refer Annexure- 5 of "SR TENDER CONDITIONS" for the Proforma for BG).

   Document optionalConfirmation required
5. 5

   PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions: Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 & 2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as Incorporated in the tender condition.

   Document optionalConfirmation required
6. 6

   Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS".

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7. 7

   Tenderers shall confirm the following declaration failing which the offer is likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country,has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

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8. 8

   MSE firms should submit a copy of valid MSE Certificate at the time of submission of their bid. (As the validity of Udyog Aadhar Memorandum was up to 30.06.2022 it is not considered as a valid document for availing MSE preference).

   Document optionalConfirmation required
9. 9

   Deviations: Technical/Commercial deviations if any should be recorded in the Techno - Commercial Tabulation field itself. If it is attached in the Annexure or as attachments the same are liable to be ignored.

   Document optionalConfirmation required
10. 10

    In case the offer does not correspond to this specification in any respect a deviation statement shall be furnished by the manufacturer/supplier. If there is no deviation from specification, manufacturer shall submit NO DEVIATION certificate.

    Document optionalConfirmation required
11. 11

    HSN CODE 8607 and SOUTHERN RAILWAY / TAMILNADU GST NO. 33AAAGM0289CIZQ - (i) Firms with MSME/NSIC Certificate for subject item are requested to submit the same for eligibility towards purchase preference. ii) a) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. b) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. c) Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. d) Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order. e) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Delivery Terms : FOR Destination.
2. 2

   Mode of Despatch : By Road/Rail.
3. 3

   Offer validity should be minimum 90 days
4. 4

   Any clarification regarding the tender schedule to be sought well in advance of the tender opening date through email correspondence to [email protected]

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common Partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.