REGISTRATION (RATE CONTRACT) OF VENDORS SITUATED WITHIN THE RADIUS OF 35 KM FROM DIVISIONAL RAILWAY HOSPITAL BHUSAWAL FOR DAY-TO-DAY LOCAL PURCHASE OF SURGICAL ITEMS,CONSUMABLES ETC. BY ENTERING INTO RATE CONTRACT ( PERCENTAGE OF DISCOUNT OFFERED ON M.R.P.) FOR A PERIOD OF TWO YEARS FROM THE DATE OF COMMENCEMENT OF THE CONTRACT.

Special Eligibility Criteria

1. 1

   The LICENSED Vendors i.e. drugs Retailers / Wholesalers should be situated within the radius of 35 km by Road from Divisional Railway Hospital Bhusawal-425201.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Average Annual Turnover of the vendor for the last three completed financial years prior to date of opening of tender should be equal to or more than (>=) three times the average annual value approx..Rs. 5,87,300 /- of retail local purchase procurement made by this Railway hospital in the last three completed financial years or three times the estimated annual value of purchase, whichever is higher.

   Document requiredConfirmation required
2. 2

   EMD : EMD as per extant instruction (online payment) Rs.11,750/-

   Document requiredConfirmation required
3. 3

   Vendor should show profits in at least two out of the last three financial years. Balance sheet Profit - loss account certified by CA / Certificate of CA should be provided for this purpose.

   Document requiredConfirmation required
4. 4

   Security Deposit : Successful tenderer shall have to deposit SD (Security Deposit) as per extant instruction.

   Document requiredConfirmation required
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   As per the notified schedule , the received offer will be opened duly following the extant procedure of this organization. There shall be 03 member tender committee ( 1 each from Medical,store and Finance dept.) constituted for the purpose of finalization of this tender will evaluate the bids received for eligibility and gives its recommendations to the Tender Accepting Authority for its considerations through convener of the committee. The Rate Contract will be placed as per the acceptance of the Accepting Authority.
2. 2

   Vendor offering maximum discount on MRP shall be considered for rate contract. If rate contract is to be entered with more than one vendor, discount offered by L1 should be counter-offered to other selected suitable higher bidders i.e., L2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the railway board letter.
3. 3

   To avoid failure of supply in this hospital, as per the need i.e. bhusawal is inferior place for availability of surgical items on emergency condition, Rate Contract will be entered with more than one vender for day to day Local Purchase. Decision regarding the maximum number of vendors to be empaneled will be decided by competent authority,
4. 4

   Mode of tendering is Single Stage Single Packet System with OPEN Tender through E-Tender on IREPS.
5. 5

   The Period of Contract is TWO Years from the commencement of the Rate Contract. In exceptional circumstances, to maintain continuity of the supply, period of rate Contract can be extended for a period maximum up to 03 to 06 months or till the finalization of new panel at a time with the Approval of Hospital in Charge i.e., Chief Medical Superintendent and concurrence of Associate finance. Total extension shall not be more than 06 months.
6. 6

   Chief Medical Superintendent Divisional Railway Hospital, Bhusawal Central Railway,reserve the right to accept / reject any bid and annul the bidding process and reject all bids at any time without thereby incurring any liability to the affected bidder.
7. 7

   The Supply Order will be issued through Indian Railway Hospital Management Information System (HMIS)/email/other web platform software interface or any other Interface as directed by the Railway Administrations time to time which may be introduced on later stage.
8. 8

   The Vendor who is awarded with Rate Contract will be provided the access to Indian Railway Hospital Management Information System software interface or any other similar interface. Vendor should have the adequate software and hardware facilities to operate such software interface.
9. 9

   Timeline of the supply should be strictly followed. The Supply should be made in two occasions in a day. The orders placed before 11.50 am should be delivered before 14.00 pm of the same day. In case of the orders placed after 12.30 pm, the same should be delivered before 11.50 am of the next day.
10. 10

    If a vendor fails to supply as per the supply order placed as per the contract conditions of rate contract, that particular item will be procured from the next vendor due for the next supply order as per the criteria and periodicity policy already decided for placement of supply orders and the failure will be recorded in performance register against the defaulting vendor. If this arrangement fails and there is extreme urgency, the CMS will decide to purchase from open market. Any extra expenditure incurred in arranging the required items due to default of the vendor in supply shall be recovered from the defaulting vendor.
11. 11

    In case of life saving emergencies, vendor should supply the items on a short notice preferably within 30 minutes as intimated on phone /Whats App/ message of fax etc.
12. 12

    Whenever asked the vendors will have to show the purchase bill for the surgical/ other items to ensure genuineness of the items supplied.
13. 13

    Railway reserve the right to send the surgical items etc. supplied in local purchase to be tested by NABL approved labs.
14. 14

    Vendor shall indemnify the railway administration for any loss of liabilities arising due to defective /sub-standard supplies by the Vendors.
15. 15

    There should be non-encumbrance in terms of sales tax ,income tax, vigilance enquiry / litigation and blacklisting by any government organization.
16. 16

    AMI YEAR Surgical 2022-2023 is Rs 5,09,687 /- , 2023-2024 is Rs 5,99,473 /- , 2024-2025 is Rs. 6,52,739 /- Mean value for one year is Rs. 5,87,300 /- Approx. value for two years is Rs.11,74,600 /-
17. 17

    In case of any dispute arising out of the contract before going to Arbitration, the Chief Medical Superintendent/BSL will be the competent authority to decide the disputed issue.
18. 18

    Vendors should be willing to accept cashless services on billing system. Payment will be made through NEFT/ online directly to the Vendor's bank account on receipt of bills in two copies on monthly basis. The billing system should not be discontinued if payment is delayed in extraordinary circumstance due to system handicap of financial crunch for some time.
19. 19

    Vendors should note that , the landing price to this Railway after the offered discount should be inclusive of all the prevailing taxes.
20. 20

    100% payment against receipt, inspection and acceptance of material by the consignee at destination on monthly basis.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.