Supply of Underground , armoured, unscreened , railway signalling cable PVC insulated copper conductor confirming to spec. No. IRS:63/2014 Rev. 4.0 or Latest Amendment of size 12 core x 1.5 sq. mm. (Specification attached)

Special Eligibility Criteria

1. 1

   As per public procurement policy ( preference to make in India) order no P- 45021/2/2017-PP (BE-II)2019 dated16/09/2020 of Ministry of Commerce, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quantity and therefore public procurement of the item is restricted to class I local suppliers only and the vendors who do not qualify to be class I local suppliers should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any lost or damaged caused to the vendor

   Confirmation required
2. 2

   (a) Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document (b) If tenderer(s) mentioned anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignee(s) where the tenderer has not agreed to directly deliver the stores without any back reference.

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3. 3

   Tendered item is restricted to be procured from RDSO approved vendors. The vendor list is published by approving agencies and granting of approval is a continuous ongoing activity therefore vendor list can undergo changes after opening of tender. The status of firm shall be reckoned as on the date of tender opening and not thereafter. But in case of downgrading/removal/suspension/banning etc. after opening of the tender such changes will be taken in to account while deciding tenders. Tenderers are requested to submit their valid vendor approval certificate along with tender. For detail appreciation, Para-2.1 of Instructions to tenderers for e-tenders may be referred. (Document attached)

   Document requiredConfirmation required
4. 4

   EMD Clause:Tenderers are required to deposit EarnestMoney online equivalent to the amountmentioned in the tender document.Tenderers not submitting Earnest Moneyshould clearly indicate in their offer thereasons for the same, and failure to do sowill be taken as unwillingness on theirpart to deposit the Earnest Money.B) Amount of EMD (rounded off to nearesthigher Rs. 10 (ten)) to be taken intenders, wherever applicable.a) It will be @ 2% of the estimated tendervalue up to Rs. 50 Cr. subject tomaximum EMD of Rs. 20 lakh.b) EMD will be Rs. 50 lakh for tendersabove Rs. 50 Cr.C) Exemption from Submission of EarnestMoney: The under noted categories oftenderers are liable to get the exemptionfrom deposit Earnest Money:-a. Firms registered with MSE for tendereditem.b. Tender cases of value up to andincluding Rs. 25 lakh unless otherwisementioned in the tender.c. Other Railways and Governmentdepartments.d. Indian Ordinance factories.e. PSUs owned by Ministry of Railways andPSUs for the group of items that aremanufactured by them.f. Vendors registered with Railways for thetrade group of the item tendered.g. Vendors appearing on the approvedvendor lists of RDSO/PUs/CORE, subject toapproval status being valid on the date oftender closing.h. Vendors registered with Railways forsupply of medicine, medical equipmentsand consumables shall be exempted fromsubmission of EMD for these items.i. In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting EMD. KVICand ACASH shall be exempted from EMDfor items supplied by them.D) Offers of tenderers who do not submitEarnest Money, and are also notexempted from submission of EarnestMoney shall be summarily rejected.E) The purchaser reserves the right toforfeit the Earnest Money Deposit if thetenderer withdraws or revises his offerwithin the validity period or fails todeposit Security Money in terms of ClausePara-9 of the Instruction to tenderers.F) No interest shall be payable by thepurchaser on the Earnest Money if tenderis cancelled by Railway administrationand EMD returned. EMD of unsuccessfulbidders and tenderers shall be releasedimmediately after finalization of thetender.For detail appreciation Para- 3 ofinstruction for tenderers may be referred.

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Commercial-Compliance

1. 1

   Tenderers have to quote the FOR destination rate.

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2. 2

   Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 201, revised on 16.09.2017, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bd letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.20 or latest. (b) Please declare the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in NFR Instructions to tenderers with the details of the location(s) at which the local value addition is made. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content at the time of execution of the Purchase Order. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class I to Class II/Non-local or from Class II to Non-local a penalty upto 10% of the contract value may be imposed as per Railway Board Circular 2020/RS(G)/779/2/ Pt. 1(E3322671) dt. 20.08.2024.

   Document optionalConfirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   RDSO
2. 2

   Firm should mentioned detail address of the place of inspection.

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3. 3

   Warranty: Railway Standard guaranty/warranty clause as per IRS conditions of contract or as per specification whichever is higher will be applicable.

   Confirmation required
4. 4

   Price Variation Clause (PVC): (a) Price Variation Clause: PVC formula as per IEEMA price variation formula shall be applicable based on the raw material prices of IEEMA mentioned in latest IEEMA circular, as applicable, on the first working day of month, one month prior to the month of tender opening. PVC formula for this item shall be as under: P = Po+ CuF (Cu-Cuo) + Ccfcu (CC-Cco) + Fef (Fe-Feo) wherein, P = Price payable per KM as adjusted in accordance with price variation clause. Po = basic rate per KM of cable as quoted/confirmed. CuF = Variation factor for Copper wire rod (0.157). Ccfcu = Variation factor for PVC compound (0.277). FeF = Variation factor for steel Armouring (0.289). Cuo, Cco&Feo are the price of copper wire Rods, PVC Compound (CW-22) and steel for Armouring Flat, (4 mm x 0.8 mm.) respectively as per IEEMA circular as applicable on first working day of the month, one month prior to the date of tender opening. The IEEMA circular price of raw material Cu. CC and Fe as prevailing on first working day of the calendar month covering the date one month prior to the date of inspection call letter will be applicable for the calculation of updated price.

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5. 5

   The bidders should upload Annexure - I&I(A) duly seled and signed along with the bid otherwise offer will be rejected

   Document requiredConfirmation required
6. 6

   (a) In case of any contradiction or conflict between tender schedules to that instruction to tenderers, the conditions pointed out in tender schedule will in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-1. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions: a. The store contract cases of value upto Rs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories. d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.

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7. 7

   Acceptance of tender: (a) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. (c) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

   Confirmation required
8. 8

   Validity of the offer will be 180 days from the date of closing of the tender

   Confirmation required
9. 9

   (a) In case of any contradiction or conflict between tender schedules to that instruction to tenderers, the conditions pointed out in tender schedule will prevail

   Confirmation required

1. 1

   The materials are to be delivered within the proposed Delivery Period at the consignee only