RFP for Engagement of Event Management Agency for FIH Odisha Hockey Mens World Cup 2023 Bhubaneswar Rourkela

Amount

Branding

Flex & Frame Specifications-(MS Pipe Frame with 320 GSM Blackback Star Flex for Backdrops, Dropdowns, Venue Branding, Main Gate Arch, A Boards, Signages at Venue, Champions Board, FOP Zoning, Box Branding, Standees, Directional Totem, and any others elements as per the specific dimensions to be identified for different Venues )

Flex - Unframed Specification-320 GSM Blackback Star Flex for Backdrops, Dropdowns, Venue Branding, and any others and any others elements as per the specific dimensions to be identified for different Venues

Vinyl Branding Specification-Vinyl Printing and Pasting at places like VIP Lounge, etc.

Vinyl on Sunboard Branding Specification-(Vinyl Printing and Pasting on 3mm Sunboard with Matte Lamination)

Vinyl on Sunboard Branding Specification-(Mascot & Player Cutouts - Vinyl Printing and Pasting on 5mm Sunboard with Matte Lamination with a height of 6ft with stand)

Roll up Standees Specification-3ft x 6ft with 320 GSM Blackback Star Flex)

Stickering Specification-(Printing and Pasting Branding requirement on Team Buses)

Stickering Specification-(Printing and Pasting Branding requirement on other vehicles)

Stickering Specification-(Printing and Pasting Branding requirement on Dust bins)

Curved Flag Specification-Knitted Polyester (stands/poles/ base to be provided).10 ft with Sturdy Base

Teardrop Banners Specification-(Knitted Polyester (stands/poles/ base to be provided).10 ft with Sturdy Base)

Drop Down Flex Specification-(320 GSM Blackback Star Flex as per the specific dimensions identified for the different buildings)

Framed Mesh Specification-(Mesh Fabric. Media to be held in its position either with the help of existing horizontal pipes for Stadium & Concourse)

Unframed Mesh Specification-(Mesh Fabric. Media to be held in its position either with the help of existing horizontal pipes.)

Life Size Mascot Kit Specification-(Designing, Production and supply of wearable kit. The material of the mascot to have fur cloth outside, stuffed sponge inside, and fibre for the head. Should be light in weight and the shell structure to be provided only for the space. Life size (for a person of height between 5.5 to 6ft))

Pole for Portrait Banners Specification-(MS Steel Poles (2.5 inch dia and 20 feet ht) along with horizontal rod on the top to be provided)

Branded Umbrellas Specification-(48'' diameter umbrellas made of Satin Semi Glossy/ Canvas)

Design, Supply and Commissioning of Helium Balloons Specification-(12 ft diameter To be provided with graphic printing and to have the capability of being elevated to a height of 80-100 feet at Bhubaneswar & Rourkela)

Box Pillars - Inlit (3' x 10' - 4 Sided) Specification-(280 GSM Star Backlit Flex + Solvent Print + MS Square Pipe (1"))

Box Pillars - Non - Lit (3' x 10' - 4 Sided) Specification-(281 GSM Blackout Flex + Solvent Print + MS Square Pipe (1")

Pole Branding Specification-(PPoleyster Fabric - Die Sublimation Print with Pockets (3' x6'). Media to be held in its position either with the help of existing horizontal pipes. Velcro strips to be provided to hold the banner in place.)

Sub Total For Branding

Venue Overlays - 1

German Hanger Size-20M X 20M Description- a)Side height 4m and Center height 7.25m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duct to be covered with Octornum Panels and Branding.

German Hanger Size-30M X 30M Description- a)Side height 4m and Center height 8.87m with wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: - . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duct to be covered with Octornum Panels and Branding.

German Hanger Size-40M X 40M Description- water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duct to be covered with Octornum Panels and Branding.

Pagoda Tents Size-3M X 3M Description-Supply, erection and dis- assembling of tents of a) As specified with minimum internal height of 2.5m with two removable sides. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 600 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. e) Cabling from nearest electrical source/DG Set is to be ensured. e) Pagoda Temprature to be maintained at 22^ Degree. f) Interior AC Duct to be covered with Octornum Panels and Branding.

Pagoda Tents Size-5M X 5M Description- Supply, erection and dis- assembling of tents of a) As specified with minimum internal height of 2.5m with two removable sides. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 600 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. e) Cabling from nearest electrical source/DG Set is to be ensured. e) Pagoda Temprature to be maintained at 22^ Degree. f) Interior AC Duct to be covered with Octornum Panels and Branding.

Pagoda Tents Size-10M x 10M Description-Supply, erection and dis- assembling of tents of a) As specified with minimum internal height of 2.5m with two removable sides. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 600 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. e) Cabling from nearest electrical source/DG Set is to be ensured. e) Pagoda Temprature to be maintained at 22^ Degree. f) Interior AC Duct to be covered with Octornum Panels and Branding.

Waterproof Shamiana Size-3M X 3M Description-Bamboo structure with 4 side covered with cloth, carpet on floor & Waterproof (Trapoline /Roof).Wooden flooring with adequate light

Waterproof Shamiana Size-5M X 5M Description-Bamboo structure with 4 side covered with cloth, carpet on floor & Waterproof (Trapoline /Roof).Wooden flooring with adequate light

Waterproof Shamiana Size-20M X 30 M Description-Bamboo structure with 4 side covered with cloth, carpet on floor & Waterproof (Trapoline /Roof). Wooden flooring with adequate light

Chinese Tents/Canopy Size-3M X 3M Description-Canopy with platform and carpeting

Patio Umbrella Size-Height - 2.5 M Description-Branded Umbrella with Base

Podium Description-Podium with branding for speech

Furniture, Fixtures & Equipment

Executive Table Size-5'X2' Description-Wooden Table with cloth as per requirement

Table Size-4'X2' Description-Wooden Tables/ Plastic Tables with cloth as per requirement

Buffet Table Size-Height -6'X19'6" Description-Wooden Tables/ Plastic Tables with cloth as per requirement

Round Table Size-6' Dia Description-Wooden Tables/ Plastic Tables with cloth as per requirement

Bar Table Size-4' Dia

Executive chair Description-Wheeled Chair with Leatherette. Upholstery with Back Support and Side Arms

Bar chair Description-Adjustable height with seat and back support

Metal Chair with cushion Description-Chair with Leatherette Upholstery with Back Support and Side Arms

Plastic chair Description-Plastic chair with arm support

Folding Stools Description-About 1ft ht , canvas seating with iron frame

Sofa Size-2 Seater Description-Seamless design of plush seating in quality leather

Sofa Size-1 Seater Description-Seamless design of plush seating in quality leather

Coffee Tables Size-1.2 M X 0.6M X 0.4M Description-Wooden Polished Centre table

Almirah / Cabinet Size-52"H X 15"W X 26.5"D Description-Precision steel ball-bearings. High-side drawers accept letter size hanging file folders. Core-removable lock. Aluminium handles and label holders.

Trunk Size-3' X 2' X 2' Description-metal box with lock & key

White Boards Size-52"H X 15"W X 26.5"D Description-Precision steel ball-bearings. High-side drawers accept letter size hanging file folders. Core-removable lock. Aluminium handles and label holders.

Fan Description-Standing/ Mobile Fans

AC Size-2 Ton Description-Standing / Mobile AC

AC Size-4 Ton Description-Standing / Mobile AC

Wash Basin Description-Movable wash basin with water container (water to be ensured thorughout the day.

Extension cords Description-Copper Wired required at various points for extending the power requirement to desired locations.

Barricading

Barricading for DG Set Size-8'x8' or 10'x8' Description-Speed Fence

Tensile Barriers Description-Retractable Belt Posts or Belt Stanchions

Queue Manager Size-Set of 2nos. Description-Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions

Traffic Cones Size-C30"

Broadcasting Requirements

Camera Platform Size-12' L X 8' W X 25' H Description-Platform with Ladders as per the platform height and riser requirements

Camera Raiser Size-8' L X 8' W X 25' H Description-Ladders as per the platform height and riser requirements

Wire Manager Size-Length : 1m Description-Material: NR/SBR Rubber • Hardness: 80 ShA • Density: 1.9 g/cm³ Wire managers to bear the load of heavy vehicular and pedestrian traffic with a high-visibility, anti-slip yellow cover

DG sets

750 kva Description-3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days.

Running Charges Description-Costs to be provided for per hr running

500 KVA Description-3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days.

Running Charges Description-Costs to be provided for per hr running

350 KVA Description-3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days.

Running Charges Description-Costs to be provided for per hr running

125 KVA Description-3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 10 days.

Running Charges Description-Costs to be provided for per hr running

62 KVA Description-. Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

Running Charges Description-Costs to be provided for per hr running

18 - 30 KVA Description-. Minimum lighting levels of 1200 lux (if broadcasting of particular sports, then required lux level would be 1800 to 2400 lux) . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

Running Charges Description-Costs to be provided for per hr running

Lights

High wattage metal halide lights Size-1000 watt Description-Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

High wattage metal halide lights Size-400 watt Description-Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Parcans Description-Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

LED Par64 Size-Warm white Description-Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Follow focus Description-110V~240V/50-60Hz, having Focus, Strobe, Zoom and similar features. Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Sharpy Description-110V~240V/50-60Hz, with Pan / tilt of X Axis 540 deg,Y Axis 250 deg Automatically Accurate Positioning. Rotation 16 FACE PRISM + 6 LINER PRISM 32PRISM + LINEAR, Bilateral Rotation. Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Others

Play Area Description-Inflated play area for kids, trampoline, etc

Chemical toilets Description-Portable toilet with PVC / MS frame body. Plumbing with quality EWC, flush tank, taps and washbasin. Waste removal and cleaning staff, water facility, plumbing and tank (2000 liter to 5000 liter water tank will be keep on 8 feet height. Platform provisioning subject to the identified area.

Walkie-Talkie Description-Make of reputed Brand like Motorola/ Yashica or equivalent, VHF Devices

LED TV Size-17" & 20" HD TV Description-Self-stand and wall mount option (Compatibility and necessary cabling to Live and World Feed system)

LED TV Size-32" LED TV Description-Self-stand and wall mount option (Compatibility and necessary cabling to Live and World Feed system)

LED TV Size-42" LED TV Description-Self-stand and wall mount option (Compatibility and necessary cabling to Live and World Feed system)

LED TV Size-55" LED TV Description-Self-stand and wall mount option (Compatibility and necessary cabling to Live and World Feed system)

CCTVs Description-CCTVs with cable connection and Operation & Maintenance

Fireworks Size-1000 shots multi location Description-Costs to include water tanker, tin barricading, necessary licenses for fireworks

Sub Total For Venue Overlays-1

Venue Overlays - 2

Wooden Platforms Description-19 mm 2 layered BWP with hardwood framing of minimum 4 inch.

Stage Size-4' Height Description-Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides.Stage size may vary as per the design.

DG set masking Description-Agro net green masking

Bamboo Barricading / Wooden Frame with masking Size-5' Height Description-Agro net green masking

Bamboo Barricading / Wooden Frame with masking Size-5' Height Description-Black / White cloth masking

Bamboo Barricading / Wooden Frame Size-5' Height Description-Without masking

Bamboo Barricading / Wooden Frame Size-10' Height Description-Without masking

Bamboo Barricading / Wooden Frame with masking Size-10' Height Description-Agro net green masking

Bamboo Barricading / Wooden Frame with masking Size-10' Height Description-Black / White cloth masking

Masking for Mojo Barricading Size-8' x 4' Description-Agro net green masking

Mojo Barricading Size-8' x 4' Description-Without masking

Synthetic grass matting Size-Synthetic Carpet Grass pile height 20 mm thick. In stich Rate - 520 Density - 39060 stiches / sqm Description-Laying of 20 mm thick synthetic carpet in areas of fan park with provisions of cleaning every other day. Colour as per requirement.

Synthetic Carpet (grey) Size-12mm thick Description-Laying of 20 mm thick synthetic carpet in areas of fan park with provisions of cleaning every other day. Colour as per requirement.

Agro Net Description-Blue HDPE Agro Shade Net, glossy with 120 GSM waterproof to be installed on the ground

Ice Description-Ice made with RO water in small polybags of sizes ranging from 5kg to 10 kg. DSYS will intimate the day-wise requirement of ice from as per the match schedule.

Scafolding Size-40 mm dia M.S. tube 1.5 m centre to centre Height as per broadcasting requirement upto 5 meter. Description-Providing and fixing double scaffolding system (cup lock type) made with 40 mm dia M.S. tube 1.5 m centre to centre, horizontal & vertical tubes joining with cup & lock system with M.S. tubes, M.S. tube challies, M.S. clamps and M.S. staircase system in the scaffolding for working platform etc.

Trussing for Lights Description-400mm to 1000mm with Base Plate/ support legs.Black Cloth masking to be done for truss and cables to be hidden.

Outdoor LED Screens Description-All equipment related to live screening like genset,cabling,stage,super structure, truss, set top box etc. to be included

Net Light / Rice light Size-Warm white Description-LED serial lights, Coloured Rice LED Light, Pipili LED Lights and Chinese Lanterns. Other innovative options to be proposed.

Sub Total For Venue Overlays-2

WORKFORCE

Security Head Specification-Retd. Officer from Defence background / Police Officer ranks of ASP / SP

Security guard Specification-8hr shifts

Security Officer Speciation-8hr shifts

Security Supervisor Specification-8hr shifts

Bouncers Specification-At the entry points during match days

House keeping supervisor Specification-8hr shifts

House keeping staff Specification-8hr shifts

Mascot Manpower

Sub Total For Work Force

ROAD SHOW AND MOBILE CANTERS

DJ (Sports Presentation / FOP / Cultural Evening and any other) Specification-To be set-up at place as finalised by DSYS

MC (Sports Presentation / FOP / Cultural Evening and any other) Specification-To be set-up at place as finalised by DSYS

PA Sound system of upto 5000 watts Specification-To be set-up at place as finalised by DSYS

PA Sound system of upto 2000 watts Specification-To be set-up at place as finalised by DSYS

Stilt Walkers

Clowns

Face Painters

Goal Post Specification-Goal Post for hockey activation during road shows (One Time Cost)

Supervisor Specification-Road show supervisor

Vehicle Charges (TATA -407) Specification-Hiring charges

Sub Total For Road Show and Mobile Canters

MERCHANDISE, SOUVENIRS, AND MEMENTOES

Merchandise Specification-Track suit for Giveaway

Merchandise Specification-Track suit for Volunteers

Merchandise Specification-Track suit for Liaison Officer and Police Personnel

Merchandise Specification-T- Shirt for for Giveaway

Merchandise Specification-T- Shirt for Transport, Ball Patrol, Volunteers and Social Media Winner

Merchandise Specification-T- Shirt for Liaison Officer and Police Personnel

Merchandise Specification-Shorts for Ball Patrol

Merchandise Specification-Backpack

Merchandise Specification-Bibs for Ball Patrol

Merchandise Specification-Bibs for Photographers

Merchandise Specification-Bibs for Media

Merchandise Specification-Bibs for Medical Team

Merchandise Specification-Replica Jersey

Merchandise Specification-Umbrella 42 inches

Merchandise Specification-Umbrella 44 inches

Merchandise Specification-Ponchos (Rain Coats)

Merchandise Specification-Caps

Souvenir Specification-Cheer Stick Balloon

Souvenir Specification-Hand clapper noise maker

Souvenir Specification-Coffee Mug

Souvenir Specification-Key chains

Souvenir Specification-Pens

Souvenir Specification-Lapel pins (1" x 2")

Souvenir Specification-Sipper

Souvenir Specification-String Bag

Souvenir Specification-Bag Tags

Souvenir Specification-Wrist band

Souvenir Specification-Signatory Hockey Sticks in White Colour with Hockey India and Event Logo printed

Souvenir Specification-Pair of 12" Mascot Soft Toys

Souvenir Specification-Replica Trophy with customized box (Height 12”, Weight 7-8 Kgs)

Souvenir Specification-Car Parking Sticker (6" x 4")

Mementoes Specification-A4 Display Shield

Mementoes Specification-A5 Display Shield

Mementoes Specification-Hockey Sticks (small) - as mementos with branding

Stationary Specification-Thermal Paper Wristband (25mm x 250mm)

Sub Total For Merchandise, Souvenirs, etc.

ACCREDITATION

Accreditation Cards along with Lanyards including QR CODE / Barcode Specification-Standard size of PVC card (with different card types/ different colors) Technical Specification of Accreditation Card Material: PVC ID Thickness: 350 microns Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches). Design and logo will be provided once tender is awarded Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches). Design and logo will be provided once tender is awarded Technical Specification of Lanyards 16 mm wide thickness. 36 mm length. Rotating metal C. Hook. Lanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from DSYS Standard smaller in size with different colour as per the category

QR Code/ Barcode Scanner at both the venues in Bhubaneswar and Rourkela Specification-Scanner with Manpower for Entire Day

Generic pre- printed day passes along with Lamination Pouch and Lanyards including QR CODE / Barcode Specification-Technical Specification of Lamination Pouch for Emergency Day Pass Material: PET+EVA. Thickness: 225 microns. Melting Point: 110 degrees Celsius. Lamination Temperature: 110-140 degree Celsius Size: for A6 paper passes Technical Specification of Accreditation Cards/Passes Paper. 120 GSM Size: A6 Technical Specification of Lanyards 16 mm wide thickness. 36 mm length. Rotating metal C. Hook. Lanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from DSYS

Sub Total For Accreditation

expro events and exhibits

MAX PUBLICITY & COMMUNICATION PRIVATE LIMITED

Jess Ideas Pvt. Ltd.

SFA Sporting Services Pvt. Ltd.