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Supply Installation and Commissioning of Digital Media Studio, Digital Library and AI and Research Infrastructure at University of Mysore Mysoru Under RUSA2.0 component 10.

University of Mysore

Mysore University Mysore | MYSURU, Karnataka

Amount: Refer DocsCloses: 19 Sept 2026

Timeline

Published4 Sept 2026
Pre-Bid Meeting15 Sept 2026
Closes19 Sept 2026
Bid Opening21 Sept 2026

Tender Value

Refer Docs

EMD Value

₹5.0 L

Closing Date

19 Sept 2026, 5:30 pm

Tender Inviting Authority

Office Inviting Bids

University of Mysore

Contact Person

The Director PMEB Crawford Hall UoM Mysuru

Office Number

Work Description

Supply Installation and Commissioning of Digital Media Studio, Digital Library and AI and Research Infrastructure at University of Mysore Mysoru Under RUSA2.0 component 10.

Tender Information

Tender ID

UOM/2026-27/IND0076

Reference Number

UOM/2026-27/IND0076

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

Mysore University Mysore

Source Website

Subscribe to view

Documents Required

14 documents required · 13 mandatory · 1 optional

Technical Bid

RequiredAnnual Turnover Certificate - CA-certified average annual turnover for FY 2022-23, 2023-24 and 2024-25 shall not be less than Rs. 670 lakh.

RequiredCompany Registration Certificate - Legal Status- Bidder shall be a Proprietorship Firm or Private Limited Company duly registered/incorporated and operating in India. Valid registration/incorporation or applicable statutory registration proof shall be uploaded

RequiredIncome Tax Returns - ITRs and audited financial statements for stated years.

RequiredManufacturer Authorization For OEM-manufactured major equipment offered under this tender, where the bidder is an authorized dealer/reseller, valid OEM authorization / Manufacturer Authorization Form shall be submitted as applicable to the offered products.

RequiredNotarized self-declaration / non-blacklisting declaration on Rs. 100/- e-Stamp Paper, as per Annexure E or equivalent legally acceptable format.

RequiredPAN CARD

RequiredSigned covering letter.

RequiredSigned site survey report, solution document, drawings/layout and methodology

RequiredSite Survey Certificate / acknowledgement issued by authorized University official

OptionalSmall Scale Industries Certificate

RequiredTechnical Compliance Statement on bidder letterhead against the complete technical specifications

RequiredValid GST Registration Certificate

RequiredValid ISO 9001 certificate

RequiredWork order, Completion / Work-done certificate.

Eligibility Criteria

Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation of Tenders.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The Bidder shall ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date of bid submission

The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches

Tenders from Joint ventures are not acceptable.

Conditional tenders will not be accepted.

The tenderer shall bear all costs associated with the preparation and submission of his tender, and the employer will in no case be responsible and liable for those costs.

The cost of the Tender Processing shall not be refundable.

BIDDERS SHOULD GO THROUGH THE TENDER DOCUMENT WHICH IS UPLOADED SEPARATELY BEFORE BIDDING.

The employer is not responsible for any delay in accessing E - Procurement Portal.

The EMD & Tender processing fee shall be paid through e-procurement portal only using any of the four modes. a.Credit Card, b. Direct debit using Internet banking c.NEFT(National electronic fund transfer d.OTC -Over the counter using bank challan.

Bank Guarantee will not be acceptable for EMD. EMD should be paid as specified in the e-procurement schedule.

The Tenderers need to register with e-procurement portal and to obtain user ID and Password for participating in e-procurement.

The authority reserves the rights to Reject or accept any or all the tenders without assigning any reasons.

The vender should upload the relevant product literature/brochure containing the details of the specification for the equipment/model quoted.

The quoted price should be inclusive of all types of taxes(GST, service tax, VAT, sales tax), customs duty, clearance charges, transportation, erection (commission), excise duty etc., & all incidental charges.

Bidders should abide by other terms & conditions as prescribed in KG-3 standard tender document of Government of Karnataka.

Interested tenderer can get the information through the following email address https://kppp.karnataka.gov.in .

The University of Mysore does not bind itself to accept the lowest bidder and this university reserves the right to accept or reject any of the Tender or all the Tenderers without assigning the reasons.

IMP: FINANCIAL BID WILL BE OPENED AFTER COMPLETE EVALUATION OF THE TECHNICAL BID.

The EMD and Security Deposit are liable to be forfeited as liquidated damages in the event of any evasion, refusal or delay on his/her part in signing the contract form.

Bidders should provide MAF (Manufactures Authorization Form).

Performance Security:27.1 Within 21 days of the receipt of notification of award from the Purchaser, the successful Tenderer shall furnish the performance security in accordance with the Conditions of Contract, in the Performance Security Form provided in the tender documents or in another form acceptable to the Purchaser.

Subject to GCC Clause 24, if the Supplier fails to deliver any or all of the Goods or to perform the Services within the periods specified in the Contract, the Purchaser shall, without prejudice to its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to 0.5% of the delivered price of the delayed Goods or unperformed Services for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of 10% of the Contract Price.. Once the maximum is reached, the Purchaser may consider termination of the Contract pursuant to GCC Clause 23.

Warranty: 14.1 The Supplier warrants that the Goods supplied under this Contract are new, unused, of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract.The Supplier further warrants that all Goods supplied under this Contract shall have no defect arising from design, materials or workmanship (except when the design and/or material is required by the Purchasers Specifications) or from any act or omission of the Supplier, that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final destination.

Self declaration stating the firm is not blacklisted with any Government/Quasi Government Organizations and will not supply Refurbished equipments on Notarized Rs.100/- Non Judicial e-stamp paper.

Interested bidder may obtain further information or clarification related to the tender either in person or through phone during office hours at Office of the Director, PMEB, Crawford Hall, University of Mysore, Mysuru and also may contact through telephone no.s.: 0821-2419700.

Technical Criteria

Past Experience

Past Performance / Work Done: Bidder must have successfully executed at least one project for a Government or Quasi-Government organization having value not less than 80% of the tender amount. Supporting work order and completion/work-done certificate shall be uploaded.

Work Done Certificate

Capabilities of Vendor

Legal Status: Bidder shall be a Proprietorship Firm or Private Limited Company duly registered/incorporated and operating in India. Valid registration/incorporation or applicable statutory registration proof shall be uploaded.

Others -- Company Registration Certificate

Valid GST Registration Certificate

GST Registration

Notarized self-declaration / non-blacklisting declaration on Rs. 100/- e-Stamp Paper, as per Annexure E or equivalent legally acceptable format.

Others -- Notarized self-declaration

Manufacturer Authorization: For OEM-manufactured major equipment offered under this tender, where the bidder is an authorized dealer/reseller, valid OEM authorization / Manufacturer Authorization Form shall be submitted as applicable to the offered products.

Others -- Manufacturer Authorization

Technical Compliance Statement on bidder letterhead against the complete technical specifications.

Others -- Technical Compliance Statement

Financial Status

PAN, Income Tax Returns, Balance Sheet and Profit & Loss Statement for FY 2022-23, 2023-24 and 2024-25.

ITR Filed Copy (Mentioning PAN)

Average Annual Turnover: CA-certified average annual turnover for FY 2022-23, 2023-24 and 2024-25 shall not be less than Rs. 670 lakh.

Audited CA Certificate of Annual Turnover

Others

Bidder application / covering letter on bidder letterhead with full address, contact details and email

Others -- Bidder application

Mandatory Site Survey: Prior approval shall be obtained from the concerned Director PMEB authority before survey. The survey shall be completed at least one week before bid closing date, unless otherwise notified by the Buyer.

Others -- Mandatory Site Survey

Site Survey Report and Solution Document: Duly acknowledged report shall confirm compatibility of the proposed solution and include complete drawings/layouts, implementation methodology and procedure it shall be uploaded with the technical bid.

Others -- Site Survey Report and Solution Document

Bidder shall possess valid ISO 9001 certification

Others -- ISO 9001 certification

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹5.0 L

Important Dates

Last Activity

4 Sept 2026

Published

4 Sept 2026

Bid Opening

21 Sept 2026

Download Ends

15 Sept 2026

Pre-Bid Meeting

15 Sept 2026

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Documents

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NIT Documents

FINAL TENDER DOC-DIGITAL STUDIO.pdf

Tender Document • 18.38 MB

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