Procurement of Chain bolt-3200 numbers as a critical spare item for the BCM machines

Special Eligibility Criteria

1. 1

   1. The offer of Successful Regular Supplier for the same items/ similar items to that of items tendered shall be considered. Similar Items: Any Forged items with RDSO Specifications. 2. In case, the tenderer is a Successful Regular Supplier for the same items/ similar items to that of items tendered, the tenderer shall upload status of supply position of the same item/ similar item. 3. The tenderer shall upload the scanned copy of Purchase orders and Performance Report issued by Purchaser duly signed by at least Sr. Scale Officer (XEN/TM). The tenderer will be considered Successful Regular Supplier for the same item/ similar item only if: - a. The tenderer has supplied the same item/ similar item of value not less than 1/4th of the estimated value in a single purchase order in the last five financial years and the current financial year within the original date of completion (DOC) / within the extended DOC and the performances of the above supplied item has been found satisfactory as on or before the date of opening of instant tender. b. If the above supply and performance criterion is not fulfilled, the firm shall not be considered as Successful Regular Supplier for the same item / similar item and shall not be eligible for bulk order. However, in that case, offer of the firm may be considered for developmental order. c. Further if performance for the same item supplied by the firm against the latest P.O issued to the firm from any Railway is not satisfactory, then in that case, performance of similar items supplied by the firm shall not be considered and the firm shall not be entitled even for developmental order.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document requiredConfirmation required
2. 2

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 15.1 of Part B of SOUTHERN RAILWAY TENDER CONDITIONS., failing which such offers will not be liable for consideration of benefits detailed in para 15.2 of Part B of SOUTHERN RAILWAY TENDER CONDITIONS. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, " In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence of the date of upgradation to Medium category along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this subclassification.

   Document optionalConfirmation required
3. 3

   Procurement of the item is restricted to Class-I , Class-II local suppliers with minimum local content of 20% (Class-I & Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Class-I Local suppliers" , "Class-II Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" ,"Class-II Local suppliers" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Local Content:- The Class I local supplier/Class II local supplier at the time of bidding shall indicate percentage of local content and provide a self-certificate that the item offered meets the local content requirement for Class I local supplier/Class II local supplier and shall also give details of the location(s) at which the local value addition is made. The tenderer shall refer Para.16.1 of Part.B of Southern Railway Tender Conditions.

   Document requiredConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

   Document requiredConfirmation required
5. 5

   Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

   Document requiredConfirmation required
6. 6

   Failure consequences: In case the supplier fails to execute the contract with in the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser have the right to levy damages from the supplier for failing to comply with contractual conditions, not by way of penalty, an amount equal to SECURITY DEPOSIT of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

   Confirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

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   Consignee Details: SSE/TM/Stores/RPM, Zonal Workshop, Track Machine Unit, Royapuram, Chennai-600 013. Mobile No. 9003160209

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.