HP POWERKOOL RR of HPCL for maintenance

Special Eligibility Criteria

1. 1

   Supply should be as per tender description and specification.

   Document optionalConfirmation required
2. 2

   Railway reserve the right to place bulk/entire quantity order on the approved make /brand HP POWERKOOL RR of HPCL for maintenance of HHP and ALCO locomotives as per RDSO Maintenance Instruction No.MP.MI-15 (Revision-13) May-2023 OR his authorized agent. The authorized agent should submit tender specific authorization from the RDSO approved OEM /make along with the bid supplied to other railway units.

Check List

1. 1

   Have you furnished the statement of deviations [preferably nil]?
2. 2

   Have you attached any performance statements separately?
3. 3

   The criterion for evaluation of offers or deciding inter-se position of bidders shall be the all-inclusive rate received item-wise and or consignee wise for multi items or single item with multi consignees and as per tax regime as applicable on the date of tender opening for evaluation of offers to determine inter-se ranking position i.e. L1, L2, L3 etc
4. 4

   To be delivered at concerned destination. Delivery at single point is not acceptable. In case, tenderer quote for delivery of entire tendered quantity to one consignee against Railways requirements of delivery to multiple consignees, such offer shall be considered valid only for quantity required as per tender schedule by the consignee to whom delivery is offered by the tenderer and it shall be considered that there is no offer for remaining consignees
5. 5

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
6. 6

   Have you read and accepted tender conditions?
7. 7

   OEC if demanded will be issued along with the PO. In case OEC is not honored by local or municipal authorities, the supplier has to bear the Octroi and other local duties as per IRS clause .
8. 8

   Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
9. 9

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
10. 10

    Firm to indicate make-model-brand offered if any.

Commercial-Compliance

1. 1

   EMD and SD conditions are applicable as per SWR Tender Booklet which is attached

   Confirmation required
2. 2

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email ID). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers bid.
3. 3

   Purchase Preference is applicable as per para 29 of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 enclosed.
4. 4

   Bidders should confirm following certificate for Compliance. (a) I have read the clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries. (b) I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority. (c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (d) I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 along- with their Bid/Offer.
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Firms are expected to quote for quantity not less than 50% of tendered quantity. Offers for a quantity less than 50% of tendered quantity will be considered unresponsive and will be summarily rejected.