Bitumen based filling compounds

Special Eligibility Criteria

1. 1

   Supply to be as per tender specfications.

   Document optionalConfirmation required
2. 2

   [a] The tenderer must have supplied the same items to this Railway or any other zonal railways/ production units. Documentary evidence (such as R/Notes, Inspection Certificate etc.,) must be furnished along with the offer evidencing the execution of such purchase orders. The tenderer with satisfactory past performance as mentioned above for supply of the same items for a qty. of 20 percent or more of tendered qty. against a single contract during the last three years prior to and excluding tender opening date may be considered (as responsive to S.Rly requirements) for placement of bulk and regular order. [b] If such past performance level is lower, then the offer may be considered [as responsive to Southern Railway requirements] for placement of developmental order not exceeding 20 percent of the net procurable quantity. Tenderers, who have no past performance as above, may also be considered for developmental orders. For consideration of such developmental orders, such tenderers must enclose along with their quotation, details of M&P testing facilities, QAP [if available], Technical manpower/financial status available with them and MSE/NSIC registration certificate for same items.

   Confirmation required
3. 3

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/ expiry date. Offers with general authorization letter silent on validity period/ expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS")

   Document optionalConfirmation required

Check List

1. 1

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If Yes, have you attached valid documents (UDYAM Registration Certificate)towards being MSE
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
4. 4

   Have you furnished the statement of deviations?[preferably nil]
5. 5

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST freight etc, up to destination [consignees premises]
6. 6

   Have you quoted delivery period correctly and precisely.
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
8. 8

   Have you quoted the discount if any in the specified column only in IREPS?
9. 9

   Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
10. 10

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
11. 11

    Have you kept your offer valid for 60 days
12. 12

    Firm to indicate make-model-brand offered, if any.

Commercial-Compliance

1. 1

   Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class- II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of noncompliance of above declaration. For more details please refer para 16.0 of SR Tender Conditions attached with this tender

   Document optionalConfirmation required
2. 2

   In case of delivery by Road , the date of delivery at destination [consignee's end] ,and in case of Delivery by Rail, the date of delivery at Destination Station, shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
3. 3

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, DP shall be given as per the requirement best suited to this office within the quoted range.

   Document optionalConfirmation required
4. 4

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
5. 5

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer 4.0 of Part B of "SR tender conditions" document attached to this tender document for ready reference.

   Confirmation required
6. 6

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
7. 7

   Please refer para 15.0 of part - B of "SR Tender Conditions" attached with this tender for details regarding "Benefits of MSE as per Public Procurement Policy".
8. 8

   [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
9. 9

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti- competitive behaviour by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub- contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid- rigging and can even order the parties to cease and desist

   Confirmation required
10. 10

    Bidder shall submit a declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)'' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019- PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. Land Border Declaration may be certified and submitted as prescribed in the document attached with this tender

    Document requiredConfirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with the bid document) particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

2. 2

   In the event of rejection of pre-inspected materials at the consignee's end, a penalty of 5% of the value of the rejected goods shall be levied on the supplier for each such instance of rejection. This penalty shall be in addition to any other penalties and punitive actions available under all the terms and conditions of the contract.