Request for Proposal (RFP) For Selection of agency for supply of Furniture and furnishing items in District Panchayat Resource Centre (DPRC), BSPRI, Panchayati Raj Department, Govt. of Bihar

Format for Financial Bid

Name of the Bidder

Address of the Bidder

CEO cum Project Director

BSPRI, Panchayati raj Department, Govt. of Bihar

1st Floor, New secretariate (Vikas Bhawan), Patna

I/We hereby submitting our best price Online RFP through e-proc portal for Selection of agency for supply of Furniture and Furnishing in District Panchayat Resource Centre (DPRC), BSPRI, Panchayati Raj Department, Govt. of Bihar. within the time specified and in accordance with instructions as per Conditions of the RFP. The rates are quoted in the prescribed format

We submit herewith the Financial Bid for the assignment proposed by BSPRI

SUMMARY OF COSTS

Furniture and Furnishing to be supplied in total 38 (G+1building 14 & G+2 building 24) DPRC is as follows:

S. No. Furniture and Furnishing Estimated Quantity Item wise per unit rate (In Rs.) GST% GST Amount (In Rs.) Total Amount including GST (in Rs.)

1 Table 476 0 0

2 Revolving Chair 244 0 0

3 Normal Chair 1582 0 0

4 Podium 75 0 0

5 Flip chair 3779 0 0

6 Work station 1007 0 0

7 Bed set (Bed, Mattress, Pillow with Cover, Bedsheet) 1661 0 0

9 Almirah 133 0 0

10 RoundTable 93 0 0

11 Reception Table with Chair 28 0 0

12 Visitor Chair (Steel)- 3-seater 382 0 0

14 Smart Board (Pannel) 76 0 0

15 Sound System(set) 74 0 0

18 Computer lab Work Station 760 0 0

19 computer Lab Chair 760 0 0

Gross Total Amount (1 to 19) (L1 shall be decided on this amount) 0

Gross Total Amount in words:

Note: Quantity may vary as per requirement.

Terms & Conditions

1. The above quoted rate includes transportation at District level, all duties, levies, insurance, taxes, and installation.

2. NIL value quoted against any item shall lead to rejection of the bid.

3. The payment for the aforesaid quoted value shall be made in accordance with the Payment Terms.

4. The rate must be inclusive of delivery cost at FOR destination basis (at District level across Bihar).

5. The agency shall quote its best rate. The selection of the agency and L1 (lowest bidder) will be based on the “L1 rate (the total sum of items) mentioned in Point 1 to Point 19”.

6. BSPRI will utilize the finalized L1 rates for any future procurement of the specified items in DPRCs, or any other location during the validity of the RFP (i.e., three years). In case the quoted model is declared End of Life (EOL), the bidder shall supply the successor/rollover model, duly certified by the respective OEM, at the same L1 rate.

7. The quantity of items may vary as per the requirements of BSPRI. BSPRI is the final authority to decide on item & qty. The selected bidder shall be bound to supply the revised quantity at the finalized L1 rates to the specified locations within the stipulated timelines.

8. Delivery timeline for the contract must be within 30 days from the date of signing of the Agreement.

9. Failure of L1 Bidder to Perform: In the event that the L1 bidder fails to perform the contractual obligations within the stipulated timelines, BSPRI reserves the right to:

a) Forfeit the Performance Bank Guarantee (PBG) submitted by the L1 bidder;

b) Blacklist the L1 bidder from future tenders for an appropriate period as decided by BSPRI; and

c) Award the contract to the next lowest eligible bidder (L2/L3), at the finalized L1 rate, to ensure continuity of supply.

Authorized Signature {In full and initials with Seal}:

Name and Title of Signatory:

Name of Bidder (Firm/ Company’s name):

In the capacity of:

Contact information (phone and e-mail):