Oil for Hydraulic Transmission

Special Eligibility Criteria

1. 1

   Bidder should have supplied at least 210 Ltrs of any Industrial Oil/Industrial Lubricant to Indian Railways/Govt.Department/PSUs in last three years counted from the date of tender opening through a single Purchase Order. Proof of such successful execution of contract should be uploaded along with the offer in the form of receipt note, GeM CRAC , inspection certificate etc.

   Confirmation required
2. 2

   Acceptable Make:1) Servo torque 10 of M/s IOCL 2) MAK HYDROL TQ 32 OF M/s BPCL only. Offers from OEMs of the tendered make or authorized dealers of OEMs of the tendered make shall only be considered. Dealers should attach valid dealership certificate from the OEM without which their offer will not be considered.In case, the tenderer is neither OEM nor Authorized Dealer of specified OEM and quotes for an acceptable OEM make, the tenderer shall specify the acceptable OEM make offered and shall upload tender specific authorization letter issued by OEM/Authorized Dealer.

   Confirmation required
3. 3

   (i) In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/Product in the same tender. ii) In a tender, if Indian agent on behalf of the Principal/OEM or Principal/OEM bids simultaneously for the same item/product in the same Tender, then both the offers will be considered ineligible and will be summarily rejected.

   Confirmation required

Check List

1. 1

   Have you attached any performance statements with your offer? For proof of supply to other railways/production units copy of Inspection certificate and receipt note/certificate mast be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
2. 2

   Have you furnished the statement of deviations.[preferably nil]
3. 3

   Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
4. 4

   Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants]
5. 5

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored.
6. 6

   Have you quoted price on the basis of free delivery to destination , indicating the breakup.
7. 7

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
3. 3

   Goods and Service Tax (GST) shall be applicable as per GST Act 2017 (Please refer para 14.0 (a to h) Part-A of tender condition.

   Document optionalConfirmation required
4. 4

   HSN CODE: [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.[b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSNnumber in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
5. 5

   Compliance to MSE Policy: : [a]Please indicate whether you are registered with UDYAM REGISTRATION CERTIFICATE. If yes, then for availing benefits under MSE Policy, bidder should upload copy of their UDYAM REGISTRATION CERTIFICATE under relevant column of Techno- commericial tabulation of tender. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this. As per extant rules, traders are outside the purview of MSE Policy. [b] If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. [c] Please refer Para 15.0 Part-B of SR Tender Conditions available on above mentioned link.

   Document optionalConfirmation required
6. 6

   For PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions .

   Confirmation required
7. 7

   Please enter the percentage of the local content in the material being offered .Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition

   Document optionalConfirmation required
8. 8

   FOR Destination by Road.

   Confirmation required
9. 9

   Railway is not bound to accept/cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/cancel any tender in respect of the whole or any portion of the items specified in the Schedule annexed ( or Tender Schedule ) and the Contractor shall be required to supply the same at the rate quoted.

   Confirmation required
10. 10

    Vendors may please note that giving intimation regarding the tender in open tender case or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserves the right to place purchase order subject to fulfilment of Technical/Commercial eligibility condition/tender conditions.

    Confirmation required
11. 11

    Tenderers should upload GST rate along with documentary evidence , HSN code and full bank details of the firm.ie Bank name, bank address, Account Number, IFSC code & MICR code along with the bid.

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Paras pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest , anti competitive practices and obligation to proactive disclosures . I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.