Supplying and fixing of incumbency boards

HINDUSTAN AERONAUTICS LIMITED BANGALORE COMPLEX FACILITIES MANAGEMENT DIVISION

Enquiry No. FMD/IMM-F/E/24/11

Enquiry Date 13.11.2024

Due Date and closing time 03.12.2024 at 12:30 Hrs

Opening Date and time 04.12.2024 at 12:30 Hrs

Dear Sir, Please submit your quotation in E-procurement portal Through E-tendering mode on or before due date and closing time for following item

NAME OF THE VENDOR :

VENDOR QUOTATION REFERENCE :

VENDOR CONTACT DETAILS :

Subject : "Supplying and fixing of incumbency boards. Scope of works involves, designing and submision of proof reading of designs upon apporval the content shall be printed on boards and fixed at FMD".

S. NO DETAILS TO BE FILLED UP BY VENDOR

I Supplying and fixing of incumbency boards ( i.e Head of Department / Head of Division boards) of size 4ftx 6ft on 5mm thick Acrylic board of approved colour.- 01 No COMPLIANCE YES / NO DEVIATIONS, IF ANY REMARKS

1 The Content of the board shall be in trilingual with 1 inch brass letters and thickness of material 3mm thick.

2 The Incumbency board shall be fixed to wall surface using suitable size stainless steeel screws and all complete as directed by EIC. ( The number of brass letters including for all three languages i.e Hindi , english and kannada shall not be less than 500 letters ( indicative number of letters and HAL Logo)

II Supplying and fixing of incumbency boards ( i.e Head of Department / Head of Division boards) of size 4ftx 6ft on 5mm thick Acrylic board of approved colour.- 02 Nos COMPLIANCE YES / NO DEVIATIONS, IF ANY REMARKS

1 The lettring shall be trilingual with gold colour vinlyl stickering the size of lettering shall suit to tht size of the board including fixing of board to wall using stainless steel screws / studs .

III Supplying , fabrication and installation of New LED translight board - 01 No COMPLIANCE YES / NO DEVIATIONS, IF ANY REMARKS

1 Supplying , fabrication and installation of New LED translight board of size 4 ft x 6 ft for FMD for dispalying the minumum wages of labour with provision of replacable display sheets and all complete as directed by EIC. The content for stickering shall be provided.

IV Providing and fixing of display boards using eco solvent print on 5mm thick sunfilm boards of suitable sizes in trilingual format including necessary lamination , fixing , mounting, etc.- 200 Square feet COMPLIANCE YES / NO DEVIATIONS, IF ANY REMARKS

1 Providing and fixing of display boards using eco solvent print ogn 5mm thick sunfilm boards of suitable sizes in trilingual format including necessary lamination , fixing , mounting, etc., the content for display / size of baords shall be indicated by HAL from time to time . The design shall be approved by HAL before printing .

GENERAL TERMS & CONDITIONS OF CONTRACT TO BE FILLED UP BY VENDOR

1 Delivery Schedule ( No. of days from the date of receipt of P.O ) / immediate delivery) HAL Requirement is 01 month from the date of placement of order.

2 Vendor should confirm that the Validity of the Quotation will be for 120 days.

3 Delivery : Items shall be delivered to FMD, HAL.

UNDERTAKING BY THE VENDOR : READ AND UNDERSTOOD ALL THE ABOVE ANNEXURES ( DETAILED SPECIFICATIONS, TERMS & CONDITIONS, AND ALL THE GEERAL TERMS & CONDITIONS OF THIS ENQUIRY) ALONG WITH PARAS AND SUB PARAS MENTIONED THERE IN AND THE SAME IS AGREEABLE TO US AND THE QUOTE SUBMITTED/TO BE SUBMITTED BY US IS TAKING INTO CONSIDERATION OF ABOVE POINTS. Agreed/Not Agreed Remarks

NOTE: Technical Bid which include pricing will summarily be REJECTED.

HINDUSTAN AERONAUTICS LIMITED BANGALORE COMPLEX FACILITIES MANAGEMENT DIVISION

TENDER ENQUIRY SUBJECT : "Supplying and fixing of incumbency boards "

Enquiry No. FMD/IMM-F/E/24/11

Enquiry Date 13.11.2024

Due Date and closing time 03.12.2024 at 12:30 Hrs

Opening Date and time 04.12.2024 at 12:30 Hrs

Dear Sir, Please submit your quotation in E-procurement portal Through E-tendering mode on or before due date and closing time for following item

Your quotation should consist of the following details : Details required by HAL

NAME OF THE VENDOR :

VENDOR QUOTATION REFERENCE :

VENDOR CONTACT DETAILS :

Sl.No Description Qty AMOUNT Remarks (% of GST included to be metioned here)

1 Supplying and fixing of incumbency boards ( i.e Head of Department / Head of Division boards) of size 4ftx 6ft on 5mm thick Acrylic board of approved colour. The Content of the board shall be in trilingual with 1 inch brass letters and thickness of material 3mm thick. The Incumbency board shall be fixed to wall surface using suitable size stainless steeel screws and all complete as directed by EIC. ( The number of brass letters including for all three languages i.e Hindi , english and kannada shall not be less than 500 letters ( indicative number of letters and HAL Logo) 01 Nos Basic Price (in Rs.)

Total Rate for 01 No

2 Supplying and fixing of incumbency boards ( i.e Head of Department / Head of Division boards) of size 4ftx 6ft on 5mm thick Acrylic board of approved colour. The lettring shall be trilingual with gold colour vinlyl stickering the size of lettering shall suit to tht size of the board including fixing of board to wall using stainless steel screws / studs . 02 Nos Basic Price (in Rs.)

Total Rate for 02 Nos

3 Supplying , fabrication and installation of New LED translight board of size 4 ft x 6 ft for FMD for dispalying the minumum wages of labour with provision of replacable display sheets and all complete as directed by EIC. The content for stickering shall be provided. 01No Basic Price (in Rs.)

Total Rate for 01 No

4 Providing and fixing of display boards using eco solvent print on 5mm thick sunfilm boards of suitable sizes in trilingual format including necessary lamination , fixing , mounting, etc., the content for display / size of baords shall be indicated by HAL from time to time . The design shall be approved by HAL before printing . 200 Square Feet Basic Price (in Rs.)

Rate for 1 Square feet

Total Rate for 200 Square Feet

TOTAL COST FOR ABOVE 04 ITEMS

GRAND TOTAL IN WORDS

COMMERCIAL TERMS & CONDITIONS

Sl No DESCRIPTION COMPLY OR NOT DEVIATIONS (IF ANY) REMARKS

1 GST, Duties, Octrai, Packing & Forwarding, Freight, Insurance & other Govt. Levies : Ratios/Values of Taxes, Duties, Octrai, Packing & Forwarding, Freight, Insurance & other Govt. Levies or any of the chargeable entities should be clearly indicated or shall be deemed as included. HAL FMD will not issue any declaration form and taxes have to be claimed / indicated accordingly. No claims for declaration form shall be entertained later.

2 The Service Provider warrants to have valid registration under applicable provisions of GST. A copy of the Registration certificate should be submitted along with the offer.

3 Service provider’s right to payment is subject to submission of a valid Tax Invoice which would enable the Service Recipient (HAL) to claim Input Tax Credit in Compliance with the provisions of the GST.

4 Service Provider also warrants to duly comply all relevant provisions of the GST Laws including filing returns, paying taxes within the stipulated period so that no hindrance can be faced by HAL to claim Input Tax Credit as per provisions of the GST Law.

5 Validity of quotations (As per HAL validity upto 120 days from due date):

6 Warranty: Vendor should provide warranty for 12 months for the items supplied.

7 Payment Terms : Payment will be made within 30 days after supply and acceptance of items at our stores.

8 Delivery Schedule : __________ (days/weeks/months/date as applicable otherwise within minimum possible time from the date of receipt of the PO. HAL Requirement is 01 month from the date of placement of order. .

9 MSME:As per the directives of Govt. of India, Ministry of Micro, Small & Medium Enterprises (MSME- MSMED ACT 2006) HAL Facilities Management Division has earmarked to procure goods worth 20% from MSMEs with a sub target of 4% of these 20% from MSMEs owned by SC/ST Entrepreneur, copies of the same should be scanned and uploaded along with offers for consideration. In line with directives, the procurement against this enquiry could be split as under: “The participating MSEs in tender, quoting price within the band of L1+15% may be allowed to supply a portion of the requirement by bringing down their price to L1 price, in a situation where L1 price is from someone other than a MSE. In this regard, it is to be informed the Ministry of MSME has issued clarification vide Office Memorandum No. F. No. 22 (1)/2021-MA dt. 24th Oct 2016 covering various FAQs wherein it is indicated against a query (i.e. whether MSE quoting price within price band L1+15% may be awarded for full/complete supply of total tendered value to MSE, considering spirit of policy for enhancing the Govt. procurement from MSE. In view of the above, it is clarified that. In case the Tendered item falls under Splitable/divisible category, the MSE shall be allowed to supply 25% of total tendered quantity. (ii) In case the tendered item fall under non-splitable/non-divisible category, the MSE shall bbe allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the price band of L1+15% and such MSE agrees to match with L1 price (where L1 is non MSE Vendor). This tender falls under Non Splittable/Nondivisible category.

10 ARBITRATION ACT: Any agreement / Contract resulting from this tender shall have binding on both the parties that in case of any dispute arising from above agreement, the final authority to decide the matter will be Head of concerned HAL's Division or their authorized Officers. In the event of disagreement with the decision of Head of respective Division, the courts in the City of Bangalore alone shall have the Jurisdiction to deal with and decide any matter or dispute whatsoever arising out of this Contract including those arising under Arbitration Act.

11 EXCUSABLE CLAUSE : If the contractor is delayed by certain specified causes that are beyond the contractor’s control (e.g., supply of materials/ drawings/ tools/ specifications by HAL, activities determining to etc) then the resulting delay is excused and liquidated damages will not be assessed.

12 Deliveries, Consequences of Breach The time for and the date of delivery of the stores stipulated in the purchase order shall be deemed to be the essence of the contract, and delivery must be completed on or by the dates mentioned in the purchase order or the tender. should the contractor fail to deliver the stores or any consignment there of within the period prescribed for such delivery, hal shall be entitled at their option : a. To recover from the contractor as agreed liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default. OR b. To purchase elsewhere, without notice to the contractor on the account and at the risk of the contractor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), hal’s decision in this respect will be final, OR c. To terminate the contract OR

d. If the contractor is delayed by certain specified causes that are beyond the contractor's control (for ex: supply of material/ drawings/ tools/ specification by HAL, activities determining to etc.) Then the resulting delay is excused and liquidated damages will be assessed.

13 FALL CLAUSE: a. The price charged for the stores supplied under the contract shall be in no event exceed the lowest price at which the contractor sells the stores or offers to sell stores of identical description to any persons/organizations including the purchaser of any department of the Central Govt. or any Dept. of the State Govt. or any statutory undertaking of the Central or State Govt., as the case may be during the period till the performance of the supply order placed and during currency of the contract is completed. b. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such stores to any person/organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

14 Repeat Order: In the event of any additional requirement from HAL within 12 months from the completion of this tendered quantity you may have to accept to execute the order at the same price and Terms & Conditions.

15 Vendor to provide GST IN and HSN codes along with the quote.

16 If not complying with any terms may be specifically brought out else it may deemed as complied with all Terms.

UNDERTAKING BY THE VENDOR : READ AND UNDERSTOOD ALL THE ABOVE ANNEXURES (SPECIFICATION OF ITEMS, TERMS & CONDITIONS) ALONG WITH PARAS AND SUB PARAS MENTIONED THERE IN AND THE SAME IS AGREEABLE TO US AND THE QUOTE SUBMITTED/TO BE SUBMITTED BY US IS TAKING INTO CONSIDERATION OF ABOVE POINTS. AGREED / NOT AGREED REMARKS

****NOTE**** 1. Your Prices quoted should be on F.O.R destination basis for delivery at our stores incusive of all charges like Transportation and Transit Insurance etc. 2. Please indicate the "Name of the Supplier" & "Quotation Ref No" in the space provided above.