VPX POWER SUPPLY MODULE

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathalli Post Bangalore - 560 037 INDIA

Public Procurement (Preference to Make in India) - Part of Technical Bid - Annexure-3

Tender Ref. No.MC/S461-2511/26/1

Name of Work: : 3U VPX Power Supply Module

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID

Note In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the following terms & conditions:

(a) The subject item falls under indivisible category (b) The offers sought only from Class-l & Class-Il local suppliers suppliers, out of local suppliers

Definitions: A supplier or service provider, whose goods, services or works offered for procurement, has local content: a. Equal to or more than 50% : Class-l local supplier. b. More than 20% but less than 50% : Class-II local supplier. c. Less than or equal to 20% : Non-local supplier.

Note : 1.PLEASE SUBMIT CERTIFICATE ISSUED BY STATUTORY AUDITOR OR COST AUDITOR, OR PRACTICING COST ACCOUNTANT OR CHARTERED ACCOUNTANT, TOWARDS MANDATORY MINIMUM LOCAL CONTENT (FOR CLASS-I LOCAL SUPPLIER/ CLASS-II LOCAL SUPPLIER HAVING VALUE OF PROCUREMENT MORE THAN INR 10 CRORE) 2.SELF CERTIFICATION IS REQUIRED IF PROCUREMENT VALUE LESS THAN 10CRORE.

Sl. No. HAL RFQ terms & conditions Vendor Compliance/ Remarks

1 a. Equal to or more than 50% : Class-l local supplier. b. More than 20% but less than 50% : Class-II local supplier.

Mention your category i.e., Class-l or Class-II local supplier

2 ‘Local content’ means the amount of value added in India (i.e. indigenous items/services added in the offered products/services/works) be the total value of the item offered (excluding net domestic indirect taxes) minus the value of imported content in the item (including all customs duties/IGST) as a proportion of the total value (excluding net domestic indirect taxes), in percent.

Indicate extent of Minimum Local Content in offered product/service and location of such value additions

3 The 'Class-l & II local supplier' should provide a “Self Certification or Auditor Certificate as applicable” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender at Sl.No.(1) above and provide the % of local content along with details of the location(s) at which the local value addition is made. In case of two bid tenders, it is mandatory to indicate compliance to MLC in technical bid zone. Auditors Certification/Self Certification as applicable for Local content in original should be submitted in a separate sealed cover with tender reference and it should reach HAL, MCSRDC, IMM Dept on or before the due date& time of Tender Note : Note : 1.PLEASE SUBMIT CERTIFICATE ISSUED BY STATUTORY AUDITOR OR COST AUDITOR, OR PRACTICING COST ACCOUNTANT OR CHARTERED ACCOUNTANT, TOWARDS MANDATORY MINIMUM LOCAL CONTENT (FOR CLASS-I LOCAL SUPPLIER/ CLASS-II LOCAL SUPPLIER HAVING VALUE OF PROCUREMENT MORE THAN INR 10 CRORE) 2.SELF CERTIFICATION IS APPLICABLE FOR PROCUREMENT VALUE IS LESS THAN 10 CRORE

4 In case the offers sought from only class I & II local suppliers, the offer received without indicating the percentage of local content & (without self-certification or Auditor Certificate as applicable) will not be considered & rejected.

5 As mentioned above vendors shall enclose “Self Certification or Auditor Certificate as applicable” along with offer

6 The ink-signed certificate shall be provided on vendor’s letter head or auditors letter head as applicable along with the offer (in case of online tender, copy of ink-signed certificate can be considered subject to receipt of original certificate within 15 days of due date of tender). In case of non-submission of certificate, the purchase preference shall not apply.

Public Procurement (Preference to Make in India) policy in PDF form is enclsoed for your reference

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathalli Post Bangalore - 560 037 INDIA

Technical Terms and Conditions of Tender - Annexure - 1

Tender Ref. No.: MC/S461-2511/26/1

Name of Work: 3U VPX Power Supply Module

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY). INDICATE THE TECHNICAL SPECIFICATION/RANGE AGAINST HAL TECHNICAL REUIREMENTS WHEREVER NECESSARY

Sl. No. General & Technical Requirement Vendor's Compliance

General Requirement of 3U VPX Power Supply Module

1 1. Vendor Qualification criteria Requirement 1.1. Vendor should be a registered company as per Indian Companies Act in India with stake holding by Indian entities.

1.2 1.2. Experience and Past Performance a) OEM shall have designed, developed & supplied a qualified airborne module in the last five years with same/similar (VPX/VME compliant)/advanced specifications as given in this RFQ to reputed aerospace industries or organizations across the globe and is used on an airborne platform. Copies of the executed contracts shall be provided as evidence to ascertain the credentials. b) OEM shall have an Indian support center to provide the technical support and to carry out troubleshooting, repair activities and to assist in acceptance testing and integration activities. The details of the technical support center shall be provided as part of the proposal.

1.3 1.3. Capability – Equipment & Manufacturing Facilities a) The OEM must have an annual capacity to manufacture and supply at least 100 nos. of 3U_VPX_PSM type power supply module. b) OEM and OEM selected PCB fabricator & assembly house (if any) shall have Quality Management System (ISO 9001) or Aerospace AS9100 certification certification/approval and required to submit the copy of the same along with technical offer. c) The HAL Quality Control group and external Certification agency may verify or audit OEM facility and assembly house as per the requirement. OEM has to comply with quality compliance requirements for OEM/supplier/sub-contractor, Doc Ref: D/MCSRDC/QMS/25/01/00 dated: 15/10/2025. d) OEM shall have Design & Test House approval from CEMILAC or shall obtain the same during project execution.

1.4 1.4. Financial Standing – Under all conditions The average annual financial turnover of the vendor during the last three years, ending on 31st Mar 2026 shall be minimum Rs. 1.5 Crore in any one of the three years. To support the claim, vendor shall submit the company annual report (audited balance sheet) for last three financial years, duly authenticated by a Charted Accountant / Cost Accountant in India. The net worth of the bidder shouldnot be negative as on 31st March 2026 and also should not have eroded by morethan 30% in the last 3 years ending on 31st March 2026. 1.5. The above requirements at Para 1.1, 1.2, 1.3 & 1.4 are mandatory and offers not meeting the above requirements shall be summarily rejected & further technical evaluation of the technical proposals will not be carried out.

2. List of Deliverables in Development Phase and Delivery Schedule 2. a) 3U_VPX_PSM as per complete technical requirement mentioned in section 6.0: 25 Nos b) List of Documents to be submitted by OEM for Design and Development of 3U_VPX_PSM ans as per Annexure -1, 2 & 3 (As per Applicability)

S.N. Design Process Stage List of Documents

1. Technical Requirement 1. Technical requirement document 2. 3U_VPX_PSM Development Plan document

2. Technical Specification 1. Technical Specification of 3U_VPX_PSM

3. High level Design 1. High level Design Document 2. Electrical and Mechanical lCD 3. Preliminary analysis document a. De-rating analysis

4. Detailed Design 1. Circuit schematics 2. Bill of materials 3. PCB assembly drawings 4. Mechanical parts and assembly drawings indicating the module details 5. Gerber Files 6. Certficate of Conformity (CoC) 7. Group A & Group B PCB Reports 8. Analysis document a. De-rating analysis b. Reliability perdition analysis c. Failure Mode Effect and Criticality Analysis d. PCB thermal analysis e. PCB signal integrity analysis f. PCB power integrity analysis g. PCB-EMI/EMC analysis h. Mechanical unit thermal analysis i. Mechanical - Vibration, stress analysis 9. Master Drawing Index (MDI) 10. Hardware Design Document (HDD)

5. . Fabrication 1. Kit binning Report 2. 3U_VPX_PSM Assembly clearance

6. . Testing & Certification 1. Card/module level Functional Test Procedure document 2. COTS screening test procedure 3. COTS screening test report 4. Conformal Coating test report. 5. Qualification Test Procedure (QTP) 6. Qualification Test Report (QTR) 7. QA-Inspection tag

c) Delivery ScheduleTable 1: Requirement for Phase -1*

Items Qty. Delivery Time

1 3U_VPX_PSM as mentioned in TR Document 09 No’s T0 +28 wks

2 3U_VPX_PSM documents as mentioned in TR Document 01 set T0 +28 wks

3 3U_VPX_PSM as mentioned in TR Document 05 No's T1 +12 wks

4 3U_VPX_PSM as mentioned in TR Document 11 No’s T2 +16 wks

T0 - Placement of Order T1 - Go Ahead provided by HAL, MCSRDC after Delivery of First nine 3U_VPX_PSM as per line-item S/N: 01. T2 - Go Ahead provided by HAL, MCSRDC after the completion of T1 Milestone. *Note: 1. Any observations or improvements identified in the first 09 No’s (Nine)(stage-1) of deliveries on and after Qualification Testing (QT) shall be incorporated in Second and Third set of modules (Stage-2 & Stage-3 of total 16 No's of Modules) and same correction to be incorporated with retro modification on first 09 No’s of delivered Modules also. 2.OEM shall update the applicable documents and provide new set of documents as mentioned in the TR section 14 and Annexure-1,2 & 3 (As per applicability) in case of any modification in 3U_VPX_PSM along with all approved engineering change proposals incorporated in the modules. 3. Test Reports and documents are part of NRE 4. The payment of 3U_VPX_PSM will be made based on deliverables. 5. NRE Charges will be paid after the total deliveries of line items.

3 3. List of Deliverables in production phase and Delivery Schedule a) In addition to delivery of 3U_VPX_PSM for development phase, the anticipated series production phase requirement of 3U_VPX_PSM is provided in Table-2 below: Table 2: Requirement of Phase-2**

Items 3U_VPX_PSM

Year of 20XX (XX = Projected Year) 31-32 32-33 33-34 34-35 35-36 36-37 37-38

Anticipated Qty. required 10 50 75 90 90 90 90

b) The quantity break-up for series production phase as indicated above is onlyanticipated quantity based on expected orders from our customers. The orders for actual production quantity of 3U_VPX_PSM will be placed separately by HAL production division based on firm order received from our customer. Hence, in case of any change of requirement due to change in anticipated orders from customers, vendor shall agree for supplying the Increased/decreased quantity at the quoted unit price in the corresponding year. Vendor shall accept the preponement of delivery schedule if requirement arises. c) As recommended by the certification agencies all the testing and certification reportsapplicable for production stage shall be supplied by the vendor along with modules delivery. d) If Vendor is not able to deliver the requirement of Phase-2 3U_VPX_PSM at any stage,HAL shall have a right to take up the 3U_VPX_PSM development and manufacturing as it is, where it is basis the technology developed for 3U_VPX_PSM.

4 4. Technical Support during Testing & Integration i. The vendor shall provide technical support during Qualification testing & system integration testing with other Aircraft LRUs as and when required up to two years after the delivery, acceptance and certification of 3U_VPX_PSM without any additional cost. ii. This requirement shall not be considered as part of warranty clause. iii. During the integration checks if any modifications / changes are required to be done in 3U_VPX_PSM, the vendor shall be required to make those changes without any additional cost.

5 5. Warranty i. Vendor shall comply with 24 months warranty support after the supply & acceptance of items at HAL laboratory ii. In case of failure of any of the supplied 3U_VPX_PSM, the faulty module shall be repaired as per the CEMILAC guidelines along with Defect Investigation Report or replaced with new Module within 4 weeks of time without any additional cost. For further numbers of supplied 3U_VPX_PSM the vendor may adopt for replacement/repair scheme and solve the issues without any additional cost during warranty period.

6 6. Product Support and obsolescence i. Vendor shall provide the support with respect to obsolescence management for the 3U_VPX_PSM to supply against purchase order at least 25 years by implementing the suitable modification in the design and the corresponding approval shall be taken from certification agency without any additional cost or NRE charges.

7 7. Pre-Bid Meeting NA

Technical Requirement of 3U VPX Power Supply Module

1 1. PURPOSE The purpose of this document is to provide the technical requirement specification for Design & Development of 27V input (i/p) 3U VPX based Power Supply Module(3U_VPX_PSM) compliant to MIL-STD-704D for Avionics Display.

2 2. SCOPE OF THE DOCUMENT This document covers the technical specification and other requirement, delivery schedule, deliverables, acceptance criteria and warranty requirements of 3U_VPX_PSM.

3 3. SCOPE OF WORK Delivery of the 3U_VPX_PSM along with test reports and certification (as applicable) is in Origial Equipment Manufacturer (OEM) scope.

4 4. CONTROL OF DOCUMENT This document is provided to the concerned organizations as part of RFQ requirement. The reproduction and disclosure of this document is strictly prohibited.

5 5.OVERVIEW 3U_VPX_PSM shall be rugged military grade Power Supply that shall accept 2 no’s of +27VDC Input, compliant to MIL-STD-704D and generate the required multiple output voltages at total 250 Watts (min) of output power, assuring efficiency, line and load regulations within specified limits as mentioned in section 6 (Technical Specifications). 3U_VPX_PSM shall provide the Input supply to 3U based VITA 46 compliant Main SBC, Graphics Module & 12” x 9” or 6” x 8” display Head (one display at a Time) as shown in Figure.1 It shall also comply with MIL-STD-810H for environmental, MIL-STD-461G for EMI/EMC requirements and MIL-HDBK-704-8 for Power supply requirement suitable for use in mission critical airborne application.

6 TECHNICAL REQUIREMENTS OF 3U_VPX_PSM 3U_VPX_PSM shall meet the requirements specified below:

S.N. Electrical Parameters Specifications

A) Input/Output Characteristics

1 I/p. Voltage to Power Supply Module a) Nominal operating voltage: +27VDC IP1 & +27VDC IP2. b) Operating Range: Power supply shall continuously operate for i/p. supply voltage within 16V-36V DC (min.) under full load condition. Once Airborne, Power Supply Module is ON and fully operational it shall continuously operate under full load condition for an i/p. supply voltage from 12V-36V DC (min.) and shall comply MIL-STD-704D. c) 3U_VPX_PSM shall take 02 (Two) no’s of 27V DC (+27VDC IP1 & +27VDC IP2) Input supply. 3U_VPX_PSM shall take one input supply (Primary) to generate sub-voltage. Both the power supply input shall be routed to power supply module and connected through OR-ing Circuitry for the secondary O/p voltages generations. The power supply input section shall be designed such that incase of failure of primary power supply (27VDC IP1), it shall switch to the secondary power supply (27VDC IP2) and shall provide all the secondary outputs seamlessly. Two primary DC inputs +27VDC IP1 & +27VDC IP2 shall have the independent (isolated to each other) input pins in the VITA62 connector.

2 Output Voltage / Currentfrom Display Power Supply Module a) +12VDC, min 2.5A, regulated and Isolated from i/p.

b) +3.3VDC, min 5A, regulated and Isolated from i/p.

c) +5VDC, min 24A, regulated and Isolated from i/p.

d) 12V_AUX DC, min 0.5A, regulated and Isolated from i/p

e) -12V_AUX DC, min 0.5A, regulated and Isolated from i/p

f) 3.3V_AUX DC, min 2A, regulated and Isolated from i/p.

g) 27VDC, min 2.5A, regulated and Isolated from i/p.

3 Output Power ≤250 Watts

4 Line Regulation < 1% (Low to High Line Change for a Constant Load) for all regulated outputs.

5 Load Regulation < 1% (No Load to Full Load at Nominal I/p. Line) for all regulated outputs

6 Temperature Regulation ± 0.01% / °C

7 Trim option ±10% trimming in output regulated voltages (3.3V, 5V, +12V) shall be required.(Note: Trim option will be used in offline mode only)

8 Ripple & Noise a) For +12V DC: < 120mV b) For ±12V_AUX DC: < 120mV c) For +5V DC : < 50mV d) For +3.3V and 3.3V AUX DC: < 50mV

9 Efficiency 80% (Min.) @ Full Load at room temperature in range of 22V DC to 29V DC.

10 Hold-up Time 80msec (min) at 150W O/P (min) of 3U_VPX_PSM, measured for input range of 22V-29VDC as per MIL-HDBK-704-8, METHOD LDC201 (all conditions A to L).

B) Protections - Protection should be provided with the recovery mechanism

11 Over Voltage 3U_VPX_PSM shall shutdown when i/p voltage rises above 51VDC. If the 3U_VPX_PSM is capable of operating at voltages above 51V DC, OEM shall specify the value of maximum operating voltage.Automatic restart of 3U_VPX_PSM shall happen when i/p voltage returns to nominal range.

12 Short circuit Continuous on all outputs for infinite duration.

13 Thermal Shutdown Automatic shutdown shall be configurable for temperatures above +85ºC onwards, measured at card edges and automatic recovery of 3U_VPX_PSM shall happen at temperatures lower than +80 ºC by considering the Hysteresis. Temperature Limit shall be configurable offline.

14 Isolation a) >200V between i/p. to case b) >200V between output to case c) >500V between i/p. to output

15 Reverse Polarity Protection (DC i/ps) No damage during reverse polarity & ensured Normal operation after polarity correction. Note: Blown fuse shall not be used.

16 Any other Protection a) Inrush current limited to three times the nominal steady state current. b) I/p. Under Voltage Lock out

C) Others Characteristics:

17 Airborne PowerSupply Module compliance VITA 62.0

18 Turn ON Time Shall be ready for operation within 500 msec over the full operating temperature range.

19 Remote Load Error Sensing a) Sensing shall be provided on all outputs independently. Separate sense is required for +5V, +3.3V, +12V & 27V. b) Compensate for up to 0.5V drop on +12V output, 0.3V drop on +5V output and 0.2V drop on +3.3V output to ensure voltage stability for high current loads

20 Operating Temperature -40 Deg C to +85 Deg C measured at Card Edges

21 Storage Temperature -55 Deg C to +105 Deg C

22 Cooling Conduction Cooling

23 Type of Connectors 3U VITA 62 compliant connector

24 Mounting Arrangement With wedge locks (Calmark/schroff or equivalent) at card edges

25 Alarms/Diagnostic Features Following Power Supply Health Monitoring Signals defined as per VITA 62.0 shall be available a) SYSRESET*: Active low signal as recommended by [VITA 46.0] Recommendation 4-17 w.r.t. DGND. b) HOLDUP_Event*: Active low signal from power supply on start of power hold-up event w.r.t. DGND. (Optional) c) FAIL*: Active low signal from power supply to indicate to other modules in the system a failure has occurred in the module w.r.t. DGND. d) ENABLE*: Control i/p.s to Airborne Power Supply Module to turn off all of the output voltages. GND is +27V RTN. GND/OPEN Signal. 3U_VPX_PSM shall be Powered ON when the signal is GND and it shall be Powered OFF when the Signal is Open. e) I2C Bus: For System management information. (Optional)

26 Power Supply Test compliance MIL-HDBK-704-8

27 EMI/EMC compliance As per MIL-STD-461G & CE07, CS06 of MIL –STD- 461C

28 Environmental Specification Operating Temperature : -40 °C to +85 °C Vibration: 0.1 g²/Hz (maximum), 20 to 2000 Hz Altitude: up to 70000 ft. Shock : 40 g, 11 ms sawtooth Humidity : 0% to 95% non-condensing

29 Mechanical Dimensions 3U single slot (≤25mm) or Dual Slot (≤40mm)

30 Electrical Grounding a) 3U_VPX_PSM should use isolated DC/ DC converters. b) Input supply Return should be isolated from output supply grounds and chassis ground.

31 Reliability >15,000 Hr. calculated as per MIL-HDBK-217F at +35 °C

32 Enclosure Aluminum housing with card extractors

33 Other Requirements a) PCB should have conformal coating. This coating shall qualified to MIL-I-46058C and acrylic conformal coating process shall be as per HAL STD PI-3325 and the material shall be Humiseal 1B31 with thinner 521. b) Capacitors used in power supply shall be qualified for higher altitude(60K ft. and above) and aerospace standard. c) Bulky components shall be firmly mounted, using appropriate PCB mounting scheme. d) Vendor shall used standard MIL-Grade DC-DC Converter and Compatabile EMI Filter. e) Vendor shall provide the provision through I2C interface to share the Volatge, current & temperature details to processing module in periodic interval f) Vendor shall provide the total health monitoring BIT in the form of GPIO (LVTTL) level output in the VPX connector pin. g) Vendor shall provide the LEDs to monitor for all the secondary output health condition in the top of the module at a visible area after insertion of the module in the system chassis.

34 Weight of 3U_VPX_PSM <750 grams (Including Mechnaical Enclosure and Heat sink)

7 7. EMI/EMC Filter Requirement a) I/p. line filtering shall be provided inside 3U_VPX_PSM for 27V DC I/P1 & 27V DC I/P2. b) The 3U_VPX_PSM will be embedded in an Avionics Display which shall be subjected to complete qualification testing at unit level complying with MIL STD 810H (Environmental Tests), MIL STD 461G (EMI/EMC Tests), CE07 and CS06 as per MIL STD 461C (EMI/EMC Tests) & MIL-HDBK-704-8 (Power Supply Test) requirements. Above mentioned tests may be carried out by OEM separately on 3U_VPX_PSM as per CEMILAC requirement. c) The OEM shall carryout fine tuning of the 3U_VPX_PSM if required, for the EMI/EMC compliance during qualification of Avionics Display.

8 General Requirements of 3U_VPX_PSM

a. OEM shall be required to provide Mechanical Layout of the 3U_VPX_PSM with dimension details, Edge connector Pin assignments (EICD), power budget details and heat sink dimensional details within 4 weeks after PO Placement.

b. 3U_VPX_PSM PCB fabrication shall be as per MIL-PRF-55110/MIL-PRF-31032/ or the subsequent QML approved process standard and report from authorized agency is to be submitted.

c. To reduce design & development cycle time by maintaing quality standards, OEM shall have own test facilities like electronic test loads, ESD protection for the electronic components storage & programmable power supplies at company premises and shall provide the details as part of technical offer.

d. Vendor shall have test setup for testing of 3U_VPX_PSM during COTS Screening and Qualification testing. This test setup is not a part of deliverables.

e. OEM shall perform qualification testing on one 3U_VPX_PSM Module, including Environmental Test as per MIL-STD-810H, EMI/EMC test as per MIL-STD-461G and Power Supply Test as per MIL-HDBK-704-8 on 3U_VPX_PSM, as per certifying agencies requirement. This QT Module is not the part of the deliverables

f. It’s the responsibility of the OEM to take approval from RCMA for the Qualification testing procedure and QT test results clearance. The OEM has to perform all Qualification Testing as per the approve Qualification Test procedure from RCMA before the delivery of second & third set of 3U_VPX_PSM i.e. Stage-2 & Stage-3, 16 No’s shall be incorporated corrections observed during testing. The same correction to be incorporated with retromodification on first 09 No’s of delivered Modules also.

g. OEM shall resolve the problems related to 3U_VPX_PSM reported (if any) during Qualification Testing (QT) of the Avionics Display in which the supplied 3U_VPX_PSM is installed. The necessary Design changes shall be incorporated in already supplied items in addition to QT Module.

h. All the 3U_VPX_PSM design documents and reports as per Annexure-1, Annexure-2 and Annexure-3 (As per Applicability) are to be submitted to the certifying agenices for approval.

i. OEM shall provide onsite technical support at HAL-MCSRDC to carry out integration, testing and debugging for 3U_VPX_PSM and OEM shall have technical team locally to support.

j. OEM shall be responsible to demonstrate and make a test report of all parameters as given in Section 6 as part of pre-dispatch acceptance of stage-1 deliveries by using one of the 3U_VPX_PSM at their own or at third party approved test facility in India. In respect of not meeting the technical requirements, may lead to the cancellation of entire order.

k. During the warranty period OEM shall carry out Fault diagnostics and repair of 3U_VPX_PSM, consequent to any failure occurred during testing and integration of the 3U_VPX_PSM in Avionics Display.

9 Quality Requirement of 3U_VPX_PSM

a. OEM and OEM selected PCB fabricator & assembly house (if any) shall have Quality Management System (ISO 9001) or Aerospace AS9100 certification certification/approval and required to submit the copy of the same along with technical offer.

b. The HAL Quality Control group and external Certification agency may verify or audit OEM facility and assembly house as per the requirement. OEM has to comply with quality compliance requirements for OEM/supplier/sub-contractor, Doc Ref: D/MCSRDC/QMS/25/01/00 dated: 15/10/2025.

c. PCB Component assembly shall be compliant with RoHS whereever applicable and IPC-610 standards & assembly facility operations shall have IPC approval/certification. Copy of the certificate will be required to be submitted.

d. OEM shall have Design & Test House approval from CEMILAC or shall obtain the same during project execution.

e. For Design and Development of 3U_VPX_PSM, OEM shall Prepare a Quality assurance Plan (QAP) document and shall agree for coordination and inspection of kit-binning, assembly and fabrication processes and facilities by the certification agencies namely HAL-MCSRDC- Quality Group, CEMILAC and/or RDAQA and generate the required reports (inward inspection report, kit inspection report, observation closure etc) at OEMs place.

10 OBSOLESCENCE MANAGEMENT

Vendor shall provide the support with respect to obsolescence management for the 3U_VPX_PSM to supply against purchase order at least 25 years by implementing the suitable modification in the design and the corresponding approval shall be taken from certification agency without any additional cost or NRE charges.

11 PROGRESS REVIEW

a. Periodic technical and progress review will be conducted at MCSRDC. Suitable representative from vendor side shall participate in review. Vendor shall incorporate the necessary recommendations made during Review by MCSRDC, QA/RDAQA or CEMILAC (If any).

b. Vendor shall agree to conduct Design review of 3U_VPX_PSM with in 8 weeks after the placement of PO.

c. Time is the essence of this project, Hence HAL, MCSRDC have a right to short close the PO if sufficient progress is not demonstrated during the periodic project review at MCSRDC.

Technical proposal shall comprise of the following:

a. Point-by-point compliance for the technical requirement

b. Completed proposal on the design & Development approach with Architecture/Block diagram and Block wise execution scheme.

c. Delivery schedule and deliverables

13 VENDOR VALIDATION CRITERIA

Following documents/details shall be attached along with technical proposal.

a) OEM shall have designed, developed & supplied a qualified airborne module in the last five years with same/similar (VPX/VME/cPCI compliant)/advanced specifications as given in this RFQ to reputed aerospace industries or organizations across the globe and is used on an airborne platform. Copies of the executed contracts or the project competition certificate shall be provided as evidence to ascertain the credentials.

b. OEM shall have in-house facility to provide the technical support and to carry out troubleshooting, repair activities and to assist in acceptance testing and integration activities. The details of the technical support center shall be provided as part of the proposal.

Note: The OEM proposal shall cover all the requirements mentioned in section 13(a,b), failing which the OEM would not be considered for further evaluation.

14 DELIVERABLES

a. Stage Wise Delivery of 3U_VPX_PSM as per complete requirement mentioned in section 6.0.

b. List of Documents to be submitted by OEM for Design and Development of 3U_VPX_PSM ans as per Annexure -1, 2 & 3 (As per Applicability)

S.N. Design Process Stage List of Documents

1 Technical Requirement 1. Technical requirement document 2. 3U_VPX_PSM Development Plan document

2 Technical Specification Technical Specification of 3U_VPX_PSM

3 High level Design 1. High level Design Document 2. Electrical and Mechanical lCD 3. Preliminary analysis document a. De-rating analysis

4 Detailed Design 1. Circuit schematics 2. Bill of materials 3. PCB assembly drawings 4. Mechanical parts and assembly drawings indicating the module details 5. Gerber Files 6. Certficate of Conformity (CoC) 7. Group A & Group B PCB Reports 8. Analysis document a. De-rating analysis b. Reliability perdition analysis c. Failure Mode Effect and Criticality Analysis d. PCB thermal analysis e. PCB signal integrity analysis f. PCB power integrity analysis g. PCB-EMI/EMC analysis h. Mechanical unit thermal analysis i. Mechanical - Vibration, stress analysis 9. Master Drawing Index (MDI) 10. Hardware Design Document (HDD)

0.5 Fabrication 1. Kit binning Report 2. 3U_VPX_PSM Assembly clearance

6 Testing & Certification 1. Card/module level Functional Test Procedure document 2. COTS screening test procedure 3. COTS screening test report 4. Conformal Coating test report. 5. Qualification Test Procedure (QTP) 6. Qualification Test Report (QTR) 7. QA-Inspection tag

15 DELIVERY SCHEDULE

Requirement for Phase -1*

S.N. Items Stage Qty. Delivery Time

1 3U_VPX_PSM as mentioned in sec 14.a. Stage-1 09 No’s T0+28 wks

2 3U_VPX_PSM documents as mentioned in sec 14.b Stage-1 01 set T0+28 wks

3 3U_VPX_PSM as mentioned in sec 14.a. Stage-2 05 No’s T1+12 wks

4 3U_VPX_PSM as mentioned in sec 14.a. Stage-3 11 No’s T2+16 wks

T0 - Placement of Order

T1 - Go Ahead provided by HAL, MCSRDC after Delivery of First nine 3U_VPX_PSM as per line item S/N: 01.

T2 - Go Ahead provided by HAL, MCSRDC after the completion of T1 Milestone.

*Note: 1. Any observations or improvements identified in the first 09 No’s (Nine) (Stage-1) of deliveries on and after Qualification Testing (QT) shall be incorporated in Second and Third set of modules (Stage-2 & Stage-3 of total 16 No's of Modules) and same correction to be incorporated with retromodification on first 09 No’s of delivered Modules also. 2. OEM shall update the applicable documents and provide new set of documents as mentioned in the section 14 and Annexure-1,2 & 3 (As per applicability) in case of any modification in 3U_VPX_PSM along with all approved engineering change proposals incorporated in the modules. 3. Test Reports and documents are part of NRE 4. The payment of 3U_VPX_PSM will be made based on deliverables. 5. NRE charges will be paid after the total deliveries of line items as per Section 15.

Requirement for Phase -2**:

Items 3U_VPX_PSM

Year of 20XX(XX = Projected Year) 31-32 32-33 33-34 34-35 35-36 36-37 37-38

Anticipated Qty. required 10 50 75 90 90 90 90

**Note: 1. Phase -2 is requirement during Production phase of 3U_VPX_PSM Module by HAL. The order for phase-2 requirement will be placed separately by HAL Production division after successful execution of phase -1 and firm order received from our customer and is at the discretion of HAL. 2. As recommended by the certification agencies all the testing and certification reports applicable for production stage shall be supplied by the OEM along with Modules 3. If Vendor is not able to deliver the requirement of Phase-2, 3U_VPX_PSM at any stage, HAL shall have a right to take up the 3U_VPX_PSM manufacturing required for the project.

a. The 3U_VPX_PSM shall undergo and shall pass all the COTS screening tests as per the CEMILAC directives before delivery.

b. OEM shall demonstrate the functionality & performance of delivered 3U_VPX_PSM as per approved Acceptance Test Procedure (ATP) at MCSRDC, HAL.

c. The ATP of 3U_VPX_PSM shall be coordinated by HAL & RCMA and shall comply the requirements mentioned in this document as part of the acceptance criteria. Vendor shall be responsible to arrange test facilities required to demonstrate complete functionality of 3U_VPX_PSM at MCSRDC laboratory, HAL.

d. The 3U_VPX_PSM acceptance shall be by HAL Quality Assurance.

OEM shall comply with 24 months warranty support after the supply & acceptance of items at HAL laboratory

In case of failure of initial Nine numbers of supplied 3U_VPX_PSM, the faulty modules shall be replaced with new modules within 4 weeks of time and for further Sixteen numbers of supplied 3U_VPX_PSM the OEM may adopt for replacement/repair scheme and solve the issue free of cost during warranty period.

Annexure-1: Checklist for 3U_VPX_PSM (As per Applicability)

S.N. Documents/Reports for 3U_VPX_PSM if any Mandatory Source Remarks

1 Technical specification document YES OEM

2 Design Documents/Files YES OEM

2.01 Design drawings YES OEM

2.02 Detailed Hardware Design document YES OEM

2.03 Circuit Schematic diagrams YES OEM

2.04 BOM, YES OEM

2.05 Architecture with Mechanical and Electrical interface details including installation instructions, YES OEM

3 PCB Assembly Drawings YES OEM

4 Detailed Hardware Design Document at circuit level explanation YES OEM

5 Programming, SW and HDL design documents YES OEM

6 Thermal analysis report along with its heat shunt and wedge locks YES OEM

7 SI,PI and EMI/EMC report (Whichever is applicable) YES OEM

8 Component de-rating analysis report YES OEM

9 Applicable Reliability Reports and Data YES OEM

10 COC of electronics components including connectors YES OEM or Authorized Distributer Chinese/ Taiwan Manufacturer are Prohibited

11 Certificates for PCBs procured from approved sources for IPC Class-2 PCBs along with Raw material certification, Bare Board Testing (BBT) results and acceptance report as per IPC-A-600. YES Micropack, Cimulec, Eltek or equivalent manf. Qualified for MIL-PRF. Qualified for MIL-PRF-55110G/ MIL-PRF-50884E.

12 Group A and Group B Certificate for Quality Inspection reports of MIL grade PCB. YES

13 Kit Binning before Assembly YES OEM

14 Quality certificate for the each assembled card YES Smile Electronics, Kaynes Tech, or similar Certified Assy.Manufacturer ISO Certified

15 Real Time X-Ray Inspection Report and Optical Inspection Report for the assembled PCBs. YES

16 Assembly report for the each assembled card YES

17 Inspection of Assembled board YES OEM

18 Board Bring up document YES OEM

19 ATP and ATR documents YES OEM

20 Board Assembly Drawing with Heat sink/shunt, wedge lock, card extractor etc. YES OEM Inspection Report required

21 Documents providing details of operating procedure, programming reference manual, maintenance manual, troubleshooting manual including details of test equipment or tools required for this purpose (If Any) YES OEM Inspection Report required

22 General YES OEM

22.01 Storage details. YES OEM Requirement of Certification Agency

22.02 Maintainability aspects YES OEM

22.03 OEMs Quality Assurance procedures and documents YES OEM

23 COTS screening tests Procedure and reports for each 3U_VPX_PSM module YES OEM

24 Configuration Control document for hardware YES OEM

Annexure-2: Checklist for Mechanical Modules (As per Applicability)

S.N. Documents/Reports for Mechanical Parts and accessories Mandatory Source Remarks

1 Technical specification document YES OEM

2 Mechanical ICD of Case or heat sink YES OEM

3 Design Documents/Files YES OEM

3.01 2-D drawings of mechanical parts (in third angle projections) YES OEM

3.02 Overall Unit Assembly drawings YES OEM

3.03 Mechanical Parts BOM (Material Schedule) YES OEM

3.04 Master Drawing Index YES OEM

3.05 Thermal Analysis Report YES OEM With Licensed Tool used for these analysis

3.06 Stress Analysis Report YES OEM

3.07 Vibration Analysis Report YES OEM

4 Fasteners YES OEM

4.01 Screws (Pan Head/CSK ) YES LPS Bossard COC Required

4.03 Helicoil (If used) YES LPS Bossard/ Nag Fastman or similar Aerospace STD. COC Required

4.04 Washer ( Flat/Spring) if used YES LPS Bossard COC Required

4.05 Spacer (Hex Nut or similar) if used YES LPS Bossard COC Required

5 Thermal Pad or paste (MIL Grade) YES Fujipoly/Parker Chomerics COC Required

6 Reports YES OEM

7.01 Al 6061 Material Report for MIL grade Aluminium material YES OEM

7.02 Anodisation YES OEM

7.03 Chromatisation(alochrome) YES OEM

7.04 Powder Coating YES OEM

7.05 AISI 304 Material Report for MIL grade stainless steel material YES OEM

7.06 Passivation report of stainless steel parts YES OEM

7.07 QC Inspection Report for Fabricated mechanical Parts and chassis YES OEM

7.08 NDT015 test report of the fabricated Mechanical Parts YES OEM

7.09 Aluminium Sheet metal Report or COC YES OEM

8 Mechanical components including connectors, cables etc. YES OEM or Registered Distributer Chinese/Taiwan Manufacturer are Prohibited

8.01 Wedge Lock with screw YES Birtcher/Wakefield/ CallMarks COC Required

8.02 Card Extractor with rivet YES Birtcher/Wakefield/ CallMarks COC Required

Annexure-3: Checklist for Software (As per applicability)

S.N. Documents/Reports for Software Mandatory Source Remarks

1 Technical specification document YES OEM

2 Configuration Control document for software YES OEM

3 Software and HDL design documents YES OEM

4 Software Requirement Specification (SRS) If any YES OEM

5 Software User Manual for building and porting the application software on target platform YES OEM

6 FPGA/ CPLD binary and corresponding program loading documents YES OEM

7 Documents required for operation of Debugging tool, Software loading facility and UNIT tester. YES OEM

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037 INDIA

Commercial Bid (PRICE FORMAT) Part-A

Tender Ref. No.: MC/S461-2511/26/1

Type of Bid: Two Bid System

Name of Work: :3U VPX Power Supply Module

Name of the Vendor/Firm

Quotation Ref. No.:

Sl.No. Part Description Qty (UOM) HSN/SAC Code Currency Basic Unit Cost Sub Total (Basic Unit Cost X Qty.) GST (%) GST Amount Total line value (Sub Total + GST Amount)

A. Phase-1 (Development Phase)

1a) 3U VPX Power Supply Module(3U_VPX_PSM) 25 Nos

1(b) NRE CHARGES 1 JB

Total(Phase-1 (Development Phase))

B. Phase -2 (Production phase )

Sl.No. Item Description Year Qty in Nos (UOM) HSN/SAC Code Currency Basic Cost Sub Total (Basic Unit Cost X Qty.) GST (%) GST Amount Total line value (Sub Total + GST Amount)

3U VPX Power Supply Module(3U_VPX_PSM) 2031-32 10 Nos

Total(Phase-2 (Production phase ))

Grand Total Cost(Development & Production Phase)(A+B)

Tender Evaluation will be decided on Package Basis

Note: Offer your compliance over following: Vendor Compliance (Complied/ Non-complied)

1) The subject items are intended for Defence usage. Vendor to confirm whether any specific exemption is available for the taxes for Defence application.

2) The order for Production phase requirement will be placed separately by HAL Production Division after successful completion of Design and Development Phase based on firm order from our customer and is at the discretion of HAL.

3) The Unit rates for the respective year to be quoted for Production Phase requirement.

4) Incase of any change of requirement due to change in anticipated orders, vendor shall agree for supplying the increased/decreased quantity year on year at the quoted unit price in the corresponding year. Vendor shall accept the preponement of delivery schedule based on mutual agreement, if requirement arises.

Details required for providing ERV

Whether reimbursement of ERV claimed by the vendor or not (Yes or No)

Specify the Import Content included in the quoted prices in terms of Foreign exchange as well as Indian Rupees

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate) along with date

OTHER INFORMATION, IF ANY

HINDUSTAN AERONAUTICS LIMITED MCSRDC Division Marathalli Post Bangalore - 560 037. INDIA

Commercial Terms and Conditions (For Indigenous supplier) of bid - Part of Technical Bid - Annexure - 2

bid Ref. No. MC/S461-2511/26/1

Name of Work: 3U VPX Power Supply Module

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID

Sl. No RFQ terms & conditions Vendor Compliance (remarks wherever required)

i NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED.

ii Vendors while submitting the proposal should categorically declare that items quoted by them are brand new products and are not resold (2nd sale). Offers without such declaration are likely to be ignored.

iii When counter terms and conditions of business have been offered by bider, H.A.L. shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by H.A.L.

iv Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

v Disregard of any instructions, may result in your offer being ignored.

vi Canvassing by bid form, including unsolicited letter on bid submitted or post bid corrections shall render their biders liable for rejection.

vii This RFQ does not oblige HAL to pay any cost incurred by bidders in the preparation or submission of any response including technical / commercial proposals. HAL reserves the right to reject any and /or all responses received to this RFQ without assigning any reasons or to cancel this RFQ at any stage.

1 bid Due Date: The due date for submission of quote is as indicated in Main RFQ through e-procurement mode only.

2 Validity of the Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the materials / service offered should be perfectly kept under provisional reservation for this quotation.

3 Late bid: a) Bid received after the due date and time specified in the bid shall be considered as late bid and will not be considered. HAL e-portal does not allow upload / submission of any document after due date and time has elapsed. b) HAL will not be responsible for inability of bidder to upload the bid documents in e-procurement. c) HAL reserves the right to reject late or incomplete bid.

4 Opening of bids: In respect of two bid system, technical bid will be opened on the bid opening date as indicated in the main RFQ. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

5 bid Evaluation: a) The bid will be evaluated on Package wise basis. b) Bid with lowest price conforming to the specification will be considered for placement of order. Lowest technically acceptable offer with variance in bid terms and conditions such as credit terms, delivery, penalty for late delivery etc. may be accepted on merits, after required loading towards such factors having direct financial impact in comparative price statement. c) If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them. d) If the lowest bidder has not offered full quantity, for the balance quantity HAL reserves the right to source from other bidders on L1 price. e) Conditional discounts will not be considered in evaluation of bid. f) Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

6 Conflict of Interest: Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this bid. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this bid Process shall be considered to have a conflict of interest if the bidder: a) directly or indirectly controls, is controlled by or is under common control with another Bidder; or b) receives or have received any direct or indirect subsidy/ financial stake from another bidder; or c) has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this bid process; or participates in more than one bid in this bid process; or e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-Vendor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-Vendor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the bid Document etc.) of this bid process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the bid document or specifications of the bid Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular bid enquiry. There can be only one bid from the following: i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal.

7 Parallel Arrangement: Any Order awarded to the successful bidder as a result of this bid, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter

9 Eligible Goods & Services: a) Country of Origin: The term “origin” used in this clause means the place from where the Services (and incidental Goods, including subcontracted components) are arranged and delivered, or manufactured.

10 b) Bidder’s country which shares a land border with India: Any bidder from a country, which shares a land border with India will be eligible to bid in this bid only if the bidder is registered with the Competent Authority (i.e. the registration committee constituted by the Department for Promotion of Industry and Internal Trader (DPIIT). However, the bidders from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects are not required to register with Competent Authority and will be eligible to bid in this bid. Bidder from a country, which shares a land border with India, for the purpose of this Order means:- i) An entity incorporated, established or registered in such a country; or ii) A subsidiary of an entity incorporated, established or registered in such a country; or iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or iv) An entity whose beneficial owner is situated in such a country; or v) An Indian (or other) agent of such an entity; or vi) A natural person who is a citizen of such a country; or vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above. Unless otherwise stipulated in the Contract, country of origin of ‘Services’ and related ‘Goods’ under the contract shall have their origin in India or other countries and must conform to the declaration, made by the Vendor in its bid regarding but not limited to any restrictions on certain countries with land-borders with India. The successful bidder shall not be allowed to sub-contract works to any Vendor from a country, which shares a land border with India unless such Vendor is registered with the Competent Authority.

11 c) Minimum Local Content: Minimum Local content (Make in India Policy): The ‘local content’ requirement to categorize a Vendor as ‘Class-I local Vendor’ is minimum 50%. For ‘Class-II local Vendor’, the ‘local content’ requirement is minimum 20%. Nodal Ministry/ Department may prescribe only a higher percentage of minimum local content requirement to categorize a Vendor as ‘Class-I local Vendor/ ‘Class-II local Vendor’. For the items, for which Nodal Ministry/ Department has not prescribed higher minimum local content notification, it shall be 50% and 20% for ‘Class-I local Vendor’/ ‘Class-II local Vendor’ respectively. Please refer the document - "Appendix_A_Purchase_Pref_Policy" for policy details Please indicate details of Local content and Category in Annexure-3 of RFQ That the bidder has to indicate MLC as part of offer & Self Certificate and Auditor Certificate might have also indicated MLC as per their certification. In case there is difference in those values, the lowest of them will be considered as the applicable MLC & the offer will be dealt accordingly. Other MLC information will be treated as invalid. Vendor’s status as MSEs: It is relevant to note that as per Government of India direction, the aspect of MSEs policies also included in the bid and the same is covered in the other terms & conditions which are part of RFQ. The aspect as indicated below would be applicable for procurement which falls under indivisible category. * If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin (L1+15%)as called for in MSME policy (in case of matching L1 price) will be considered for ordering 100% of bided quantity. * In case no MSEs qualifies for purchase preference or do not match with L1 price then the total bided quantity will be ordered on L-1 bidder per this subject purchase preference policy. Concurrent application of public procurement policy for both MII and MSE shall be governed as per the OM vide No. F.1/4/2021-PPD dated 18/05/2023 from PPD, DoE, MoF. In case of an MSE owned by SC/ST/Woman entrepreneur is willing to accept L1 price, when their quoted price is within L1+15% range, preference should be given to them with first preference to MSE owned by SC/ST entrepreneur, second preference to MSE owned by Woman entrepreneur and then to other MSEs.

12 PURCHASE PREFERENCE POLICY (Preference to make in India):

In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this bid subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The offers sought only from Class-I & Class-II local suppliers. (d) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same.

Supplier’s status as MSEs:

Applicable for indivisible category : If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 100% of bided quantity.

CLASS-I & CLASS-II LOCAL SUPPLIER

Only class-I & Class-II local suppliers are eligible for participation in this bid & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the above criteria will be summarily rejected.

All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the bid and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content”: Type-I- Format for “Self-Certification” for “Local Content” (if quoted price is <10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (if quoted price is > 10 Crores) Vendor to provide appropriate certificate as per the quoted value. In case of submission of offer through e-portal, scanned copy of the signed Auditor's Certificate also need to be submitted along with your offer and in parallel, the hard copy of original signed

13 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. The same shall be resolved in the following manner, discretion of HAL in this regard is Final: i) If, in the price structure quoted for the required goods / services, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; ii) If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and iii) If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

The Bidder/s agrees to submit such document/s like submission of Integrity Pact/supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the Bid, which decision shall be at the discretion of HAL.

14 Integrity Pact (IP)

(i) Integrity Pact (IP) as per HAL format enclosed shall be duly signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original signed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement. (ii) It is requested to forward the original signed Integrity Pact (as per HAL format enclosed) to the following Contact Person and Address: Name: PRASHANT CHAKRAVARTHY, CM (IMM) MCSRDC, Hindustan Aeronautics Limited, Marathahalli Post, Bangalore - 560037 Ph: 080 - 2232 3708 E-mail: [email protected]

(iii) In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEM/s is/are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3.Shri Ashok Kumar Tripathy, IAS(Retd) Email id:[email protected]

(iv) The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer.

(v) Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP.

15 Repeat Order: Repeat order (single order or multiple orders totaling to 100% value of the original order) may be placed by other Division of HAL including the Division which has originally placed purchase order. In order to exercise the control on the total value, the repeat order should be coordinated by the Division who originally placed order to ensure sum total of value does not exceed 100% of original order.

A Bank Guarantee Clauses:

1 Performance Bank Guarantee: Vendor shall furnish a Performance Bank Guarantee (PBG) (including e-Bank Guarantee) as per HAL’s format for 10% of the goods supplied (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid up to end of the warranty period from a scheduled bank in India/ Bank of International repute (for foreign vendor) from the date of acceptance or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order/ contract. NOTE: In case vendor does not agree for Performance Bank Guarantee/ retention of equivalent amount, the offer shall be summarily rejected.

The RFQ/bid document should contain the following points with regard to issue of "Bank Guarantee" other than e-BG: 1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such Value as applicable in the place of issue of BG as per the applicable Stamp Act in that State. 2. The Stamp Paper for issuing of BG should be purchased by the Vendor in the following manner: First Party in the Stamp Paper: "In the Name of the Bank issuing the BG". Second Party in the Stamp Paper: "In the Name of the Beneficiary under the BG i.e. Hindustan Aeronautics Limited". Purchaser of Stamp Paper: "In the Name of the Vendor on whose behalf the BG is issued".

In case of Micro & Small Enterprises (MSEs) and Startups, Insurance Surety Bond may be accepted at par with Bank Guarantee for Advance Payment, Security Deposit and Warranty coverage

B Clauses with regard to Supplies:

1 Packing: The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, packagehandling instructions etc. The package shall have adequate provision for handling during transit.

2 Receipt & Despatch: The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

3 Quantity: a) The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished. b) HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder

4 Quality & Workmanship: 1) Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where bids are called for in accordance with ‘particulars’, the Vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The Vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order. 2) TheStores/Goods supplied shall conform to the standards, if mentioned in the TechnicalSpecifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

5 Inspection, Consequences of Rejection: The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, then HAL shall be at liberty to: a) Either: i) Allow the Vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the Vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the Vendor without effecting the Vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the Vendor the loss HAL may thereby incur. The Vendor shall not be entitled to any gain on the repurchase, b) Any stores rejected by HAL’s Inspector must be removed by the Vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the Vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the Vendor’s risk and responsibility and the proceeds adjusted towards storage charges. c) In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, Vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

6 Supply of Alternative Item (wherever applicable): In case bidder is quoting for an alternative part number it should be confirmed that the offered part is fully interchangeable with the required part. Applicable descriptive literature/ catalogue if any may please be enclosed by the bidder with offer (at least two copies).

7 Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

8 Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the bid. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a. To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the Vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or) b. To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or) c. To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

9 Extension of Time: If an extension is desired by the Vendor/Vendor, then Vendor/Vendor shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever.

C Product Support Clauses:

1 Product Support/Obsolescence Management i. Vendor shall provide the support with respect to obsolescence management for the 3U_VPX_PSM to supply against purchase order at least 25 years by implementing the suitable modification in the design and the corresponding approval shall be taken from certification agency without any additional cost or NRE charges.

2 Warranty OEM shall comply with 24 months warranty support after the supply & acceptance of items at HAL laboratory In case of failure of initial Nine numbers of supplied 3U_VPX_PSM, the faulty modules shall be replaced with new modules within 4 weeks of time and for further Sixteen numbers of supplied 3U_VPX_PSM the OEM may adopt for replacement/repair scheme and solve the issue free of cost during warranty period.

3 Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

D Clauses related to available Recourse for Breach by Vendor:

1 Liquidated Damages: In the event of an order, we reserve the right to collect a sum of 0.5% per week excluding taxes of delay or part thereof, subject to a maximum of 10% as our claim-towards liquidated damages on the undelivered part of the order.LD will not be applicable for NRE Charges. Note: In case bidders does not agree with Liquidated Damages, loading factor to the extent of LD not agreed shall be considered while preparing Price Comparative Statement and offer will be evaluated accordingly.

2 Penalties for Misdemeanors: (Note: The below sub clause (a) and (c) both are applicable before execution of the contract or placing of Purchase Order on a successful bidder and (b) shall be applicable only after execution of contract or placing of Purchase Order.) Without prejudice to and in addition to the rights of the HAL to other remedies as per the bid-documents or the contract, If the HAL concludes that a (prospective) bidder/ Vendor directly or through an agent has committed a misdemeanor in competing for the bid or in executing a contract, the HAL shall be entitled, and it shall be lawful on his part to take appropriate measures, including the following:

a) If Bidder/s bids are under consideration in any procurement: i) Enforcement of Bid Securing Declaration in lieu of forfeiture or encashment of Bid Security. ii) Calling off of any pre-contract negotiations, and; iii) Rejection and exclusion of Bidder from the bid Process b) If a contract has already been awarded: i) Termination of Contract for Default and availing all remedies prescribed thereunder; ii) Encashment and/ or Forfeiture of any contractual security or bond relating to the procurement; iii) Recovery of payments including advance payments, if any, made by the HAL along with interest thereon at the prevailing rate;

c) Remedies in addition to the above: i) In addition to the above penalties, the HAL shall be entitled for any of the following action/s, and it shall be lawful on his part to: File information against Bidder or any of its successors, with the Competition Commission of India for further processing, in case of anti-competitive practices; ii) Initiate proceedings in a court of law against Bidder or any of its successors, under the Prevention of Corruption Act, 1988 or the Indian Penal Code or any other law for transgression not addressable by other remedies listed in this sub-clause. iii) Remove Bidder or any of its successors from the list of registered Vendors for a period not exceeding two years. Vendors removed from the list of registered vendors or their related entities may be allowed to apply afresh for registration after the expiry of the period of removal. iv) Initiation of suitable disciplinary or criminal proceedings against any individual or staff found responsible. v) Debar a bidder/ Vendor from participation in future procurements without prejudice to HAL’s legal rights and remedies. Debarment shall automatically extend to all the allied firms of the debarred firm. In the case of Joint Venture/ consortium, all its members shall also stand similarly debarred: HAL may debar a bidder or any of its successors from participating in any bid Process undertaken by all its procuring entities for a period not exceeding two years commencing from the date of debarment for. HAL shall maintain such a list which shall also be displayed on their website. HAL may debar a bidder from participating in any bid Process undertaken for a period not exceeding three years commencing from the date of debarment for misdemeanors. HAL shall maintain such a list which shall be circulated to all its Divisions.

3 Exit Clause: Exit criteria: The contract/order may be terminated under the following circumstances: i) In the event of unsatisfactory performance by the Seller during the contract period, or any of the information provided by the Seller is found to be untrue, or Seller is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 03 months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Seller is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of 02 years. ii) If there is change in Buyer requirement, contract shall be terminated with 03 months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Seller shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Seller specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of 10 years from the date of such termination. iii) The Seller is declared bankrupt or becomes insolvent. iv) The delivery of material is delayed due to causes of Force Majeure by more than 06 months. v) Based on the decision of the Arbitration Tribunal

4 Termination for Default of Seller or for other reasons: HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Vendor is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal. f) In case any part of the Order is subcontracted by the Vendor without prior permission of HAL. g) If the performance of the Vendor is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Vendor will be allowed.

5 Termination for Default of Either of the Party (mutual termination): Either of the Party shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the other Party, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by the end Customer. c) Either of the Party is declared bankrupt or becomes insolvent. d) It is noticed that either of the Party has violated/breached the Integrity. e) As per decision of the Arbitration Tribunal. f) Either of the Party has assigned the contract to a third party without prior permission from other party. g) If the performance of either of the Party is not found satisfactory to the other Party during the execution of work. In any of the above stated case, no claim of damage etc., by the defaulting Party will be allowed.

6 Insolvency: If Vendor enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL before initiating any liquidation process and HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Vendor and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Vendor is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract.

7 Indemnity: The successful bidder/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor.

8 Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the Vendor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the Vendor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the Vendor shall pay to HAL on demand the remaining balance due.

E Mandatory Clauses as per Ministry or Govt. of India:

1 Bribes and Gifts Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

2 Immunity to Government of India It is understood and agreed that the Government of India is not a party to this Contract/PO and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this Contract/PO

3 Agents/Agency Commission (Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management). The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreignwhatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ bid for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

4 Make In India Considering the huge and continuous requirement, HAL suggests the successful bidder to explore the possibility of manufacturing of the offered items in India to promote Govt. of India’s Make in India Policy. At this stage, HAL proposes to buy the systems/ items directly from the bidder for the firm requirement indicated above. However, for anticipated/future requirement, HAL requests successful bidder to submit the roadmap/proposal for HAL’s review for manufacturing of the offered system/item in India by setting up manufacturing facility in India or through joint venture in India.

5 Fall Clause The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the Vendor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Seller shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

F Dispute Resolution Mechanisms

1 Settlement of Disputes and Arbitration a) Below clause is applicable to organizations other than PSUs/ DPSUs: Amicable Settlement by way of Mediation: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions initially. If both parties wish to constitute a High-Level Committee (HLC) from external sources then preferably such committee may consist of a retired Judge or a retired High-Ranking officer and/or a technical expert in that disputed field for which both parties disputed. The discussions shall be referred to a HLC of experts from internal or external sources, constituted by both parties to mediate on the existing difference or dispute between the Parties. Any dispute, which cannot be settled amicably, within 90 days or till such date/period as mutually extended from the date on which both Parties constitutes the HLC and the same is not covered in Arbitration proceedings also, then such dispute, disagreement or question which exists, shall be referred for adjudication by the Courts. The Committee internal or external may contain sole or such odd numbers where one member shall be the Presiding officer of the mediation process and committee shall be well versed in the field of mediation. Any settlement agreement arrived through above Mediation process requires prima facie approval of Competent Authority of HAL (on behalf of HAL) before parties signing such settlement agreement or it becomes final. Each party shall bear its own cost of preparing and presenting its case. The cost of Mediation including the fees and expenses of the Mediators shall be shared equally between the Parties, unless otherwise agreed in mediation. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any mediation hereunder without the prior written consent of other party.

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than Rs 10 Crore only) The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Contract/PO. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of other party.

b) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

c) Settlement of Disputes and Arbitration with PSUs/ DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs &Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No. 02/0001/2023-AMRCD-FTS-13578 dated 08-12-2025 and the decision of AMRCD on the said dispute will be binding on both the Parties.

2 Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

3 Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

G Payment related clauses:

1 Payment terms applicable for MSMEs: HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative.

2 Firm Prices The contract prices will be firm and fixed as per contract terms till execution of contract and exclude subsequent claims or price increases of any kind.

3 Payment For Stores/Supplies: Unless otherwise agreed to between the parties, HAL will effect payment for the delivery of the stores by Electronic Bank Transfer (ECE/RTGS) to the Vendor’s bank account as notified to HAL on submission of bills in triplicate. Payment for the stores on each delivery will be made to the Vendor after goods are received and passed by inspection. Normally 30 days will be allowed for inspection after receipt of goods.

4 Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Vendor. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

H Confidentiality and IPR related clauses:

1 a) The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. b) In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items. c) For the purpose of this bid/Contract/Agreement, the Bidder/Vendor/ Vendor shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder/Vendor/Vendor agrees to use HAL’s data only for the purpose under this bid/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Vendor/Vendor should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of bid/Contract/Agreement or early termination of Contract/Agreement and certify that HAL’s data has been deleted permanently. Note: Non-adherence to this confidentiality clause by the Bidder/Vendor/Vendor shall be treated, as a material breach of this bid/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

2 Part-A IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR: a) HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Seller shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Seller. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Seller shall within reasonable time at Seller’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to seller and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

3 Part – B: IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR: a. HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i. procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii. replace or modify the Supplies/Services so that it becomes non-infringing or, iii. compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

I Miscellaneous/Boilerplate Clauses:

1 Relationship of the Parties: It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

2 Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

3 Assignment/Subcontract: Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO.Provided the assigning party shall issue prior notice of 30 days to the other party conveying its intention to assignment/subcontract to third party and the other party whose consent is sought shall not delay more than 30 days from the date of receipt of such request.

4 Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

5 Waiver: Failure of either Party at any time to enforce any of the provisions of this Contract shall not per se constitute a waiver by that Party of any such provisions nor in anyway affect the validity of the Contract or any part hereof.

6 Entire Agreement: This Contract/PO contains the entire agreement between the parties with respect to the subject matter of this Contract/PO and supersedes any prior representations or agreements, oral or written, and all other communications between the parties relating to the subject matter of this Contract/PO. This Contract/PO will not be varied except in writing signed by an authorized representative of each Party.

7 Severability: If any provision or portion of a provision of this Contract/PO is determined to be illegal, invalid, or unenforceable by Law/Regulation/Court, then that portion or provision will be stricken/deleted and the validity and enforceability of the remaining provisions of Contract/PO will not be affected.

8 Force Majeure: a) For Indian Vendor On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination.Notwithstanding the remedial provisions like Liquidated Damages or Termination, none of the Party shall seek any such remedies or damages for the delay and/or failure of the other Party in fulfilling its obligations under the contract if it is the result of an event of Force Majeure.

1 No Relaxation of Prior Experience & Prior Turn-over Criteria for Micro & Small Enterprises (MSEs) & Start-ups since items are critical in nature and needs expertise for 3U VPX Power Supply Module cannot be provided.

2 Price: The bidder is required to indicate prices against individual items. a) Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance. b) Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees. c) Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

3 Taxes: a) (GST clause may be considered, as per applicability). b) Excise Duty (for items not under purview of GST): Excise Duty will be paid only on production of sufficient documentary evidence or a certificate from the Vendor for having paid the Excise Duty at actual. The present rate and tariff details should be indicated. c) In case the Vendor failed to upload GST invoices in the GST portal and HAL lost the right to avail the Input Tax Credit (ITC), HAL reserves the right to debar the Vendor and/ or to initiate legal action against the Vendor.

4 Delivery Period: The vendor shall be responsible for timely completion of all the 3U VPX Power Supply Module activities and vendor shall meet program schedule as given in Table -1 below:

5 Terms of Payment: In the event of an order, Payment will be made within 30 days on completion and acceptance of respective milestone activity. Invoice . Payment will be through RTGS / NEFT or any other latest electronic payment method.NRE Charges will be paid after the Total deliveries of the items.

6 Kindly indicate following bank Account details: • Bank Name & Branch: • Account No. • IFSC: • Copy of Bank attested ECS mandate & Cancelled cheque:

Note:Bidders shall submit the above Supporting Documents confirming their Bank Account details. In case of non-receipt of such supporting documents, bidders shall be requested to submit the same within 15 days of 'Bid Submission Date' indicated in the RFQ otherwise the bid will be liable for rejection.

7 Import Content: In case the item/product offered by Indian vendor has import content, then the value of import content shall be indicated in the quotation (in FE/ INR as the case may be).

8 DOCUMENTS: Following documents where ever applicable should be submitted along with the bid 1. GST Regsitration Certificate 2. HAL Vendor resgistration Certificate 3. ECS Mandate 4. MSME Resgistration on UAM portal (if applicable) 5. Authorised Distributor Certificate from OEM (if applicable)

9 Government e-Marketplace (GeM) registration: Any bidder participating in the tender should also got registered in GeM portal and should provide GeM seller ID as a part of their offer. In case, such GeM seller ID not provided as a part of their offer, Vendor need to take up with GeM Authority for onboarding on GeM portal and provide such details, which will be necessary requirement for placement of order by HAL for this tender.Indicate your GeM registration Number

10 Debarred/ banned or blacklisted (Yes- Banned; No- Not banned)

11 Bidders to confirm whether, they have been debarred/ banned/ blacklisted or not by any Division/ Office of HAL/ PSE/PSU/CPSE/Ministry of Defence or any institutions/offices of State & central GOI. Also upload self certification for not banned status along with bid documents in portal. If at later stages its been found that your company is banned or blacklisted or if you have provided any false certification, suitable action will be initiated as deemed fit by HAL.

12 Declaration: "We the authorised representatives of (name of company) hereby declare and confirm that in the last 3 consecutive years, the (name of the company) is not black listed or been debarred, suspended, disqualified, removed, business dealings banned or otherwise prevented from bidding by Ministry!Oepartment!Organisation!CPSE of Govt. of India or restrained by any Court Order.Further, //We the authorised representatives of (name of company) are aware that any false information provided herein will result in the rejection of our Bid/Offer and cancellation of any PO/Contract if awarded at any stage when this declaration is found incorrect and shall be subjected to appropriate legal action."

13 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

14 ISO 45001:2018 STANDARD GUIDELINES: The vendor/Vendor/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: a) equipment is delivered according to specification and tested to ensure it works as intended b) installations are commissioned to ensure they function as designed c) materials are delivered according to their specifications d) any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

15 Declaration of non-supply of counterfeit products: The bidder has to comply and categorically indicate that the parts/product supplied is manufactured by OEM or through authorized distributor of OEM. Counterfeit parts/products should never be supplied. At any point if it is found that the part and/or product supplied are found to be counterfeit, penal actions as per company rules and existing laws may be initiated against the vendor.

16 Date of Reckoning of Exchange Rate Variation: If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

17 "Non-Solicitation of Identified Personnel Either of the Party acknowledge the other that the object of this subject scope of work involves defence-related specialised technology or sensitive project-based joint development/research, and for continuity of such projects, the identified personnel are required for maintenance of its operational and performance confidentiality/secrecy. Accordingly, during the term of this PO/Agreement and solely for the limited purpose of ensuring the confidentiality/secrecy during the performance of the project, neither Party shall voluntarily solicit or induce any identified project-specific personnel of the other, who are directly involved in the execution of the subject scope of work, to quit their ongoing employment during continuity of that project. Nothing in this clause shall be interpreted as a wage-fixing or market-allocation arrangements, and the Parties affirm that the purpose of this provision is confined to consider project integrity, national-security and protection of confidential information & technology. Any request from any Party for hiring or engagement of such identified personnel of other shall be made in writing and may be approved by the other at its discretion."

18 ROHS compliance: The offered product must be Restriction of Hazardous Substance(RoHS) compliant i.e they shall not contain more than the maximum permitted levels of restricted substances as specified in the RoHS directives. The bidder shall provide a declaration of RoHS compliance and relevant test reports from an accredited laboratory as well as OEM warranty for RoHS compliance if applicable”

19 Regulatory Requirement : “The bidder should comply with the regulatory requirement as indicated in the tender/order or as applicable”

20 DGAQA/RDAQA Clearance: “DGAQA/RDAQA has been designated as the QA Authority for acceptance of the item/s covered in the tender / order”

21 Sustainability: The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement.

22 Please indicate following: Contact person name Postal address, Mobile No and email ID for future correspondence / clarifications and also provide email and phone no of CEO/MD/GM/Proprietor