OUTSOURCING POLISHING OF KIRAN CANOPY AT IAF BASES BY DEPUTING MANPOWER AS PER SCOPE OF WORK

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA Phone: +91 80 22321585, Fax +91 80 22315188 Web Site: www.hal-india.com

Tender Ref No. A/OPEN TENDER/ESP/RT/679/1325-83/1/24 Dtd 18.10.2024 Tender Due Date: 07-11-2024

Scope of Supply OUTSOURCING POLISHING OF KIRAN CANOPY AT IAF BASES BY DEPUTING MANPOWER AS PER SCOPE OF WORK.-(OPEN TENDER - TWO BID SYSTEM)

Tenderer / Bidder Details

1 Name of the Tenderer / Bidder M/s.

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore

5 Contact Person & Designation with Mobile No.

6 Telephone No.

9 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN

10 GSTIN No. (Copy to be Submited)

11 PAN No. (Copy to be uploaded)

12 Whether the Bidder is MSE as per MSMED Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Enterpreneur? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Bidders who wants to avail privileges given to MSME vendors, should have UAN. Copy of the Udyog Aadhar certification shall be submitted to consider such privileges to MSMEs.

13 Pl. indicate whether the bidder is blacklisted or delisted. (Bidders who are blacklisted or delisted from any PSU / Govt. Departments will not be eligible to participate for bidding)

14 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

15 Pl. confirm the adress to which PO to be placed in the event of acceptance of your tender after bid evaluation.

16 Bidder shall indicate their GeM (Government e Marketplace) Seller ID.

17 Please upload your Bank details in NEFT/RTGS/ECS format duly authorized by concerned Branch Manager of the Bank.

BANK DETAILS (Copy of cancelled cheque leaf to be Submited) Bank Account No.

Name of the Bank

Type of Account

1. BID QUALIFICATION CRITERIA (BQC)

Sl. No. Instructions Remarks Bidder Compliance

1.1 BID QUALIFYING CRITERIA (ESSENTIAL):

1.1.1 DETAILS OF CONSTITUTION OR LEGAL STATUS OF THE TENDERER: The Bidder should be a Company/Firm/Proprietorship having valid GSTN Registration and PAN in India. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.2 Bidder shall be an Indian Vendor or else their tender will be rejected. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.3 Bidder shall have Mandatorily CLASS III DSC from the authorised agency and got Registered with HAL E-portal to participate in the Open Tender. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.4 The supplier shall furnish a Performance Bank Guarantee as per HAL’s format (Annexure- III ) for 10% of the PO Value excluding GST from a scheduled bank in India and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected. Essential-To Note & Confirm

1.1.5 The Bidder shall sign the legal instruments like Non-Disclosure Agreement (NDA) as per the HAL prescribed format (Refer Annexure - IV) against supply of drawings, process sheets, documents etc Including soft and hard copies by HAL for submission of competative quote in the HAL E-Portal. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.6 Earnest Money Deposit (EMD): The bidder shall be required to deposit earnest money of Rs. 40,000/- (Rupees Forty Thousand only) for Indian Bidders. The EMD shall be submitted in Demand Draft/Banker’s Cheque/Wire Transfer only in favour of Hindustan Aeronautics Limited, payable at Bangalore and enclosed in a cover with tender reference and due date super scribed, and should reach the following address or the requisite amount to be Wire Transferred before Tender Closing date & Time. Deputy General Manager [External Source Department], Hindustan Aeronautics Ltd., Aircraft Division, Bangalore Complex, Bangalore-560017.India Ph : 080-22322243/1519 For Wire transfer, please make use of the following bank details: ACCOUNT NAME: HINDUSTAN AERONAUTICS LIMITED, AIRCRAFT DIVISION ACCOUNT NO: 39187601793 IFSC CODE : SBIN0001114 BANK NAME : STATE BANK OF INDIA, HAL BRANCH However EMD is exempted for PSUs, Other entities in the Govt Sector, MSEs Exempted by Govt Policy and foreign vendors. Vendor has to submit relevant documents MSME, Udyog Aadhaar etc., for claiming exemption. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.7 Experience:

1.1.7a Vendor shall provide performance feedback from any one of their customer with contact details to whom similar Cacpacity of OUTSOURCING OF MANPOWER/SIMILAR KIND OF WORK if any applicable have been supplied in the last 5 years. For this condition, Exemption not applicable for Start ups & MSE vendors. Desirable, If available,kindly upload Documents

1.1.7b HAL reserves the right to verify the information by the vendor. In case the information is found to be false/ incorrect, the offer shall be summarily rejected. Desirable. Kindly provide Genuine information to avoid rejection

1.2 Bidders to Note the following:

1.2.1 The bidder along with the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in the qualifying criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Noted & Confirmed

1.2.2 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). Noted & Confirmed

1.2.3 Submission of BID (Techno Commercial) by any Unregistered Vendor of Aircraft Division, such Vendor will be assessed by the Technical Team during Technical Evaluation stage. Based on the outcome of the assessment report of the Technical Committee Vendor shall be Qualified/approved for opening of Commercial Bid. Noted & Confirmed

2. TECHNICAL COMPLIANCE MATRIX (Vendor Qualification Criteria)

SL NO PRE-REQUISIT CRITERIA MANDATORY / DESIRABLE ACCEPTABLE / NOT ACCEPTABLE REMARKS

1 Supplier must provide Duly signed Omni bus NDA before attending pre Bid Meeting along with Annexure II Technical Bid format. MANDATORY

2 Vendor has to position person within 15 Days up on receiving the intimation from HAL Aircraft Division and Vendor shall complete the Polishing work of 1 canopy Within 04 days on receipt of Canopies/other technical inputs from HAL/IAF whichever is latest. MANDATORY

3.SCOPE OF WORK DESCRIPTION

SL No. SCOPE DESCRIPTION MANDATORY/ DESIRABLE ACCEPTABLE / NOT ACCEPTABLE REMARKS

i COMPLIANCE MATRIX FOR POLISHING OF WINDSCREEN AND CANOPY

1 Tools/Materials required:

1.1 Buffing machine ESSENTIAL

1.2 Ultrasonic Thickness Measuring Instrument ESSENTIAL

2 Consumables Required

2.1 Woollen MOP ESSENTIAL

2.2 Different grades of Micromesh emery (1800, 2400, 3200, 4000, 6000 grit), ESSENTIAL

2.3 Emery Paper (400, 600 grit), ESSENTIAL

2.4 Rubber pads of different sizes, Altupol Special care polish 1, Altupol Special care polish 2 ESSENTIAL

2.5 Cotton Roll , Cloth Roll, Lint Free cloth, Water, Glass marking pencil, brown paper ESSENTIAL

2.6 protex/spraylat ESSENTIAL

3.1 Clean the Canopy or Wind Screen (Transparencies) by using cloth (lint free) soaked with Special care polish 2 ESSENTIAL

3.2 Analyse the depth of the defect (Scratches, Tool Marks or Crazing) and location/zones ESSENTIAL

3.3 Check the vision at frequent intervals against Grid Board or any other sources/images (Refer Note 3) and also check the thickness using Ultrasonic Thickness measuring instrument. ESSENTIAL

3.4 In case of deep scratches or tool mark or crazing’s use micromesh emery with Rubber pads soaked in water progressively from lower grit to higher grit like 2400, 3200, 3600, 4000, 6000 etc.) However , the starting grit to be decided based on the depth of defect ESSENTIAL

3.5 After all the defects are removed (Scratches / tool marks/crazing’s) carryout Final Polishing with Special care Polish 1 and buffing machine and then clean the surface using Special care Polish 2 and lint free cloth. ESSENTIAL

4.1 Extreme care shall be exercised at all times when handling acrylic transparencies to avoid scratches, contact with harmful materials or stressing due to flexing ESSENTIAL

4.2 Only approved materials for cleaning, polishing and protection of transparencies ESSENTIAL

4.3 Organic material cause crazing of acrylic with consequent reduction of strength and rejection of components. For example, the following materials and their vapours shall not be allowed to come in contact with transparencies. All paints, Trichloroethylene, All thinners Petrol, Acids, Paint removers Ester based liquids, Cleaners & primers Hydraulic fluids. ESSENTIAL

5.1 Transparencies shall be kept covered with thick brown paper, protex/spraylat, as specified in the process after manufacturing and adhesive tape throughout the manufacturing cycle. ESSENTIAL

5.2 The transparencies shall be kept protected with the standard protection/cover during storage and assembly. The protection shall be removed by peeling by hand only and the transparencies shall be cleaned/polished prior to preparation for test flights of aircraft ESSENTIAL

6 Delivery shedule

a). Vendor has to position person within 15 Days up on receiving the intimation from HAL Aircraft Division and Vendor shall complete the Polishing work of 1 canopy Within 04 days on receipt of Canopies/other technical inputs from HAL/IAF whichever is latest. b). Vendor has to submit the Work completion report / work done report co ordinated by Concerned Officer of the base and HAL QC/HAL authorised person. or Q-423 Form from IAF by HAL duly certified / Co ordinated by DGM(CS) for releasing the Payement. c). Min 3 to 4 Canopy will be offered to Vendor for polishing at a time. FOR COMPLIANCE

7 Vendor Responsibility

7.1 a) Shall carry out all the process activities strictly as per the documents supplied by HAL. b) All documents, standards (if any) supplied by HAL, shall be returned to HAL after the completion of the order. c) Shall co-ordinate effectively with HAL during inspection, testing (like test specimen) and acceptance. d) Shall procure all consumables mentioned in Scope of work (SOW) and Non-Project materials viz., emery sheets, cotton waste, masking tapes etc. e) Shall hand over the redundant items to IAF. f) Order will be on based of 2-bid system i.e.. Technical and Commercial. Before bidding, vendor must have to visit the HAL facilities to have know-how of the complete polishing process and tools and techniques involved. MANDATORY

7.2 The Vendor quote shall include all the incidental expenses such as Transporation/Boarding/Lodging Charges of the Man Power deputed for the proposed work. No additional Cost/Charges will be paid or considered by HAL after receipt of Quotes. MANDATORY

7.3 The entire activities are to be carried out are as per the instruction of HAL Concerned Officers MANDATORY

7.4 Sufficient manpower shall be engaged by the vendor for the activities. MANDATORY

7.5 Effective supervision shall be ensured by the vendor with qualified supervisor during executing Canopy Polishing activities. MANDATORY

7.6 Separate logbook to be maintained by the vendor to record all the details of operations/ activities carried out on each day. MANDATORY

7.7 The drawings shall be the property of HAL and shall not be used for any other purpose other than the purpose intended for without the written permission of HAL. MANDATORY

7.8 Vendor should pay minimum wages for respective category and vendor shall remit all the statutory payments like ESI & PF for personnel engaged by him. In case of non-applicability of ESI on his employees, the vendor should make an alternative insurance coverage for medical injuries / death of his employees. HAL will not be liable for any payments to the employees engaged by the vendor in this regard. MANDATORY

7.9 If required as per the stipulation under the contract labour (Regulation Act) Act, 1970, the vendor shall obtain and furnish valid registration certificate/ License issued by the Assistant Labour Commission-Central within 30 days of issue of Acceptance letter. MANDATORY

7.10 All disputes and differences arising out of or in connection with any matter under the contract including arbitration shall be tried by Courts situated in Bangalore only. MANDATORY

7.11 The Contractor shall employ labour, in sufficient number to maintain the required rate of progress and of equality to ensure workmanship of the degree required by the specification and to the satisfaction of the OIC/ EIC. The Contractor shall remain liable for the payment of all wages or other money to his work people or employees under the Minimum Wages Act, 1948,Payment of Wages Act, 1936, Employer Liability Act, 1933, Workmen’s Compensation Act, 1923, or any other Act or enactment relating there to and rules framed there under from time to time. The Contractor shall engage labour only on and during the hours of working day unless he obtains the prior written approval of the Engineer to do otherwise. If such approval is given no liability in respect of any excess cost arising there from shall be incurred by the Management. MANDATORY

7.12 Safety: The Persons deputed for carrying out the Service under this Contract shall follow Safety Instruction provided by the User / HAL Safety Department. The successful TENDERER (Contractor) must comply all statutory requirements pertaining to the state, or any Government agencies or authorities. The Contractor shall be solely responsible for any Injury or loss of life to their Employees during the execution of the work under this Contract. HAL shall have no liability what so ever in this regard for any reason, the Contractor is liable for any accident inside at Airbases during the Contract period. Further, HAL shall not be responsible for any claim made by the Contractor’s workers or Government agencies/authorities and the Contractor shall keep HAL indemnified from and against any and all items in this regard. During the execution of this contract, damages if any is caused to HAL / IAF properties due to negligence of the Contractor Employees, the extend of damage shall be estimated after a survey by HAL/IAF and an equal amount shall be deducted from their outstanding bills. MANDATORY

8.1 Final acceptance of the polished canopy will be done by HAL inspectors/HAL authorized personnel. MANDATORY

8.2 Inspection document HAL / USN / HJT-16 MK 1/48 shall be followed in Air force Bases. MANDATORY

9 PAYEMENT TERMS

9.1 Payement will be made upon submitting the invoice by Vendor along with work done report coordinated by Concerned Officer of the base and HAL QC/HAL authorised person after completion of said Job. MANDATORY

9.2 If the polished Canopy is not acceptable, payment shall not be made. In case of difference of openion emerges, it may be settled by mutual discussion/Negotiations. MANDATORY

10.1 Submission of tendered quotation should be in Two Bid system: FOR INFORMATION

11 UNDERSTANDING OF REQUIREMENT

11.1 Must understand all technical requirements, ensure availability of all the data, drawings & models needed for fabrication and certification and answer with "YES" for this point which states that the vendor has all technical details,requirements are understood and would complete the project in time once awarded. MANDATORY

11.2 Pre-Bid meeting will be arranged from 25.10.2024 to 30.10.2024 to discuss any Technical Clarification noticed by the Vendor for better understanding for submission of Competative Quote. upon prior request of the Bidder which can be scheduled before due date of submission of Technical Bid.(Only after submission of Omni bus NDA and Technical Compliance Matrix (Annx ii). Models/Drawings/HAL standards and process for submission of competative quote will be shared only on Bidder confirmation duly signed with authorised seal of the company mandatorily complying to Technical Compliance matrix condition No.1 of Annexure II. FOR INFORMATION

12 NON DISCLOSURE AGREEMENT:

12.1 The vendor should maintain utmost confidentiality on the information furnished to him for carrying out the tasks. The information cannot be transmitted / divulged / communicated with other parties without prior permission from competent authorities from HAL. The vendor has to execute an agreement accordingly. MANDATORY

13 PROPRIETARY:

13.1 The data / designs / intermediate tools generated during the execution of the contract will be the exclusive property of M/S. HINDUSTAN AERONAUTICS LIMITED, AIRCRAFT DIVISION, BANGALORE-560037, INDIA. FOR INFORMATION

13.2 The vendor should hand over all generated documents and allied details like templates / fixtures / lofts / special cutting tools developed if any to Aircraft Division, HAL at the time of jig handing over. MANDATORY

14 DOCUMENTATION

14.1 All the documents prepared by vendor for the project should only be in “ENGLISH”. FOR INFORMATION

14.2 All dimensions measured (both intermediate & final) on detail tools and assemblies including snags, reworks etc are to be documented & submitted in original with necessary endorsements of Aircraft Division, HAL Quality assurance department. FOR INFORMATION

15.1 The vendor should follow IS standards or equivalent for all the tooling elements. FOR INFORMATION

15.2 Prior permission will have to be obtained from HAL for using alternatives. FOR INFORMATION

16 GENERAL SCOPES

16.1 Necessary Police verification needs to be obtained by the contractor for their personnel well before their deputation to HAL. The same needs to be made available to our security department for issuing necessary daily or monthly passes. At all times the contractor will be liable to maintain utmost discipline and will be held responsible for any kind of mis-conduct by any of the professional. MANDATORY

16.2 Personnel engaged by the vendor shall comply with all safety regulations. The vendor will be responsible to compensate the personnel in the event of any accident. MANDATORY

16.3 HAL shall not be under any obligation for providing employment to any personnel of the contractor after expiry of the Purchase Order. HAL does not recognize any employee-employers’ relationship with any of the workers of the contractor engaged in HAL. MANDATORY

16.4 The personnel of the Contractor shall not be the employees of HAL and they shall not claim from HAL, any salary or allowances, compensation, damages or anything arising out of their deployment/ duty under this Contract. The Contractor shall make them known about this position in writing before deployment under this contract. MANDATORY

16.5 The Purchase Order is terminable without any compensation to the contractor for the breach of contract for any of the terms and conditions herein contained or otherwise stipulated in the tender documents/ agreement. MANDATORY

17.1 The items supplied as per the above RFQ, by taking the appropriate safety standards in to consideration to prevent any damage to the personnel / Equipment at the time of delivery or installation inside the Aircraft division. FOR INFORMATION

17.2 The supplier will solely be responsible for any losses that may incur during the transit or installation of Tools inside the HAL premises till final acceptance by HAL. FOR INFORMATION

17.3 The information furnished above is only to enable the vendor to arrive at the work content and realize the technicalities. FOR INFORMATION

17.4 The supplier is solely responsible for obtaining the necessary licenses and permits if any, to under take the above task including clearance, Transit of components during supply, installation, warranty periods. Supplier will also be responsible for getting police verification certificates for their personnel to come and work inside Aircraft Division, HAL premises during installation, commissioning and re-referencing. FOR INFORMATION

17.5 The vendor has to bear all the expenditure for execution of this order including material transportation, payment of necessary taxes and levies while bringing / taking the equipment, positioning the personnel at HAL Aircraft Division/any other location in the country for erection / repair / rework, obtaining necessary clearances / permissions from concerned agencies, losses / damages / claims during the period of execution and warranty FOR INFORMATION

The blank box highlighted in yellow colour shall be filled by the Vendor and uploaded the dully filled format with authorised seal and Signatory along with commercial quote Bid of the above E-Tender mandatorily.

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

BID SHOULD BE SUBMITTED THROUGH E-PROCUREMENT (TWO BID SYSTEM)

HINDUSTAN AERONAUTICS LTD.,

AIRCRAFT DIVISION

COMMERCIAL QUOTE FORMAT

TELEPHONE: 080 - 22322243/22321519 HAL GSTIN : 29AAACH3641R1Z3

NATURE OF WORK: OUTSOURCING POLISHING OF KIRAN CANOPY AT IAF BASES BY DEPUTING MANPOWER AS PER SCOPE OF WORK. (OPEN TENDER -Two Bid System)

TENDER REFERENCE NO: A/OPEN TENDER/ESP/RT/679/1325-83/1/24 Dtd 18.10.2024 Tender Due Date: 07-11-2024

VENDOR NAME : VENDOR ADDRESS :

VENDOR QUOTE REF: QUOTATION DATE:

VENDOR GSTIN: UDYAM REGISTRATION NO:

TYPE OF ENTERPRISE MEDIUM/ MICRO/SMALL WOMEN ENTER PRISES (YES/NO)

OWNER OF THE ENTERPRENEUR BELONGS TO SC /ST OR OTHERS GEM SELLER ID

TReDS REGISTRATION NO: SAC NO FOR SERVICE RENDERED

CONTACT PERSON & PHONE NO: E-MAIL ID

Sl Nos. Part No Description Raw Material Size & Specification HSN NO Operation Nos Canopy Cost provided by IAF for Polishing Work. Qty Vendor Quote Total Cost

Cost per Canopy (Approx) Unit Price

1 150-30015B,PS111681C_1 CANOPY STRUCTURE ASSY AS PER DRAWINGS 20 ,25 ,30 ,35 13,53,812.92/- 39 0

Total Taxable Value (A) 0

Add : Statutory Taxes & Duties (i.e., GST wherever as Applicable)

CGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( B ) 0.00% 0

SGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( C ) 0.00% 0

IGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( D ) 0.00% 0

GRAND TOTAL - ( Sum of A+B+C+D) 0

Validity of Quotes

Delivery Lead Time

Terms and Conditions Annexure-I, Scope of Work & Commercial bid notes (Acceptable / Not acceptable)

Your Quote is Subject to the following Terms & Conditions: Note:01. a) Tools/Materials required: Buffing machine, Ultrasonic Thickness Measuring Instrument. b) Consumables Required: Woollen MOP, Different grades of Micromesh emery (1800, 2400, 3200, 4000, 6000 grit) , Emery Paper (400, 600 grit), Rubber pads of different sizes, Altupol Special care polish 1, Altupol Special care polish 2 Cotton Roll, Cloth Roll, Lint Free cloth, Water, Glass marking pencil, thick brown paper, spraylat/protex cotton wool, terrycloth, liquid cleaner further specifications of consumables will be shared during pre-bid meeting. Note 02: Refer Annexure-1 in Scope of Work for detailed procedure on Scratch removal and Polishing. Note 03: Inspection document HAL / USN / HJT-16 MK 1/48 shall be followed in Air force Bases.

a) The price quoted is F.O.R, HAL, Aircraft Division, B'lore as per below conditions. i) The vendor scope involves POLISHING OF KIRAN CANOPIES as per Conditions of Scope of Work in the Airforce Bases deplyoing required man power. ii) Airforce Base wise projected requirement is as below. Actual Figure may vary depending on the arisings of Canopy. a). Tambaram Air Base,Chennai - 5 canopies/ Year. b). Hakimpet Air Base, Hyderabad - 4 Canopies / Year. c). Bakshi ka Talab, Uttar Pradesh -4 Canopies /Year. iii) Vendor has to position person within 15 Days up on receiving the intimation from HAL Aircraft Division and Vendor shall complete the Polishing work of 1 canopy Within 04 days on receipt of Canopies/other technical inputs from HAL/IAF whichever is latest.

b) Earnest Money Deposit (EMD): The Indian bidders shall be required to deposit earnest money of Rs. 40,000/- (Rupees Forty Thousand only). The EMD shall be submitted in Demand Draft/Banker’s Cheque/Wire Transfer only in favour of Hindustan Aeronautics Limited, payable at Bangalore and enclosed in a cover with tender reference and due date super scribed, and should reach the following address or the requisite amount to be Wire Transferred before Tender Closing date & Time. Deputy General Manager [External Source Department], Hindustan Aeronautics Ltd., Aircraft Division, Bangalore Complex, Bangalore-560017.India Ph : 080-22322243/1519 For Wire transfer, please make use of the following bank details: ACCOUNT NAME: HINDUSTAN AERONAUTICS LIMITED, AIRCRAFT DIVISION ACCOUNT NO: 39187601793 IFSC CODE : SBIN0001114 BANK NAME : STATE BANK OF INDIA, HAL BRANCH, However EMD is exempted for PSUs, Other entries in the Govt Sector, MSEs Exempted by Govt Policy and foreign vendors. Vendor has to submit relevant documents like MSME, Udyog Aadhaar etc., for claiming exemption.

c) The Statutory taxes as applicable (i.e,G S T) at the time of delivery to be indicated Explicitly in percentage as provision given in the above commercial quote format coloured with Yellow. In case if the Vendor has not indicated the Tax line structure in % or left blank or not given any qualification for applicability of taxes as provision given in the additional notes below, such quotes shall be considered as "Inclusive of all Taxes and Duties".

d) The RFQ quantity Items indicated is tentative, which may Increase/Decrease from time to time based on our Kiran RMS Programme The Vendor shall submit the competitive offer considering the 3 Years anticipated requirement in addition to the above RFQ Quantity. The quotes of the Vendor shall be firm and fixed valid for 3 years period.

e) Identical Prices: In case Two or more bidder quotes the same price HAL reserves the right to seek revised offer from the same bidders and placing the order on the revised L1 offer. In case if the same situation prevails again then HAL reserve the right to place order on any one of them. When counter terms and conditions have been offered by a bidder HAL shall not be deemed to be governed by such terms and condition unless specific written acceptance there of has been given by HAL.

f) The offer is valid unless otherwise specified in the quote should remain valid for our acceptance for a minimum of 120 Days from the closing date of Tender.

g) Post Tender Correction: If the bidder request for any post Tender correction after opening of the Tender, such Tender is liable for Rejection or Disqualification.

h) Payment Terms: a) 100 % Payment will be made up on submitting the invoice by vendor along with work done report coordinated by Concerned Officer of the Base and HAL QC / HAL authorised person after completion of the said Job.. b) If the polished Canopy is not acceptable, payment shall not be made. In case of difference of openion emerges, it may be settled by mutual discussion/Negotiations. c) To facilitate the Vendor's Payment, it is requested to furnish the required bank details to make payments through RTGS.

i) The Vendor quote shall include all the incidental expenses such as Transporation/Boarding/Lodging Charges of the Man Power deputed for the proposed work. No additional Cost/Charges will be paid or considered by HAL after receipt of Quotes.

j) Vendor can enter "0" Values for partial Regrets for Line Wise Items, since the cells accept only "numerical values" and In case if they want to regret the whole Tender, "Regret" can be qualified in the additional notes as provision given below.

k) Delivery Lead Time: a). Vendor has to position person within 15 Days up on receiving the intimation from HAL Aircraft Division and Vendor shall complete the Polishing work of 1 canopy Within 04 days on receipt of Canopies/other technical inputs from HAL/IAF whichever is latest. b). Vendor has to submit the Work completion report / work done report co ordinated by Concerned Officer of the base and HAL QC/HAL authorised person. or Q-423 Form from IAF by HAL duly certified / Co ordinated by DGM(CS) for releasing the Payement. c). Min 3 to 4 Canopy will be offered to Vendor for polishing at a time.

l) The maximum permissible rejection allowance will be 5 % or 1 No if the RFQ/Order Quantity is less than 20 Nos against each item. In case if the rejection allowance exceeds the requisite allowance permitted, HAL Aircraft Division has the right to recover the cost of raw material as indicated in the above commercial quote format from the subcontractor . All rejected materials should be returned to Concerned Bases of IAF by the subcontractor on F.O.R basis.

m) On completion of Work, vendor has to give intimation to the HAL Quality & Customer Services department, to depute the inspector for inspection of the canopies.

n) The Vendor has to Upload the duly filled and authorised signed copy of TECHNICAL COMPLIANCE MATRIX CUM SCOPE OF WORK (ANNEXURE-II) along with commercial Quote Bid of the above E-Tender Mandatorily for Evaluation of offer Technically by TEC. The blank box highlighted in yellow colour of the Scope of work Compliance Matrix - Annexure II shall be filled by the Vendor. Any Vendor quote technically Dis-Qualified by TEC such Commercial Bid quote will not be opened.

o) Pre-Bid meeting: Pre-Bid meeting will be arranged from 25.10.2024 to 30.10.2024 to discuss any Technical Clarification noticed by the Vendor for better understanding for submission of Competative Quote. upon prior request of the Bidder which can be scheduled before due date of submission of Technical Bid.(Only after submission of Omni bus NDA and Technical Compliance Matrix (Annx ii). Models/Drawings/HAL standards and process for submission of competative quote will be shared only on Bidder confirmation duly signed with authorised seal of the company mandatorily complying to Technical Compliance matrix condition No.1 of Annexure II. To that extent Vendor shall sign the NDA as per HAL prescribed format which uploaded in the Tender documents of the e-procurement portal (Refer Annexure IV). The Vendor has to give prior confirmation by E-mail for attending the Pre-Bid meeting with furnishing the Representative names and Government ID proof for attending the Pre-Bid Meeting putting request to DGM (ES) to email id ([email protected]) & contact No: 080-22322243/1519.

p) HAL reserves the right to place Repeat Order up to 100% of the value & quantity of the original order for any additional quantity requirement after placement of the original order (or) within 12 months from the date of completion of the original order.

q) The other general terms and conditions will be indicated in Annexure-I. The Vendor should submit the Commercial Quote taking in to consideration of all the Annexures and Scope of Work as as referred in the RFQ

r) In case you are not submitting an offer against this enquiry, the drawings & other documents enclosed shall be returned positively.

s) Supplier (Bidder) should have Security Clearance issued by concerned Police Authorities and should have clear Police Verification Report (PVR) at all times in their possession to be issued to the Purchaser (Vendee) on specific demand.

t) Confidentiality: For the purpose of this Tender/Contract/Agreement ,The Bidder/Contractor/Supplier shall not store, copy or disclose HAL's data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also Bidder/Contractor/Supplier agrees to use HAL's data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or Third party and shall safeguard the provided data including from Cyber security risks etc. Bidder/Contractor/Supplier should promptly return within 90 Days HAL's data in original media and should not keep HAL's data, upon expiry of Tender/Contract/Agreement or early termination of Contract /Agreement and certify that HAL's data has been deleted permanently. Non- Adherence to this confidentiality clause by The Bidder/Contractor/Supplier shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/ Agreement.

u) Deviation Statement: Company will appreciate submission of offer based on the terms and conditions in the "RFQ" & “Scope of Service”, etc. to avoid wastage of time and money in seeking clarifications on technical / commercial aspect of the offer. Any deviation in reference to Commercial Terms & Conditions and its justifications must be submitted in the Deviation Statement format as per Annexure - V of RFQ Document only.

v) Bidders are advised, in their own interest, to ensure that their bids are submitted well before the "Due Date & Time of Bid-Submission" of the Tender as HAL's "e-Procurement System" at https://eproc.hal-india.co.in will not allow submission of bids once the closing date and time of the Tender (i.e., Due Date & Time of Bid-Submission) is reached. HAL shall not be responsible, if bidder is not able to submit the bid on account of failure in network / internet connect. Quotation sent by any other modes like e-mail/Fax/Courier/Post/ Hand drop will be not be considered for evaluation. For general correspondence kindly mail to [email protected]

w) Performance Bank Gaurantee: Performance Bank Guarantee: The supplier shall furnish a Performance Bank Guarantee as per HAL’s format (Annexure- III ) for 10% of the PO Value excluding GST from a scheduled bank in India and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected.

x) Risk Purchase: In case the supplier fails to execute the order in time either in terms of quality and quantity, HAL reserves the right to procure from elsewhere at the risk and the cost of the supplier and any extra expenditure incurred due to this purchase is payable by the supplier. In case the order is not executed to the entire satisfaction of HAL the Performance Bank Guarantee shall be forfeited. Besides intimation of risk purchase action.

y) Register on TReDS Platform: “HAL is registered on TReDS Platform (Trade Receivables Discounting Systems), as being promoted by Government of India directive. It is suggested that all the MSMS vendors to take note of the same and consider for registering on any TReDS platform and avail the platform services which is being made available as per the Government Initiative.

HAL has not appointed any agent in India or outside India for procurement of any items and deals directly with Vendors. In case any individual or firm approaches you posing themselves as an authorized agent of HAL. It is requested that you should not entertain such claim and in addition inform immediately to CM (External Source Department) Aircraft Division, HAL, Bangalore" .

To be filled by the vendor wherever as applicable.

Additional Notes if any: