Rate Contract for the supply of spares to Switch Rail Grinding Machine for the year 2025-26 & 2026-27

Bulk purchase will be made only from OEM i.e. M/s LORAM-USA or their authorized representative with Authorization Letter. Authorized dealers shall attach Authorization letter along with the offer.

Have you furnished authorization/dealership certificate issued by OEM as specific authorization? (if manufacturer is not quoting directly)

Have you furnished a performance statement?

Have you submitted a Bid security declaration as per Tender conditions?

Have you furnished the statement of Equipment & Quality Control

Have you read instructions to tenderers, General Tender conditions, Terms and conditions of Rate contract IRS conditions of contract attached with the tender?

Have you furnished the clause-wise compliance on technical specifications?

Have you kept your offer valid for 120 days

Have you indicated the complete name and address of the agents and details of the services to be rendered by the agents?

Have you furnished the statement of Deviations? (preferably 'NIL')

Have you submitted relevant/ valid documents as per Eligibility Criteria?

I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract and [or] special and [or] other conditions specified/attached with the tender.

I/We agree to accept General Tender Conditions available at SOUTH CENTRAL RAILWAY STORES DOCUMENTS LINK.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The public procurement policy (make in india) order-2017, revised date 16-092017., issued by department of Industrial promotion and policy, Ministry of commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020 will not be applicable in this case since the procurement of spare parts is being purchased on nomination basis from OEM as no competitive tender is invited in this case. (Authority: Railway Board Lr. No. 2020/RS(L)/779/1, dt: 24.11.2020)

Offer should be valid for 120 days

For GST conditions, tenderers are requested to refer the General Conditions / Instructions to tenderers

a.) Firms are advised to supply the material duly embossing/engraving or stenciling with permanent marker the name of manufacturer/supplier and year of manufacture at a place which is preferably visible and shall not get worn out during service. b.) If none of the above is possible the same to be marked on packing.

Tender not accompanied with Bid Security declaration will not be evaluated.

Submission of EMD is mandatory. Exemption and other details will be as per Para 13 of Instructions to Tenderers for e-tender attached with this tender. Firm's seeking exemption from from deposition of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim along with Offer, failing which the Offer will be summarily rejected. (NB:- In two packet bidding system, such documents must be uploaded at the time of techno commercial bid.)

It will be responsibility of suppliers to upload clear/visible documents in support of their claim and no back reference will be made for submission of such documents

The firm shall attach all the relevant documents as proof of their eligibility while submitting their offer. The offer will be evaluated based on the documents uploaded by the firm in this tender. Firms to note that physical documents will not be accepted after opening the tender. Any document submitted after opening the tender will not be considered while evaluating the firms offer

In case of any contradiction or conflict between special tender conditions to that of General tender conditions and / or and instructions to tenderers, the special tender conditions will prevail.

Security Deposit (SD)/Performance Security for Stores Contracts will be applicable. Please, refer Para 14 of Instructions to Tenderers for e- tenders for exemptions and other details.

Offers received in major deviation to the tendered delivery schedule may be liable to be ignored.

It is clarified that the bidders offering imported products will fall under the category of Non-local suppliers. They can't claim themselves as Class-I local suppliers/Class-II local suppliers by claiming the services such as transportation, insurance, installation, commissioning, training and after sales service support like AMC/CMC etc. as local value addition". Authority Office Memorandum dt.04.03.2021 of DPIIT circulated vide Railway Board Letter No.2020/RS(G)/779/2- Part-1 dt.17.05.2021.

Benefits available under PPP for MSME will not be extended to agent/ dealer.