E-TENDER FOR THE SUPPLY OF MISCELLANEOUS & PRINTING STATIONARY ITEMS UNDER MATHURA RETAIL TERRITORY

BHARAT PETROLEUM CORPORATION

E-TENDER FOR THE SUPPLY OF MISCELLANOUS & PRINTING

STATIONERY ITEMS UNDER MATHURA TERRITORY OFFICE

1.0 Schedule for invitation of Bids:

a) Name of the Purchaser:

Bharat Petroleum Corporation Limited under Territory Manager Mathura

Email ID: [email protected]

[email protected]

b) Date of Issue of Tender: 20.06.2022

c) Address at which bid has to be submitted: On Line

d) Last date of receipt of tender: On or before 29.06.2022 up to 11:00 Hrs

e) Date till which the tender is valid: One year from the date of LOI issuance.

f) Tentative date for the implementation of tender: 15.07.2022

Note: Purchaser shall not be responsible for non-receipt/non-delivery of the bid.

Contact Person: Pramod Kumar Mob:

2.0 General Conditions:

 This is E-tender

 Tenderers shall submit price bids only through e-bidding. And no physical documents

with respect to price bid should be submitted. In case tenderer submits physical

documents for price bid, such documents will not be considered. All tender filling

should be done online only through BPCL e-procurement website

https://bpcltenders.eproc.in.

 The tenderer is required to submit the bid online by due date and time i.e. 29.06.2022

 The tenderer should study all the tender documents like GCC (General Conditions of

Contract), GPC and Scope of Work carefully and understand all the Specifications of

the items to be supplied before quoting. If there are any doubts, he should obtain

clarifications from authorized person, but this shall not be justification for late

submission or extension of opening date/time of the tenders.

 The bid shall be valid and open for acceptance of the Competent Authority of BPCL for

a period of 90 days from the date of opening of the tenders and no request for any

variation in quoted rates and/withdrawal of tender on any ground by successful bidder

shall be entertained.

 In complete/Conditional tender quotations or those received late and/not conforming

to the terms and conditions, the tender documents will be rejected.

 The Company reserves the right to reject any or every tender without assigning any

reason whatsoever and/or to negotiate with the tenderer (s) in the Company

considers suitable.

 Tender received after the closing date and time will be summarily rejected.

 Evaluation of the Price Bid: Price bids shall be opened & considered for evaluation to

identify the lowest bidder on Cumulative basis (i.e. considering Total cost of all the

line items mentioned above for entire year including applicable GST as on date). Job

shall be awarded to the tenderers on L1 basis.

 Preferable GST applicable for all the products to be supplied is given in the scope of

work document. If any feels that GST applicable to that particular product is different

from the mentioned one, Bidder can enter the actual GST rate for that product. Once

bidder submitted the bid and in case declares as L1 bidder, Changing of the GST rate

is not allowed at any condition.

 BPCL reserves the right to negotiate with tenderers and counter offer a rate if

required. Tenderers may have to come the concerned office of the Corporation for

negotiations/ clarifications if required at their own cost, in respect of their quotations

without any commitment from the corporation.

 Payment terms: The bill towards actual supplies shall be submitted after the delivery

of items along with the all necessary documents like Gate pass, challan, receipts etc.

The payment shall be made within 15 days of submission of invoice. Income tax and

any other taxes applicable to be deducted at source will be deducted from the

invoices as per the norms.

EMD & SD CLAUSE

 Vendors who are registered with BPCL are exempted from EMD clause subject to

submission of "Certificate of Registration" before opening of tender.

 BPCL Non-Registered parties are not at all allowed to participate in the tender.

 The successful tenderer will have to submit security deposit as applicable (i.e. to 5 %

of the total tender value of the work, subject to minimum of Rs 5000/- & maximum of

Rs 100000/-) in favour of "Bharat Petroleum Corporation Limited”, by way of Demand

Draft, payable at Mathura for the contract work as demanded above.

EXECUTION OF AGREEMENT

 The successful tenderer had to show all the original documents submitted during

online bidding to the company authorize representative.

 The successful tenderer shall within one week of the Company’s communication to

him of the acceptance of his tender, execute a formal Agreement with the Company,

on the Company’s format.

3.0 General terms and Conditions of the contract:

All the GCC & GPC would be as per the Standard GCC & GPC documents attached with the

Tender document and needs to be followed in all cases.

4.0 Scope of Work and Terms & Conditions:

E-tender for Annual rate contract for below mentioned Miscellaneous & Printing Stationary

items under Mathura territory office:

S. No Product Description

1 Writing Note Pad

2 Office Register (160 Pages)

3 Office Register (144 Pages)

4 14" X 10" Laminated Envelope

5 12" X 10" Laminated Envelope

6 11" X 5" Laminated Envelope

7 10" X 4.5" White Envelope

8 Desktop Calculator(120 D)

9 Stapler HD 10D (Small)

10 Stapler HP 45 (Large)

11 Camlin Gum Bottle (300ml)

12 Special cobra file

13 Laminated Box Files

14 A4 Size paper

15 Carbon Paper

16 Poly Rubber Bands

19 A4 Letter Head

20 Daily Sales Record Register

21 Complaint and Suggestion book

22 Density Register

23 Sample Tag (Large)

24 Sample Tag (Small)

25 COCO SAP Daily input format Register

26 COCO DSM MPD Book

27 COCO MPD Testing Book

28 COCO Own use Book

29 COCO Customer Q & Q Certificate book

Detailed Specifications & required quantities for above mentioned 29 Stationary items is

given in the separate scope of work document.

Terms and Conditions:

1. The rates to be quoted by bidders should be inclusive of all taxes/duties such as GST as

applicable and other packing, loading & unloading, transportation cost etc. The Contract

period for the aforesaid job shall be of one year which is further extendable by one more year

on the same rates and Terms & conditions on mutual consent basis from both the ends

2. All the items has to be supplied to the respective locations within 7 days from the issue of

3. Sample for all the items mentioned in the scope of work are available at the below

mentioned address:

BPCL Mathura Installation, D-1,

UPSIDC-Industrial Area Site 'B',

District-Mathura, UP, Pin Code:

The same can be seen by any participating bidder at the above mentioned location between

9am to 5pm till one day before the tender due date.