Integrated Propulsion Kit for upgraded Passenger Locomotive

Special Eligibility Criteria

1. 1

   Technical Capacity for Propulsion Only electric locomotive manufacturers either for Indian Railways or world-over will be considered for placement of order who are having design and manufacturing capability with own IPR for IGBT based three-phase propulsion system and have supplied minimum 50 Electric locomotives of capacity 4000 HP or more with own designed IGBT propulsion system in past 7 years preceding to the bid due date. Out of 50 electric locomotives minimum 10 locomotives should be of capacity 6000 HP or more. OR Those firm who have designed, manufactured and supplied IGBT based three phase propulsion system of Electric Locomotive of capacity 4000 HP or more with own IPR for design, supply and manufacture of propulsion system. The firm should also have supplied such IGBT based propulsion system of total cumulative horsepower of 3,00,000 or more in past 7 years preceding the bid due date. Note: Propulsion system means Traction Converter, Auxiliary Converter and Vehicle Control Unit.

   Document requiredConfirmation required
2. 2

   Technical capacity for Mechanical System (bogies with complete gear arrangement and suspension system). Bidder shall have designed bogies (CO- CO/BO-BO) of locomotives of 4000 horse power or higher with operating speed of 160 kmph or more for passenger locomotive. The Bidder shall have designed Mechanical System (bogies with complete gear arrangement and suspension system) for at least two different clients or of at least two different designs such that at least 10 locomotives of each client or each design should have completed successful revenue operation of not less than 3 years. OR The bidder may propose one Key Specialist sub-contractors, who shall have designed bogies with complete gear arrangement and suspension system (COCO and/or BO-BO) of locomotives of 4000 horsepower or higher with operating speed of 160 kmph or more for passenger locomotive. The Key Specialist subcontractors shall have designed Mechanical System for at least two different clients or of at least two different designs such that at least 10 locomotives of each client or of each design should have completed successful revenue operation of not less than 3 years. The locomotive having different maximum design speed or different type of bogies shall be considered as having different design. Bidder should submit MOU/Consortium/JV with key specialist sub-contractor for bogie.

   Document requiredConfirmation required
3. 3

   Bidder must fulfill these conditions: 1. An Indian manufacturing company. OR Indian subsidiary/associate company of a foreign manufacturer. 2. Lead Member of the Consortium/Joint Venture or the single entity Bidder as the case may be, (including its Associates) shall have designed an IGBT based Propulsion System of electric locomotives of 4,000 horsepower or more and manufactured and supplied the same. A Bidder who has procured the design from a third party (not being an Associate) shall not be eligible hereunder. In the event that a Bidder has developed its own technology, following the acquisition of technology from a third party it shall certify that the proposed technology is its own property and does not infringe on the intellectual property rights of a third party: Provided, however, that if such technology was acquired from a third party within a period of 10 (ten) years prior to the Bid Due Date, the Bidder shall also furnish a certificate from such third party that it has no intellectual property rights or claims on such technology.

   Document requiredConfirmation required
4. 4

   Bidder must submit certificate / document issued by the user Railway/ customer regarding supply of locomotive / propulsion system along with copy of Purchase Order/ Contract . They shall submit self declaration duly notarized regarding design and manufacturing capability with own IPR. If it is found at any stage that forged documents or false credentials are submitted, penal action such as blacklisting of vendor and forfeiture of EMD shall be done by Indian Railway.

   Document requiredConfirmation required
5. 5

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, the procurement of this item is restricted to "Class-I & Class-II Local Suppliers" only. Therefore, only Class-I & Class-II local supplier shall be eligible to bid and supply, irrespective of the purchase value. It has been further informed that the minimum local content for the local supplier, of the tendered item to be categorized has Class-I & Class-II local supplier shall be 50% & 20% respectively. The vendors who do not qualify to be Class-I & Class-II local suppliers should not quote in the tender as their offer shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I & Class-II local supplier for the tendered item participates in the tender if does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document requiredConfirmation required

Check List

1. 1

   Please ensure that you have filled up the check sheet as per Annexure I (attached with the bid document).
2. 2

   Please ensure that Index table of all the documents submitted for bid is attached.
3. 3

   Please ensure that you have furnished the statement of deviations, if any.
4. 4

   Please ensure that you have submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
5. 5

   Please ensure that you have furnished the details of equipment/quality control.
6. 6

   Please ensure that you have quoted price on the basis of free delivery to destination, indicating the break up.
7. 7

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
8. 8

   Please ensure that you have mentioned name of brand.
9. 9

   Please ensure that you have mentioned MAKE/OEM.
10. 10

    Please ensure that you have quoted as per the tendered Specifications / Drawings.
11. 11

    Please ensure that you have submitted context specific document at designated place of e-offer.
12. 12

    Please ensure that you have attached relevant MSE certificate if you claim for preferential treatment as MSE.
13. 13

    Please ensure that you have submitted requisite Earnest money.
14. 14

    Have you seen the penalty condition pertaining to Long Term Maintenance Agreement (LTMA) at Zonal Railway loco sheds, as attached with the tender document?
15. 15

    Have your noted pre-decided rate of Long Term Maintenance Agreement (LTMA) during quoting of offer?

Commercial-Compliance

1. 1

   There shall be no exemption for any bidder from submission of Performance Security against this tender.

   Confirmation required
2. 2

   EMD is exempted only for firms which are MSEs registered on Udyam Registration Portal, other firms are requested to submit EMD failing which offer will be summarily rejected.
3. 3

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. procurement in reference to Clause No. 1.15.1 of BLW Tender Document Rev. Year 2026 Ver-1 dated 18.03.2026 and its corrigendum (copy attached). If yes, please attach the requisite registration certificate issued by appropriate agency along with the offer. Please note that in absence of the requisite certificate, such benefits may not be extended.

   Document optionalConfirmation required
4. 4

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percent terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others]

   Document optionalConfirmation required
5. 5

   In case you have quoted GST or any other levy, Please confirm whether statutory variation will be applicable for these levies.

   Document optionalConfirmation required
6. 6

   Goods & Services Tax (GST):

   Confirmation required

7. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.

8. 7

   Do you confirm unqualified acceptance of Inspection clause mentioned in tender? Bidders may please note that in case of non acceptance of inspection clause or acceptance with any deviation /rider, the offer is liable to be ignored. [In case it is neither confirmed nor denied, it would be presumed that bidder has accepted this special condition of tender]

   Document optionalConfirmation required
9. 8

   Technical or commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations only. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations.

   Document required
10. 9

    The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

    Document requiredConfirmation required
11. 10

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.
12. 11

    The bidder shall give self-certification for local content in the quoted item at the time of tendering under the relevant para of commercial compliance in NIT/Tender document. However, at the time of execution of the Contract, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice (or certified by statutory auditor/cost auditor of the company, in case of Companies, as mentioned in above para 1.15.3.3 of BLW bid document) after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant certificate to BLW's purchase office in the prescribed proforma attached as Annexure 4.12 of BLW tender document. After verification & confirmation of the local content from the above said certificate, a letter will be issued by the BLW purchase office, in form of the Modification Advice (MA) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-l to Class-II/Non-local or from Class-Il to Non-local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

    Document requiredConfirmation required
13. 12

    WARRANTY: The warranty of the complete system will be as per IRS Conditions of Contract. The Long Term Maintenance Agreement (LTMA) for 35 [Thirty Five] years as per terms and conditions shall be applicable (copy enclosed).

    Confirmation required
14. 13

    Maintenance Period: The Technological Partner shall, for each and every locomotive, perform its Guaranteed Maintenance Obligations upto 35 Years from the date of dispatch of such Locomotive from manufacturing unit i.e., BLW/Varanasi (the Maintenance Period).The Maintenance Obligations of the Technological Partner shall cease upon completion of the Maintenance Period and no Maintenance Fee shall be due and payable thereafter (ref: Document No: BLW/LTMA/04251104).

    Confirmation required
15. 14

    The Technological Partner must ensure fleet maintenance meets the Key Performance Indicators as defined in Article-6. Damages for shortfall, if any, will be calculated and recovered on quarterly basis as per Article-6 of LTMA vide Document No: BLW/LTMA/04251104.

    Confirmation required
16. 15

    The bidders/tenderers have to quote the rates for Capital cost of tendered item i.e. supply and commissioning of Integrated Propulsion/Locomotive Kit. During the maintenance period, the Contractor shall be paid for its Maintenance obligations i.e. the Quarterly Maintenance Fee per Locomotive, due and payable, for each Service Year of such Locomotive till Completion of Maintenance period, shall be as per Long Term Maintenance agreement (LTMA) (copy enclosed).

    Confirmation required
17. 16

    Conditions for Long Term Annual Maintenance- A contract will be concluded by Zonal Railway where the locomotives installed with Integrated Locomotive Kit will be homed. Execution of contract for maintenance of the equipment will be monitored by concerned Zonal Railway Authority. Rate of maintenance is already mentioned in attached LTMA document of this tender.

    Confirmation required
18. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: 180 days. No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Do you agree to supply the tendered stores at the rate quoted by you in accordance with the tender conditions, Special tender conditions [if any] and IRS Conditions of contract.

3. 3

   (+) 30% option clause is applicable for this tender. Offer of tenderer not agreeing to his clause will be summarily rejected.