Supply of Standard Parts

Name of the Vendor/ Firm:

Quotation Ref. No.:

BIDDERS TO ENSURE NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANY WHERE IN THE TECHNICAL BID EVEN IN THE FORM OF PDF OR ELSE THE OFFER WILL GET SUMMARILY REJECTED.

PART I (Price Bid)

ENCLOSURE TO TENDER NO. RC/IMM/8422SPT/412/1

Vendor's Name

Address

GSTIN

Tel &Fax

Email-id

PRICE FORMAT

Pl indicate the currency

Note: Pl attach datasheets for the alternate part nos, if quoted other than the part no indicated in the Price Bid.

Applicable Taxes for Indian Vendors(pl indiacte)

Additional Information if any may be indicated in the below Tables

ROTATY WING RESEARCH & DESIGN CENTRE HINDUSTAN AERONAUTICS LIMITED POST BOX NO.1783 BANGALORE - 560 017. INDIA

Tender Reference:

Description of Work : Supply of STANDARD PARTS - 209 items

Name of the Vendor/ Firm:

Quotation Ref. No.:

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID FORMAT (XLS FILE).

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

PART-A

In line with Public Procurement (Preference to Make in India), Order 2017 & its various amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the following terms & conditions: 1. The subject item falls under divisible category 2. The offers sought only from Class-l & Class-Il Local suppliers, Quotes received from foreign source / Non-Local Suppliers will not be considered and will be rejected. Bidder has to refer the Additional Terms and Conditions (Appendix-A Type-II) and provide your compliance by indicating Complied against this column..

Bidders to confirm whether, they have been debarred/ banned/ blacklisted or not by any Division/ Office of HAL/ PSE/PSU/CPSE/Ministry of Defence or any institutions/offices of State & central GOI. Also upload self certification for not banned status along with bid documents in portal. If at later stages its been found that your company is banned or blacklisted or if you have provided any false certification, suitable action will be initiated as deemed fit by HAL.

Price quoted should be net and unless otherwise specified, should remain valid for our acceptance for a minimum period of 120 days from the closing date of enquiry, further extension if required will be requested by HAL in writing.

PART-B

a) 100% payment will be made by RTGS or any other latest electronic payment remittance mode within 30 days on receipt and acceptance of supplies at HAL and on receipt of Commercial Invoice, Delivery Challan and quality documents. Vendor should incorporate the invoice details including applicable GST amount at the respective field at GSTN without fail at the time of supply. b) Kindly indicate your Account No., Banker Name and Address in your quotation. c) Advance payment shall not be entertained. d) Bank Account details endorsed by your bank (copy)/ copy of cancelled cheque should be enclosed in the technical bid.

Goods and Services Tax (GST):

All the bidders/ Bidders should ensure that they are GST compliant and their quoted tax structure/ rates as per GST Act/ Rules. Bidder should be registered under GST and furnish GSTIN number and GST Registration Certificate in their offer unless they are specifically exempted from registration under specific notification/ circular/ section/ rule issued by statutory authorities.

If the bidder has multiple business verticals in a state and has separate registration for each vertical, the GSTIN of each vertical is concerned with the supply and service involved, as per the scope of Schedule of Requirements and Price Schedule quoted. If the supply/ service provided is from multiple states, the bidder should mention GST registration numbers for each state separately.

If the Bidder has opted for a composition levy under Section 10 of CGST, he should declare the fact while bidding along with GSTIN and GST registration certificate.

If a bidder is not liable to take GST registration, i.e., having turnover below threshold, he shall submit undertaking/indemnification against tax liability. Bidder claiming exemption in this respect shall submit a valid certificate from practising Chartered Accountant (CA)/ Cost Accountant with Unique Document Identification Number (DIN) to the effect that Bidder fulfils all conditions prescribed in notification exempting him from registration. Such bidder/ dealer shall not charge any GST and/ or GST Cess in the bill/ invoice. In such case, applicable GST shall be deposited under Reverse Charge Mechanism (RCM) or otherwise as per GST Act by the Procuring Entity directly to concerned authorities. Bidder should note that his offer would be loaded with the payable GST under the RCM. Further, Bidder should notify and submit to the Procuring Entity within 15 days from the date of becoming liable to registration under GST.

(i) HSN (Harmonized System of Nomenclature) code for the goods to be indicated by bidders. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them.

(ii) As per the GST Act, the bid and contract must show the GST Tax Rates (and GST Cess if applicable) and GST Amount explicitly and separate from the bid/contract price (exclusive of GST). If the price is stated to be inclusive of GST, the current rate included in the price must be declared by the bidder.

(iii) If a Bidder asks for GST (and GST Cess if applicable) to be paid extra, the rate and nature of such taxes applicable should be shown separately. Bidders should quote 'GST' if payable extra on the total basic rate of each cost element and quote GST in ‘%' inclusive of cess.

(iv) If GST, other taxes, duties are not specified, or column is left blank in the price schedule, it shall be presumed that no such tax/ levy is applicable or payable by the Procuring Entity.

(v) The supply of commodities or services or both, if imported into India, shall be considered as supply under inter-state commerce/ trade and shall attract integrated tax (IGST). The IGST rate and GST cess shall be applicable on the ‘Custom Assessable Value’ plus the ‘Basic Customs duty applicable thereon’.

PART-C

The packages will be marked “HAL” appropriately on all sides for the purpose of easy identification.

Consignee, mode of dispatch and other requirements shall be as specified by HAL.

The title, ownership and risk for all supplies shall pass to HAL on the delivery of said supplies and services. On passing of such title, the supplies shall exclusively become the property of HAL.

(I). CLASS I & CLASS II VENDORS (INDIGENOUS MANUFACTURERS) (Vendors should clearly indicate compliance against Point A / B / C / D) A). If Vendor is having valid Type approval / LTCC / LoTA issued by RCMA, than vendor shall supply the items with CoC, Inspection/Test Reports and OEM Material certificate. (OR) B). In case of regular suppliers for whom RCMA issued Type Certificate is expired. Vendor shall supply CoC of OEM for Raw materials used for fabrication along with Inspection reports, test Reports, CoC. Further, company may be audited by HAL and vendor to prepare QAP/ATP documents and submit to HAL for approval after placement of P.O. (OR) C). Otherwise, following is the requirement in case vendors are not having Type approval: 1. Vendor to prepare QAP/ATP documents and submit to HAL for approval after placement of P.O. 2. Vendor will be audited by HAL to check capabilities, if required, during TEC stage. 3. Vendor shall supply CoC of OEM for Raw material used for fabrication and all Inspection reports, test Reports / CoC. 4. Final Acceptance lies with HAL. (OR) D). Approval of internationally acknowledged Aerospace agency / Regulatory authorities certificate (eg. QPL or FAA authorized Release certificate or Military Aviation Authority UK ) should accompany along with the supplies. Copy of the certificate to be submitted along with the Technical Bid. Further, CoC, Inspection reports, test Reports and OEM Material certificate should accompany with the supplies. NOTE: a) In case any alternate material is required to be used against standard called material, vendor shall take prior approval from HAL Design before fabrication. b) For the items manufactured in India all Tests to be performed by Vendor at NABL accredited Labs. If in-house facilities are used for Tests, all Furnaces/Baths/Instruments/Test Equipment’s should have been calibrated by NABL accredited Labs. While performing the tests HAL may participate in witnessing the test. c) Components supplied against COC & reports, if component fails at HAL, such suppliers will be penalized.

Exit criteria: The contract/order may be terminated under the following circumstances:

a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully take over the balance work.

b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Seller specifically for the Product being terminated.

c) Supply of products and its components / spares at least for a period of 05 years from the date of such termination.

HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:-

Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO

Vendor shall not be entitled without HAL’s prior written consent to assign or transfer to a third party all or part of the benefits or obligations of this contract.

No involvement of Agents or Middlemen in India or abroad in any capacity whatsoever is permitted at any stage in relation with this tender and the resultant contract. Vendor shall confirm that he has not appointed any agent in India to promote this contract and that no commission etc. is payable to any such agent in connection with this contract. Vendor shall also confirm that he has neither paid nor will pay any commission, fee or any such charges to any agent in connection with the award and execution of this contract. Should it be subsequently proved that such a commission, fees or charge has been paid,contrary to the foregoing, buyer shall be entitled to terminate this contract forthwith.The buyer shall also be entitled to recover from the seller an amount equal to the commission, fees or any such charge proved to have been paid. HAL has not appointed / authorized any person / agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management.

It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

(a) Please enclose the valid NSIC / MSME registration certificate and

(b) Also, please mention Supplier type: (i) SC-ST (or) others

(ii) Man / Woman

Note: If your quotation doesn't accompany the duly filled commercial terms & conditions, it will be presumed that all the terms & conditions here above are accepted as whole.

ROTATY WING RESEARCH & DESIGN CENTRE HINDUSTAN AERONAUTICS LIMITED POST BOX No. 1783 Bangalore - 560 017. INDIA

ENCLOSURE-4a

DETAILS OF LOCAL CONTENT (to be uploaded along with Technical Bid)

TENDER REF

VENDOR NAME

QUOTATION REF

General Notes: -

B) Additional Information, if any, may be indicated in the below table

ROTATY WING RESEARCH & DESIGN CENTRE HINDUSTAN AERONAUTICS LIMITED POST BOX No.1783 BANGALORE - 560 017. INDIA

Tender Ref:

Description of Item : Supply of Standard Parts - 209 items

Tender Ref:

Name of the bidder/ Firm:

Quotation Ref. No.:

Please indicate your response/ compliance/ acceptance to the following terms (mandatory) and upload as a part of technical bid. Vendors shall submit a comprehensive compliance report stating the actual values which qualify the product for compliance with supporting documents/ datasheets. Merely stating compliance or noted as per your specification etc. is to be avoided. BIDDERS TO ENSURE NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANY WHERE IN THE TECHNICAL BID EVEN IN THE FORM OF PDF OR ELSE THE OFFER WILL GET SUMMARILY REJECTED.

TECHNICAL SPECIFICATION