Fuel Filter Element

COMMERCIAL TERMS & CONDITIONS

TENDER No. D/AE/24/51/1002/2

SUPPLIER QUOTATION REF No. & DATE (*Mandatory)

SUPPLIER NAME WITH FULL ADDRESS & CONTACT DETAILS (* Mandatory)

Sl. No. HAL TERMS & CONDITIONS BIDDER'S CONCURRENCE

1 PRICING TERMS:

1.1 FOR HAL-AERDC Division: Price quoted should be on F.O.R. Destination basis, for delivery at HAL-AERDC Stores inclusive of all charges including transit insurance.

1.2 Price quoted should be firm & fixed.

2.1 a) Goods & Service Tax (GST): Rate of Goods and Service Tax or any other Tax chargeable should be clearly indicated in the offer / bid as inclusive in the price quoted or extra. If not indicated, HAL will assume that the rates quoted are inclusive of taxes. b) Vendor has to provide GSTIN & HSN code of the product quoted.

2.3 Bidder is required to indicate PAN No: issued by Indian Income tax Authorities

3 VALIDITY OF YOUR QUOTATION: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 120 days from the closing date of enquiry and the materials of offered should be kept under provisional reservation for this quotation. The quotations for which the validity is less than the said period, the same is liable for rejection.

4 PAYMENT TERMS: a)100% payment within 30 days by NEFT from the date of receipt of items & acceptance of the same by HAL-AERDC. B)Mile stone payment within 30 days by Wire Transfer/NEFT after completion of each mile stone &acceptance of the same by HAL-AERDC for activitied

4.1 Bank details of Supplier (like Bank Name, Address, Account number, IFSC Code, etc) authorized by their banker should be uploaded along with the quotation.

5 DELIVERY PERIOD: Design and Development Phase : 51-07-402 Fuel Filter Element -15 Nos,Development charges -1Nos Item in full qty shall be delivered within 24 weeks from the date of receipt of P.O Limited series production qtys: Placement of order for Total qty 40(Btach 1 to 4) will be placed by HAL-Production division after successful completion of design and qualification test phase and receipt of customer order. Note: T0= P.O release date ,T1 –Date of acceptance after delivery of P.O quantity of 15 No’s ,Vendor shall quote for projected series production quantity.However order will be palced for firm quantites (15 No’s)only.Order for these projected series production quanties shall be processed after receipt of production ordrs from HAL production division

6 LIQUIDATED DAMAGE: Accept our standard LD clause of 0.5% per week subject to a maximum of 10% for delay in deliveries wrt to the delivery schedule agreed as indicated in our purchase order. The maximum LD amount / to the extent not agreed LD value, will be loaded in the price comparative statement for calculating the landed cost (to arrive the L1 Price).

7 Evaluation criteria:-

7.1 Technical Evaluation:- Technical Evaluation Committee (TEC) will be scrutinized all the offer w.r.t. HAL requirement as stipulated in RFQ. Technical evaluation will be done based on technical offer submitted by vendor and response of vendor against HAL technical query.

7.2 Commercial Evaluation:- Technically qualified offers will be scrutinized for commercial evaluation. Order will be placed on Package wise basis.(Design and Development phase &Limited series phase )

7.2.1 Following will be considered while arriving for L1 offer

i) Vendors are requested to accept our commercial terms and conditions. In the event vendor offered their counter offer, loading factors will be applied as per Enclosure-I.

ii) Public Procurement (Preference to Make in India), Purchase preference and exemption / relaxation as per Govt.of India Policies will be applicable for MSE vendors as per preveilling guidelines. Refer Enclosure-II.

iii) Clause regarding restictions on procurement from bidder of a country which shares a land border with India in PDF form is enclosed as per Enclosure-III /Annexure-I.

iv) Declaration Certificate for Procurement of Goods & Services in PDF form is enclosed as per Enclosure-IV / Annexure-II A. The bidder need to fill, sign the certificate and upload the same in Technical bid.

v) Ink-signed Self-certificate / Auditor’s certificate which contains % of local content along with details of the location(s) / address(s) at which the local value addition is made in suppliers letter head as per Enclosure-V. The bidders need to fill, sign the certificate and upload the same in Technical bid as per the requirement.

7.2.2 vii) The successful bidder shall not be allowed to sub-contract works to any contrator from a country which shares a land border with India unless such contractor is registered with the competent Authority.

8 Submission of Quotation:- Vendors are requested to submit their offer in two bid system: (A) Technical Bid: Must consist of 1)Technical Compliance Matrix (as per format enclosed) 2)Technical details of their offer 3) Compliance to Commercial Terms & Conditions (as per format enclosed), 4)Compliance to Public Procurement (Preference to Make in India) [as per excel format enclosed],Enclosure-II 5)Class regarding restrictions on procurement from a bidder of a country which shares land border with India-Enclosure-III 6)Declaration Certificate for Procurement of Goods & Services [as per Enclosure-IV enclosed] enclosed]. 7) ink-signed self-certificate in suppliers letter head [as per Enclosure-V enclosed], Please note that the price details should not be indicated anywhere in the Technical Bid Documents. If found the quotation will be rejected. (B) Price Bid: Consist of Prices offered by vendor.

8.1 Bid submitted by bidder’s authorized dealer / distributor/channel partner should accompany authorization letter/document of the OEM to whom tender has been originally issued. The authorisation letter/document must be submited in Technical Bid (in case of two bid system). Please note that in the absence of authorization letter/document, the bids submitted shall be considered an unsolicited offer and will not be considered for further process of procurement.

9 WARRANTY TERMS AND WARRANTY PERIOD: The supplied product should have a warranty of mimimum of 12 months from the date of acceptance of items at HAL-AERDC against defective material or poor workmanship

10 DEFECT INVESTIGATION:

10.1 When the supplied item is within the warranty period and the defect being confirmed by the supplier on notification issued by HAL / User, the defective item will be sent to supplier at suppliers cost for defect investigation and return,free of cost to HAL.

10.2 When the supplied item is outside the warranty period, HAL will advise the supplier the nature of defect and seek advice to set right the defect, if it is minor in nature. Otherwise on the advice of the supplier, defective component / unit shall be dispatched for defect investigation and rectification. The defect investigation should be carried out and the defect investigation report should be forwarded within 30 days from the date of receipt of defective component / unit, beyond which HAL is entitled to avail compensation as per the liquidated damages clause. Expenditure towards To & Fro dispatch and rectification subject to prior approval from HAL will be borne by HAL.

10.3 In case of exigency, when it is not possible for HAL to dispatch the defective component to supplier, HAL will request the supplier to depute a specialist for defect investigation and rectification to HAL or his Customer. HAL will defray the travel and hotel expenses of the specialist (s) deputed for the purpose i.e. defect investigation and rectification. If the supplied item is within the warranty period, supplier has to bear all the expenses relating to travel, accommodation etc. during the warranty period.

10.4 The supplier should complete the defect investigation (DI) and forward the DI Reports in the formats to be agreed upon to HAL by e-mail / fax within 30 days of receipt of the defective item by them.

10.5 If the item is repairable, the same should be completed in another 30 (thirty) days and dispatched to HAL by the fastest means. If not repairable, the replacement item should be sent to HAL depending on the terms of the Purchase Order / warranty conditions. Even if the item is not repairable, defect investigation should be carried out by the supplier and a report forwarded to HAL.

10.6 The investigation report must bring out the root cause of the malfunction / failure and what the supplier intends to do to remedy the malfunction / failure. Details of the work content that is required to be carried out by the supplier and the outline of the kind of report expected shall be indicated in the initial communication by HAL to the supplier and before supplier takes the defective item for investigation.

10.7 The supplier should particularly note that Defect Investigation requirement is the prerogative of HAL and the supplier is required to complete the DI and send the repaired / new item along with the DI report. While making necessary improvements in the supplied product, depending on field failures attributable to supplier’s area of operations like product design, the supplier must indicate the improvements incorporated and supply the new / upgraded product to higher drawing issue without any increase of cost to HAL.

12 NON INVOLVEMENT OF ANY AGENT & MIDDLEMAN:

12.1 Offers and all correspondence / communications should be addressed directly to HAL.

12.2 No involvement of agents or Middlemen in India or other countries in any capacity what-so-ever is permitted at any stage in relation with this tender and the resultant contract. supplier should specifically indicate if any of their office or contacts exists in India or abroad providing the details and extent of the activities handled by them and provide the details of the employees, address of the office / location, phone and fax numbers etc.

12.3 Please note that no agency commission/ fee/ service charge should be payable to any agent/ middleman for promoting this tender. Non-compliance, as of now or in future would entitle HAL to take appropriate action as per HAL standard terms & conditions.

13 SETTLEMENT OF DISPUTES AND ARBITRATION: In the event a contract is awarded , the following shall be incorporated:

13.1 In the event of any dispute, disagreement or question arising out of or relating to or in consequence of the contract or relating its performance, the parties shall undertake to make every effort to reach an amicable settlement.

13.2 Any disputes/disagreement arising out of or relating to or in consequence of the contract or relating to its performance which can not be settled amicably, shall within 60 days from the date on which either party informs the other in writing by a notice that such dispute or disagreement or question exists or such longer period as may be mutually agreed upon, be referred to an arbitration tribunal.

13.3 The arbitration Tribunal shall have its seat at Bangalore, India. The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act 1996 (for Indian supplier/suppliers) or ICC, Geneva (in case of foreign suppliers).

13.4 The language of the arbitration shall be in English.

13.5 In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose.

13.6 The award shall be final & binding on the parties. Each party shall bear its own cost of presenting its case to arbitrator. HAL and supplier shall share the cost of arbitration including the fees and expenses of the arbitrators equally unless the award provides otherwise.

13.7 The parties shall continue to perform their obligation under the contract during pendency of Arbitration proceedings except in so far as such obligations are subject matter of the said arbitration proceedings.

14 AGENT / AGENCY COMMISSION: The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor / stockiest of original manufacturer or Govt. Sponsored / Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMS) of the stores referred to in this offer / contract / Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract / purchase order to the Seller; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract / purchase order, the Seller will be liable to refund that amount to the Buyer. The Seller will also be debarred from participating in any RFQ / Tender for new projects / program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract / Purchase order either wholly or in part, without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract / Purchase order along with interest at the rate of 2% per annum above LIBOR (London Inter Bank Offer Rate) (for foreign suppliers) and Base Rate of SBI (State Bank of India) plus 2% (for Indian suppliers). The Buyer will also have the right to recover any such amount from any contracts / Purchase order concluded earlier with Buyer.

14.1 HAL has not appointed / authorized any person / agent to deal with the suppliers in respect of the said contract. In case, if someone claims and interacts with the suppliers it shall be duty of the suppliers to bring such instances to the notice of HAL Management.

14.2 HAL conditions of contract will govern any resultant order arising out of the enquiry (copy on application) and bidders quotation will be subject to the said conditions.

14.3 HAL will carry out inspection in its premises as per the supporting documents provided by the supplier. Deviations / defects noted on receipt will be intimated to the supplier should ensure free replacement / rectification action as necessary.

15 TERMINATION:

15.1 Supplier shall note that, HAL without prejudice reserves its rights to terminate the supply agreement due to non-performance by the supplier. Under such an event, supplier shall promptly refund to HAL the amount paid to them with fifteen (15) percent interest per annum plus Risk Purchase Cost and additional cost incurred by HAL for re-contracting the task and cost of consequent damages due to delay.

15.2 Upon termination of the Contract by HAL for any other reason not attributable to supplier, supplier shall be entitled to the proportionate charges for the obligation fulfilled either fully or partly up to and as on the date of such termination.

15.3 Either party shall have the right to terminate the Contract if the other party fails to perform any material provision of the Contract, provided that the defaulting party does not rectify such failure within 120 days after receipt of written notice of such default from the party specifying such failure.

16 SHORT-CLOSURE OF CONTRACT: HAL reserve the right to short-close this contract with prior notice to the Supplier at any time during the tenure of the contract. The liability of HAL in this case will be limited to the extent of the cost as assessed by HAL in its opinion, incurred by Supplier till the point of termination of contract. However in any case, the maximum liability of HAL is limited to order value to the extent of short closed quantities.

17 INDEMNITY AGAINST PATENT RIGHTS:

17.1 Supplier shall assure HAL that there is no infringement of any patent or industrial or intellectual property right caused by the supply and shall undertake to indemnify HAL against all costs, expenses and claims for damages made by any third party that HAL may incur as a result of any action for infringement for which HAL may become liable for the use of the supplies, arising from any alleged patent or industrial / intellectual / property rights arising or resulting from any use of the supplies.

17.2 HAL will carry out inspection in its premises as per the supporting documents provided by the supplier. Deviations / defects noted on receipt will be intimated to the supplier should ensure free replacement / rectification action as necessary.

18 DELIVERY, PACKING AND DISPATCH:

18.1 PROCEDURE FOR DELIVERY:

18.2 Within two working days of the dispatch of the consignment, supplier shall notify in writing all details concerning the dispatch to HAL and user.

18.3 Packing shall be done in accordance with requirements for transportation and storage as per applicable standards. Batch number and date of manufacture should be mentioned on each label of item/ equipment.

19 MARKING: The packages will be marked “HAL” appropriately on all sides for the purpose of easy identification.

19.1 OTHER REQUIREMENTS: Consignee, mode of dispatch and other requirements shall be as specified by HAL.

20 TITLE OWNERSHIP AND RISK: The title, ownership and risk for all supplies shall pass to HAL on the delivery of said supplies and services. On passing of such title the supplies shall exclusively become the property of HAL.

21 APPLICABLE LAW AND INTERPRETATION: The contract shall be covered by and interpreted in all respects in accordance with the laws of INDIA.

22 PENALTY FOR USE OF UNDUE INFLUENCE: Supplier undertakes that he has not given, offered or promised to give, directly or indirectly any gift, consideration, reward, commission, fees, brokerage or inducement to any person in service of HAL or otherwise in procuring the contract or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of the contract or any other contract with the government for showing or forbearing to show favor or disfavor to any person in relation to the contract with the government. Any breach of the aforesaid undertaking by supplier or any of its employees or anyone acting on its behalf (whether with or without the knowledge of the supplier) or the commission of any offers by the supplier or any one employed by him or acting on his behalf,as defined in chapter IX of the Indian Penal Code, 1860 or the Prevention of Corruption Act 1947, or any other Act enacted for Prevention of corruption shall entitle HAL to cancel the contract- and all or any other contracts with supplier and recover from supplier the amount of any loss arising from such cancellation. A decision of HAL or its nominee to the effect the breach of the undertaking that has been committed shall be final and binding on supplier.

22.1 Giving or offering of any gift, bribe or inducement or any attempt to any such act on behalf of supplier towards any officer / employee of HAL or to any other person in a position to influence the decision of HAL, directly or indirectly or any attempt to influence any officer/ employee of HAL for showing any favor in relation to this or any other contract, shall render supplier to such liability/ penalty as HAL may deem proper, including but not limited to termination of the contract, imposition of penal damages, forfeiture of the bank guarantee and refund of the amount paid by HAL.

23 BRIBES AND GIFTS: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the contractor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL-AERDC or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL-AERDC shall in addition to any criminal liability which the contractor may incur, subject the contractor to the cancellation of this and all other contracts with HAL-AERDC and also to payment of any loss or damage resulting from any such cancellation under clauses-10 and 12 thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

24 CONFIDENTIALITY: a) The Supplier shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Supplier or on behalf of the Supplier and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Supplier except as far as may be necessary for either party to carry out its obligations under this Contract. b) In the development orders, where technical inputs/assistance is provided to the suppliers, the Intellectual Proprietary Rights (IPR) will rest with HAL. Supplier will not directly deal with HAL’s customer for these items.

25 RELATIONSHIP OF THE PARTIES:

25.1 It is understood that each party is an independent entity and that all persons engaged in the work under the contract that are supplied by the either party shall not be employees of the other party in any sense.

25.2 It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party, or to bind the other party in any respect whatsoever, or to incur any debts or liabilities in the name or on behalf of the other party.

26 LANGUAGE: All correspondence between the parties, as well as all documentation, manuals, software listings and other writings, in connection with this Contract shall be in the English language.

27 FALL CLAUSE: The price quoted shall be in no event exceed the lowest price at which the supplier sells the stores or offer to sell stores of identical description to any person(s) / organization including the purchaser of any Department of the Govt. of India for any Department of the State Govt. or any statutory undertaking of the Govt. of India / State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order.

28 INSOLVENCY: If Supplier:

a) Enters into liquidation, whether compulsory or voluntary (otherwise than for amalgamation or re-construction), or

b) Becomes insolvent, or

c) Has a Receiver appointed by their respective Governmental law for the whole or parts of its asset,

Supplier shall forthwith notify the same to HAL and HAL shall have the right, without prejudice to its other rights or remedies herein, to terminate the unexecuted part of the Contract as per Termination Clause.

In such event, HAL shall become entitled forthwith to the refund of the all the advance payments received by Supplier for that part of its obligations under the Contract that has not been fulfilled.

30 EXIT CLAUSE:

The contract/order may be terminated under the following circumstances:

i) In the event of unsatisfactory performance by the Seller during the contract period, or any of the information provided by the Seller is found to be untrue, or Seller is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 1 (One) month advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Seller is engaged in unethical practices, the same shall be barred from participating in the future contracts for a period of 3 (Three) years.

ii) If there is change in the Buyer requirement, contract shall be terminated with 3 (Three) months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the seller shall ensure the following.

iii) In the event of termination of contract by either party the supplier shall ensure the following: IPRs are transferred to HAL to enable HAL to proceed on the work with other suppliers. Suppliers also will render all assistance till the other suppliers fully take over the balance work.

a) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-process, finished Products,Tooling, drawings and data produced or acquired by Seller specifically for the Product being terminated

b) Supply of products and its components /spares at least for completion of the contract from the date of such termination.

iv) The Seller is declared bankrupt or becomes insolvent.

v) The delivery of material is delayed due to causes of Force Majeure by more than 6 months.

vi) Based on the decision of the Arbitration Tribunal.

31 RISK PURCHASE:

31.1 If the supplier fails to deliver the supply and service work or any part thereof and other obligations as per order within the additional time period fixed & agreed by HAL (without prejudice to invoke LD clause) for such delivery or completion of the work beyond the purchase order delivery schedule, HAL will be entitled to repurchase the supplies not delivered, at the risk and cost of the defaulting supplier.

31.2 In the event of such repurchase of supplies,the defaulting supplier shall be liable for any and all loss which HAL may sustain on the account of the failure of the supplier to deliver on time including services and other obligations as per the order.

32.1 Any order resulting from this enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these Terms and Conditions and to have quoted subject to these Terms and Conditions.

32.2 When counter terms and conditions have been offered by a tenderer, HAL-AERDC shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL-AERDC.

32.3 No condition and terms, notice of which has not been given in this enquiry by parties submitting quotations will be considered by HAL if put forward in subsequent correspondence, after acceptance of orders etc.

32.4 HAL-AERDC is not bound to accept the lowest or any quotation and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and bidder must supply the same at the rate quoted.

32.5 Supplier shall not be entitled without HAL-AERDC’s consent to assign or transfer to a third party all or part of the benefits or obligations under this contract.

32.6 Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

32.7 Disregard of any instructions, may result in your offer being ignored.

32.8 Canvassing by tender form, including unsolicited letter on tender submitted or post tender corrections shall render their tenderers liable for rejection

32.9 Manufacturers’ Name and Country of origin of the materials offered must be clearly specified. Complete details & illustrated literature must accompany all quotations

32.10 Certificate from OEM (Original Equipment Manufacturer), if any should be furnished with quotation. Certificate of Conformity / Release Note / Test Certificate from appropriate Aeronautical Inspection Agency for use in Aeronautical application should be accompanied with supplies.

32.11 Tenders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered that only a part of it unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

32.12 No Agent/Agents or Third Party/ Parties are engaged by HAL in the process of procurement of any materials for HAL. HAL is also not responsible for any person / firm expressing or pretending to express himself / herself / themselves to be the agent or third party representing HAL in the process of Procurement of the materials. It is advised to deal directly with HAL representative who is the signatory to this document.

32.13 Any queries from HAL-AERDC should be answered by the supplier within 3 working days. Otherwise your quotation will be liable for rejection.

32.14 HAL has the option to place order for entire quantity or part of it.

32.15 Acceptance of the supply is subjected to HAL Inspection.

32.16 Bidder is required to send REGRET REPLY, in case the subject item is not covered in bidders range of products.

32.17 If at any time during the said period, the supplier reduces the sales price, sells or offers to sell such stores to any person (s)/ organization including the purchaser or any Department of Govt. of India or State Govt. and any statutory undertaking of the Govt. of India / State Govt. as the case may be, at a price lower than the price chargeable in the order, supplier shall forthwith notify such reduction / sales or offer to sale to HAL, and the price payable in the order for the stores supplies after date of coming into force such reduction or sale or offer to sale shall stand correspondingly reduced.

32.18 In case of Open/Limited Tenders due date shall not be postponed normally.In case validity extension is required, the same should be sought by the vendor before expiry of the tender due date preferably 3 working days in advance.

Note:1)The lowest technically acceptable offer with variance in tender terms and conditions such as credit terms,delivery,penalty for late delivery etc. may be accepted on merits, after required loading towards such factors having direct financial impact in comparative price statement. 2)All cells should be filled up and no cell should be left blank. If any cell is left blank,the same would be treated as complied and appropriate loading factor will be imposed to arrive the L1 price. 3)No price details are to be indicated anywhere in this check list.

TENDER NO. D/AE/24/51/1002/2

SUPPLIER QUOTATION REF NO. & DATE (*Mandatory)

SUPPLIER NAME WITH FULL ADDRESS & CONTACT DETAILS (* Mandatory)

Sl.No. Part No HAL Specification / Description Required Qty. in No's. HSN/SAC NUMBER CURRENCY Basic Unit Price Sub Total Value of Import Content (for Indian suppliers) - Refer below Note No.16

[a] [b] (Basic Unit Price X Qty.) % Amount Applicability of ERV (Yes/No)

Design and Development phase

1 51-07-402 Fuel Filter Element 15

2 Development charges 1

TOTAL-1 VALUE (EXCLUSIVE OF TAXES)

Limited series Production phase

7 51-07-402 Fuel Filter Element 10

8 51-07-402 Fuel Filter Element 10

9 51-07-402 Fuel Filter Element 10

10 51-07-402 Fuel Filter Element 10

TOTAL-2 VALUE (EXCLUSIVE OF TAXES)

TOTAL VALUE (TOTAL1+TOTAL2)(EXCLUSIVE OF TAXES)

Note: Offer your compliance over the following:

11 Price bids shall be filled and uploaded in the same format & the rate shall be provided by the tenderer in the appropriate field against each item.Please DO NOT quote/indicate rates anywhere else in the tender other than Price Bid.

12 Any request for advance payment will not be entertained.

13 Freight Charges,Packing & Forwarding Charges and Insurance are not to be indicated separately. However, if applicable, the same has to be included in the Unit prices of individual items.Quotations with separate indication of Freight charges / Packing & Forwarding Charges / Insurance will be liable for rejection.

14 COMMERCIAL EVALUATION: Order will be placed on Packagewise basis:(PART-A&PART-B) Part-B Is anticipated requirement of quantity 40 Nos. after successful completion of certification stage / design stage.

15 In case the item / product offered by Indian vendor has import content, then the value of import content shall be indicated in the quotation (in FE / INR as the case may be). If there is no import content, please indicate "NIL". Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Mention details of taxes and other charges in the table below:

Please indicate applicable taxes Types of Tax Prevailing Rates in % Applicable on Tax Value

TCM (Supply of FUEL FILTER ELEMENT for HTFE-25)

HAL SPECIFICATION VENDOR COMPLIANCE VENDOR REMARKS

A. Scope of supply

SL.NO. Part No. DESCRIPTION Notes ORDER QUANTITY IN No.

1 51-07-402 FUEL FILTER ELEMENT Specification No.: AERDC-HTFE-ENS-TS-281-23 Dt: 12/06/2023 15

SL.NO. B. Other technical terms

2 This enquiry is for supply of Fuel Filter Element of HTFE-25 Engine, as per technical document no AERDC-HTFE-ENS-TS-281-23.

3 The supplied Fuel Filter Element shall be used as filtering media for supplying fuel to the HTFE-25 fuel system

4 Any limitations or deviation from HAL requirement shall be brought out in the quotation.

5 Any clarifications related to technical document interpretations need to be communicated and clarified before submission of quotation.

6 Vendor shall submit the technical document / specification of the product to be manufactured for approval after placement of purchase order.

7 Delivery: Item shall be packed in single separate box, weather protected against corrosion and damage during transit. Also marked with Part No., Serial No. & Batch No.

8 Item in full quantity shall be delivered within 24 weeks from the date of receipt of Purchase order/ Acceptance of vendor technical specification by HAL.

9 The vendor shall deliver all the line items to below specified shipping address: Chief Manager (Stores) AERDC-Engine Division C.V Raman Nagar Post Box No. 9310 Bangalore: 560093 India +91 80-22326 324

10 Acceptance: The deliverables shall be accompanied with COC and acceptance test certificate as per technical document no AERDC-HTFE-ENS-TS-281-23.

11 Acceptance is subjected to inspection by HAL

12 Warranty/Guarantee certificate for a period of 12 months from the date of receipt shall be provided.

13 Order Placement: Order will be placed on L1 vendor.

14 The quantity mentioned in the enquiry is not divisible.

15 Dimensional Envelope shall be as per the drawing 51-07-402

16 Component shall have permanent identification showing the supplier’s name, model number and serial number.

17 Mass of the component shall be 0.8 kgs or less.

18 Material Shall be of aerospace grade with sufficient strength to withstand all loads or combinations of loads resulting from hydraulic pressure and temperature.

19 Installation and Removal Should not require the use of special tools

20 Mean Time Between Failures shall be more than 1 million hours.

21 Working Fluid shall be Aviation Turbine Fuel Jet A-1 as per Def Stan 91-091 / ASTM D 1655

22 Temperature conditions shall have -55°C to 135°C

23 Inlet pressure (rated) shall be 350 kPa – 1000 kPa

24 Flowrate (rated) shall be 70 lpm

25 Pressure loss (tested with a clean unit at a flowrate of 70 lpm) shall be 75 kPa (max)

26 Collapse Pressure shall be 1200 kPa (differential)

27 Direction of Flow shall be Outside to inside of the element

28 Filtration Ratio, β20 as per ISO 16889 at 70 lpm shall be more than 200.

29 Filtration Efficiency of the Filteration shall be 99.5%

30 Component should meet the requirements mentioned as section 4.2.3 of the Specification

31 The filter element shall be qualified for the conditions as mentioned in the section 4.3 of the specification.

32 The supplier shall provide evidence of expertise in development of similar items for aeronautical purpose and details of supply for the same.

33 The suppliers should quote nearest to HAL specification from their standard product; Off the shelf item is preferred.

34 The quotations shall be duly supported with detail technical literature and descriptive application notes.

35 The supplier shall furnish the QT compliance matrix for assessing the qualification level.

36 The quote shall include operation, services and maintenance manual.

37 The supplier shall provide Bill of Material (BOM), Certificate of Conformity (CoC), inspection reports, NDT reports (NADCAP approved source), release note / type approval material test certificates for aero-grade materials and calibration certificates (as applicable issued by govt./NABL approved laboratories).