Rehabilitation/Overhauling of coaches to reduce cycle downtime during major attention for 106 coaches, against sanction Bulk RSP work vide PB No-752/2024-25 & 365/2025-26 at Carriage Complex, Kanchrapara within a period of 01 (one) year

The tenderer must have minimum average annual contractual turnover of V/N crores or V, whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-V, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet. Detailed in the 'Minimum Eligibility Criteria' attached with the tender.

Similar nature of work: "Refurbishment/ Conversion/ Manufacturing/ Rebuilding/ Rehabilitation/ Overhauling of Railway Rolling Stock."

Whether all pages of the documents are uploaded duly self- attested/digitally signed.

Whether Bid Security Declaration has been uploaded along with the offer (ANNEXURE-III) The bid shall be summarily rejected if the bidder fails to submit this undertaking along with the bid (in case of Bank Guarantee)

Whether Photo Copy of PAN Card has been uploaded?

Whether necessary Partnership Deed uploaded in case of Partnership Firm.

Whether legal document of power of attorney is uploaded in case of Partnership Firm.

Whether Certificate of GSTIN Registration is uploaded?

Whether Mandate form for payment through NEFT certified by the concerned bank is uploaded?

Whether Bank Statement not more than 03 months old as on date of submission of bid is submitted along with the tender?

Whether Photocopy of Valid Trade License is uploaded.

Whether Self-declaration to the effect that "no Retired Gazetted Rly. Employee, who has not completed one year from the date of retirement, is engaged by the contractor" is uploaded.

Whether document towards fulfilling standard financial criteria has been uploaded (MANDATORY)

Whether document towards fulfilling standard technical criteria has been uploaded (MANDATORY)

Whether Certificate of Registration with EPFO is uploaded?

Whether Certificate of Registration with ESIC is uploaded?

Whether Self Certified Declaration Form Annexure-I and/or Annexure-IA, (whichever is applicable), properly filled in the prescribed format is uploaded?

Whether Scanned Copy of the "Form of Tender" duly self- attested/digitally signed and filled up properly in all respects is uploaded.

Whether Latest Income Tax Return along with Balance Sheet duly certified by Chartered Accountant is submitted.

Whether Credential showing contracting experience for the type of job for which tender is invited have been uploaded along with the tender.

Whether all the documents uploaded along with the tender have been gone through carefully in details, specifically for terms, conditions and instructions.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Bid Security shall be deposited either in cash through e payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India. The Bank Guarantee bond shall be as per Annexure-III and shall be valid for a period of 90 days beyond the bid validity period.

Bid Security deposited by the successful tenderer will be forfeited if the tenderer shows resiliencies from his/her/their offer or modify the terms and conditions thereof in a manner not acceptable to the Railway within the stipulated period of validity of offer. If the successful tenderer fails to execute the agreement bond/security deposit or start the work within the stipulated period, or as may be stipulated in the letter of acceptance, the entire earnest money shall be liable to be forfeited to the Rlys. Bid Security is liable to be forfeited in cases where any of the statements/declarations/ information made by the tenderer is proved wrong/false/incomplete or such as to withhold any information relevant for consideration of the tender.

The amount of bid security will be refunded to the un-successful tenders after finalization of the tender. The bid security remitted by the successful tender, will be refunded on deposition of full security money of the contract or may be adjusted against security deposit.

The tenderer should mandatorily upload the documents in support of financial ability. The audited balance sheet certified by Chartered Accountant with his stamp, signature and membership number and self-certified bank statement shall be submitted by the bidder along with bid. The bank statement should be from a scheduled/nationalized bank in India and it should not be more than 03(three) months old as on date of submission of bid.

Tenderer should submit the Bank details (MANDATE FORM) such as Name of the Bank along with Bank Branch code, account No. IFSC Code and PAN Number etc.

All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (Certificate of GSTIN registration to be uploaded)

Payment will be made against production of on-accounts bill(s) on quarterly basis against completion certificate issued by Consignee.

At the time of submission of bid, if you have any special condition then upload in scanned PDF copy. However, The Railway shall have the right to incorporate any such condition quoted by Tender, in the contract, at its discretion.

Photocopy of PAN Card, Photocopy of voter ID Card, Photocopy of valid trade license.

Photocopy of Certificate of Registration with EPFO, Photocopy of Certificate of Registration with ESIC, Photocopy of latest Income Tax Return along with Audit Reports, Photocopy of latest annual Tax statement, Photocopy of Labour license (if applicable).

Any other documents required as per tender document and Indian Railways GCC, April, 2022, with up to date correction slips.

The contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement. This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System-the e- application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option. The option so exercised, shall be an integral part of the bidder's offer. The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.

Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Conditions of Contract, April, 2022. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labor and their payment in this portal.

The following statutory requirements for engagement of contract labourers/supervisors are to be mandatorily complied and relevant documents are to be deposited at the time of submission of on Account bill.

Display of license at work site: A copy of the license Form-VI (to be issued by Labour Commissioner) shall be displayed by the contractor prominently at the premises where the contract work is being carried on.

Renewal of License: License shall remain in force for 12 months from the date it is granted or renewed through Form-VII.

Returns to be submitted by the contractor to Labour Commissioner: The contractor shall send half yearly return in Form XXIV (Appendix V) in duplicate to the Office of the Labour Commissioner. The information in this return mainly included the name and address of contractor, establishment and Principal Employer along with duration of the contract, number of days during the half year, maximum number of contract labours employed on any day during the half year showing separately men, women and children, daily hours of work including weekly holiday, number of man-days worked, amount of wages paid, amount of deduction from wages along with status about the facilities of canteen, Rest Room, Drinking Water, Creches and First Aid. Document of return should be mandatorily submitted at the time of submission of bill.

Provision of Rest Rooms: In every place wherein contract labour is required to halt at night in connection with the work, to which this Act applies, a rest room shall be provided and maintained by the contractor for the use of the contract labour in such number etc.

Provision of drinking water and urinals: Provisions should also be there for facilities for drinking water, urinals etc. at convenient places.

Provisions of First Aid Box: First Aid Box in required number should be made available/ provided at convenient places.

Payment of Wages to the Workers: Notice showing wage period and the place and the time of disbursement of wages shall be displayed at the place of work by the contractor.

Maintenance of registers and records by the Contractors: Every Contractor is required to maintain a number of important records by Form nos. XIII, XIV, XV, XVI, XVII, XVIII, XI, X, XX, XXI, XXII & XXIII. This includes Register of workmen employed, Employment card, Service Certificate, Muster Roll, Register of Wages, Register of Wages cum muster roll, Register of Wages slip, Register of Deductions for damage or loss, Register of Fines, Register of Advances, Register of Overtime.

Preservation of records: All the registers and other records shall be preserved by the contractor in original for period of three calendar years from the date of last entry therein.

Payment of Minimum Wages by the Contractors: The contractor shall pay every employee wages at a rate not less than the minimum rate of wages fixed by notification (from the 15.10 concerned jurisdictional Department of Labour Commissioner) from time to time without any deduction. Details of payment to the labourers are to be mandatorily uploaded at Shramik Kalyan Portal on monthly basis.

Payment of Wages to the workers: Payment to the workers to be 15.11 made by the contractor through Bank. The Contractor has to submit bank statement while submitting bills.

Registration of the contractor with the EPFO: Railway will ensure 15.12 registration of the contractor with the EPFO through "Shram Suvidha Portal" or EPFO portal.

Allotment of Provident Fund Account number to Contract labour: A return in the Form-5 of the employees to become a member 15.13 for the first time during the preceding month together with declaration in Form-2. This is to be ensured by Railway through EPFO portal before passing of bill.

Registration of the employer (contractor) with ESIC: This is to be 15.14 ensured by Railway through "Shram Suvidha Portal" portal before passing of bill.

Applications for Employer Code for the first time by the 15.15 contractor in ESIC are to be ensured by Railway before passing of bill.

Allotment of ESI Account Number to the Contract Labour is to be 15.16 ensured by the contractor and relevant documents to be submitted at the time of submission of bill.

Payment of deduction from employee and contribution by the Employer (Contractor) under ESIA, 1948 is to be ensured by the contractor and relevant documents to be submitted at the time of submission of bill.

Payment of wages to the workers: If payment to the workers is made by the contractor in cash, then it should be paid in presence of authorised Railway representative at the time of disbursement of wages.

Number of workmen not to exceed number specified in the labour license.

Display of notices: A copy of the notice should be displayed at the prominent place of the work site. Wages details to be put up 15.20 on the Notice Board in three languages. Payment of wages for rest day & OT etc.