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Tender Value
Refer Docs
EMD Value
₹44,000
Closing Date
22 Dec 2025, 3:00 pmClosed
Single Packet
Normal Tender
No
Not Applicable
Groupwise
Lowest to Highest
CONSIGNEE
Not Applicable
90 days
Expenditure
General
STORE
14 conditions · 13 needing a document upload
Authorization letter : Authorization letter from firm/vendor should be submitted for signing/filling the e-Tender. Only authorized person should upload all documents using his/her DSC. (digital signature)
Vendor(s) participating in Tender should be able to supply the indented item within 04 Hrs. of order received on the same working d a y a t t h e p r e m i s e s o f t h e Medical Store/SDRH, ABUROAD indenting the supplies or in case of emergency at the ward/causality of the hospital. In cases of life saving emergencies, vendor should be able to supply the item within one hour of being intimated on phone/ Whatsapp/Message or fax etc. as decided. Self attested declaration should be submitted by firm / vendor on their letter Head in this regard.
A copy of GST Registration details of the vendor should be attached/uploaded
A copy of valid PAN Card of firm/ Proprietor /Vendor should be attached.
Vendor(s) participating in Tender should not be blacklisted /deregistered and should not have been blacklisted/deregistered by any other Govt. Institution/ Organization during the last three years for supplying sub- standard medicines/Other items or on any other grounds. Self attested declaration should be submitted by firm / vendor on their letter Head in this regard.
Vendor(s) participating in Tender should not have been convicted. Vendor(s) must submit "Non Conviction Certificate" issued from State Drug Controller Authority.
Presence of proper storage, stocks and cold chain supply system in the vendor's establishment. Self attested declaration should be submitted by firm / vendor on their letter Head in this regard.
Vendor should show profits in at least two out of the three last three financial years. Certified financial statement (Balance Sheet and Profit and Loss Account Statement) duly signed by Charted Accountant of last three consecutive financial years (i.e. 2021- 22, 2022-23 & 2023-24).
Vendor(s) participating in Tender must have Valid drug License as per Drug & Cosmetics Act 1940. If the license is renewed, the renewal certificate/ receipt of renewal copy must be attached.
The vendors shall submit a copy of notarized affidavit on a non-judicial stamp paper stating that all their statements/documents submitted along with bid are true and factual. Standard format of the affidavit to be submitted by the bidder is enclosed as Annexure-III. Non submission of notarized affidavit by the bidder shall result in summarily rejection of his/their bidAnnexure-III on non-judicial stamp paper of Rs. 100/- ( Click here to download Format)
Relevant performance certificate for Past experience of supplying of medicines, surgical and consumable items to central / state Government/Private/corporate/autonomous/ Hospitals for establishing the performance/Capacity of the vendor in these organization should be submitted.
Vendor(s) participating in Tender must have annual turnover of Rs. 33,00,000.00/ (Rupees Thirty Three Lac only ) or above during last three consecutive Financial years (i.e. 2021-22, 2022-23 & 2023-24). The annual turnover so required from the bidder "Turnover Certificate" for last three consecutive financial years (i.e. 2021-22, 2022-23 & 2023-24) certified from the Chartered Accountant should be uploaded by the bidder
Participation of Partnership Firms in this tenders: "For a partnership firm submitting a tender, the following documents must be provided: 1.Partnership Deed: A notarized or registered copy of the Partnership Deed, either notarized or registered with the Registrar. 2.Power of Attorney: A notarized or registered copy of the Power of Attorney, authorizing the individual to tender for this tender, sign agreements, and create liability on behalf of the firm. 3.Undertaking on Blacklisting: An undertaking signed by all partners of the firm, stating that neither the firm nor its partners are blacklisted or debarred by Indian Railways or any other Government Ministry/Department as of the bid submission date. The undertaking should also confirm that no false or concealed information has been provided, as such actions will result in the bid being deemed ineligible. 4.Other Mandatory Documents: Any other documents specified in this Tender. The Partnership Firms participating in the tender should be legally valid under the provisions of the Indian Partnership Act. The partnership firm should have been in existence or should have been formed prior to submission of tender. Partnership firm should have either been registered with the Registrar or the partnership deed should have been notarized as per the Indian Partnership Act, prior to submission of tender. Separate identity / name should be given to the partnership firm. The partnership firm should have PAN / TAN number in its own name and PAN/TAN number in the name of any of the constituent partners shall not be considered. The valid constituents of the firm shall be called partners. Once the tender has been submitted, the constitution of the firm shall not normally be allowed to be modified / altered / terminated during the validity of the tender as well as the currency of the contract except when modification becomes inevitable due to succession laws etc., in which case prior permission should be taken from Railway and in any case the minimum eligibility criteria should not get vitiated. The re-constitution of firm in such cases should be followed by a notary certified Supplementary Deed. The approval for change of constitution of the firm, in any case, shall be at the sole discretion of the Railways and the tenderer shall have no claims what-so-ever. Any change in the constitution of Partnership firm after submission of tender shall be with the consent of all partners and with the signatures of all partners as that in the Partnership Deed. Failure to observe this requirement shall render the offer invalid and full Bid Security shall be forfeited. If any Partner/s withdraws from the firm after submission of the tender and before the award of the contract, the offer shall be rejected and Bid Security of the tenderer will be forfeited. If any new partner joins the firm after submission of tender but prior to award of contract, his / her credentials shall not qualify for consideration towards eligibility criteria either individually or in proportion to his share in the previous firm. In case the tenderer fails to inform Railway beforehand about any such changes / modification in the constitution which is inevitable due to succession laws etc. and the contract is awarded to such firm, then it will be considered a breach of the contract.
Establishments/chemist shop must be within the jurisdiction of the ABUROAD Municipal Area. Any Relevant documents such as : - Certificate under Rajasthan shop a n d commercial establishment act 1958/ Electricity bill/ MSME /UDYAM registration certificate should be uploaded.
45 conditions
Vendor should show profits in at least two out of the three last three financial years. C e r t i fi e d financial statement (Balance Sheet and Profit and Loss Account Statement) duly signed by Charted Accountant of last three consecutive financial years (i.e. 2021-22, 2022-23 & 2023-24).
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Vendor(s) participating in Tender must have annual turnover of Rs. 33,00,000.00/ (Rupees Thirty Three Lac only ) or above during last three consecutive Financial years (i.e. 2021-22, 2022-23 & 2023-24). The annual turnover so required from the bidder "Turnover Certificate" for last three consecutive financial years (i.e. 2021-22, 2022-23 & 2023-24) certified from the Chartered Accountant should be uploaded by the bidder.
"EARNEST MONEY DEPOSIT (EMD) 4.1 Every bidder should submit Earnest Money of Rs. 44000.00/- (Rupees Forty four thousand only) (@ 2% of the estimated value of the tender). EMD must be submitted through GATEWAY online taken by IREPS system. Note: Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD & SD. EMD & SD Exemption will be applicable as per standard Bid Document of store tender (As per RB letter no. 2004/RS(G)/779/11/Pt dated 23-12-2019 ) All vendors, exempted from submitting EMD, shall be required to sign a bid securing declaration as per Annexure A to this instruction. " 4.2 No reference to the previous deposit of earnest money and security deposit for adjustment against the present tender will be accepted and any request for recovery from any Security Deposit against present tender will be entertained. 4.3EMD should remain valid for a period of 90 days beyond the final offer validity period. EMD will be refunded to the successful bidders without any interest after finalization of Tender, bidders submits required SD (RB letter no. 2004/RS(G)/779/11/Pt dated 23- 12-2019 para 2.1 (d)). For successful bidder EMD will be refunded on receipt of the Security Money. The Earnest Money of the successful tenderer may be adjusted towards part of the Security Deposit and in case where such tenderer furnishes full Security Deposit as per the tender conditions, EMD will be refunded after receipt of full Security Deposit. EMD will also be refunded without any interest to unsuccessful bidders after finalization of tender. Offers without Earnest Money or documentary evidence in support of exemption from paying Earnest Money are liable to be rejected. 4.4If the validity of the offer is extended, the Earnest Money Deposit (EMD) duly extended shall also be furnished failing which the offer after the expiry of the aforesaid period shall not be considered by the Railway. 4.5If the tender is cancelled by the Railway Administration before tender opening, any EMD paid shall be refunded to the bidder without any interest. 4.6 Forfeiture of Earnest Money: The Railway shall have the right to forfeit the Earnest Money Deposit if the bidder withdraws amends, impairs or derogates from the tender in any respect within the validity period of his offer. If the successful bidder fails to furnish a Security Deposit within 21 days from the date of LOA, then the earnest money shall be liable to be forfeited by the purchaser.
Annexure A given in documents.
Mode of tendering will be single stage single packet system with open tender.
All disputes are subject to ABUROAD Jurisdiction.
VALIDITY OF OFFER: The bidder shall keep the offer a minimum period of 90 days from the date of opening of Tender. Within that period, the bidder cannot withdraw his offer. This is subject to the period being extended further if required by mutual agreement from time to time. Any contravention of the above condition will make the bidder/vendor liable for forfeiture of his Earnest Money Deposit
All the mandatory fields of the Financial offer form (i.e. Rate page) including basic rate, all taxes and duties (including maximum percentage of Sales Tax/VAT and Excise Duty), or any other taxes/duties which may become applicable during the currency of the contract and any other charges have to be filled up by the vendor. The unit of rate shall be as indicated in the tender schedule and cannot be altered by the vendor. All- inclusive rates on FOR ex-works basis shall be automatically calculated by the system and shown to the vendor before submission of offer (Screenshot/print screen will not be taken as proof of having submitted the same rate).
The Bids submitted by Telegram/Fax/E- mail etc. shall NOT be considered. No correspondence will be entertained on this matter.
11. ACCEPTANCE OF TENDER & EVALUATION: 11.1 The acceptance of tender of technically qualified bidder will be on the basis of quoting maximum discount offered on MRP (inclusive of all taxes) i.e. Maximum Retail Price of Medicines, surgical & Consumables items etc. which is printed on, the packing/flaps/bottles (to be quoted in the price bid in e-tender). The local vendor will be paid the MRP minus discount amount, and no other GST/other tax/other charges will be paid separately and which has to be borne by the vendor. 11.2 The Highest discounts offered by the vendor on each category- Category 01: Medicines, Category 02: Surgical & Consumables items, will be the basis for award of contract/RATE CONTRACT. 11.3 Rate Contract will be entered with minimum 2(Two) and maximum 3 (three) vendor/firm/Distributor to be empanelled for each category. Single offer will be consider for any category under unavoidable circumstances only. Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e. L1 will get the maximum supply orders. In case of two vendor's distribution of orders (value wise) should be in the ratio of 70:30.(in case of three vendor's distribution of orders (value wise) should be in the ratio of 60:25:15). Discount offered by L1 should be counter offered to other selected suitable higher bidders i.e. L2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the predefined distribution (the ratio will remain same to give the advantage to the one whose offer was L1). Note:- If the same discount offered by more than one bidders (either L1 or L2 etc.) and found technically suitable for a particular category, then number of vendors for RATE CONTRACT & the ratio for distribution of Supply orders (value basis) to be ordered against rate contracts shall be divided equally between them at a ratio of 50:50. If only single offer received for any or each category. The ratio is 100% to that firm.
Whenever asked the vendor will have to show the purchase bill for the medicine / other items to ensure genuineness of the items being supplied.
Chief Medical superintendent North Western Railway, AJMER reserves the right to accept / reject any bid and annul the bidding process and reject all bids at any time without thereby incurring any liability to the affected bidder.
12.SECURITY DEPOSIT: 12.1The successful bidder shall have to deposit a Security Deposit (@ 5% of the contract value subject to max. Rs. 50 lakh) from a Nationalized Bank/Scheduled Indian Bank within 21 days from the receipt of the letter of acceptance (LOA) of the tender by the Railway Authority. Note: If there is an increase in the contract price of the individual vendor during the purchase of day to day items, the vendor has to immediately deposit the difference of SD or deduct it from the respective monthly bill. 12.2 Security Deposit shall remain valid for a period of 60 days beyond the date of completion of all contractual obligations. (As per Para 3.3 of RB letter no. 2004/RS(G)/779/11/Pt dated 23-12- 2019) 12.3 On the performance and completion of the contract in all respects, the Security Deposit Bond will be returned to the vendor without any interest within 60 days. 13.4 The Security Deposit Bond shall remain in full force and effect during the period that would be taken for satisfactory performance and fulfilment in all respects of the contract and shall continue to be enforceable for six months beyond contract period. The extension or extensions aforesaid, executed on a non- judicial stamp paper for appropriate value must reach the Railway (Government) at least fifteen days before the date of expiry of the Security Deposit Bond on each occasion. Or as updated instruction by Sr. DFM/Ajmer and Railway board guideline. 12.5 Forfeiture of Security Deposit: In case of failure on the part of the firm to execute the contract, save force majeure conditions, Security Deposit submitted by the firm shall be forfeited. Note:1.Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD. Exemption will be applicable as per standard Bid Document of store tender (as per RB letter no. 2004/RS(G)/779/11/Pt dated 23-12-2019 ) Note:2. Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions
Bidders must fill all segments like financial statement, eligibility criteria, terms and conditions, performance statement, deviation statement, checklist & special conditions etc., online in e-tender through IREPS and attach scanned copy of necessary documents.
PERIOD OF CONTRACT: The period of contract shall be initially for a period of two years from the date of awarding the contract. Under exceptional circumstances, to maintain the continuity of supply, the contract period can be extended for a period maximum up to 3 months at a time with the approval of the competent authority i.e. Chief Medical Superintendent, Divisional Railway Hospital, Ajmer with the concurrence of Associate finance. However, the total extension of contract shall not be more than 6 months on the same terms & conditions of the contract on mutual consent of both the parties.
Rejection of the Tender: It will occur if: a.A firm submits conditional Tender. b.Desired discounts are not quoted in financial bid separately for EACH SEPARATE CATEGORY as per direction. c. All the documents uploaded/submitted are not complete. d.Providing incorrect/false information. e.The scanned copies of each of tender/mandatory documents are not clear or the file becomes corrupt due to any reason, it will tantamount to non- submission and the bidder will hold responsible. The Chief Medical Superintendent, Divisional Railway Hospital, Ajmer will not responsibility..
8.RIGHT TO ACCEPT/REJECT ANY BID: Chief Medical Superintendent, Divisional Railway Hospital, Ajmer reserves the right to accept/reject any bid and to annul the bidding process and reject all bids at any time without thereby incurring any liability to the affected bidder.
The contract, if placed shall be governed by (i) the latest version of IRS terms and condition of contract, which is available at the respective links on the Indian Railway e-procurement site www.ireps.gov.in and (ii) the conditions laid down in the tender document and all RB policy issued from time to time in this matter.
Tender documents are free of any cost. Manual offers shall NOT be accepted against e-Tenders, even if they are submitted on the Firm's letterhead/ any other form acquired or downloaded, and, submitted before the closing time. All such manual offers shall be considered as invalid offers and shall be rejected summarily without any consideration.
Note 1: The discount filled in the financial /price bid segment in IREPS. Note2: Vendors/Bidders are suggested to Quote the offer for Category (1) MEDICINES, Category (2) SURGICAL & CONSUMABLE ITEMS separately in financial tabulation on IREPS system as following:- Quantity offered =1 i.e. one (BIDDERS ARE ADVISED TO FILL ONLY "1" (NUMERIC) IN THIS COLUMN) Base Rate = 1 i.e. means MRP (BIDDERS ARE ADVISED TO FILL ONLY "1" (NUMERIC) IN BASE RATE COLUMN) GST = NIL Any other charges (like Pkg. Charges, Freight Charges, Excise Duty, Forwarding Charges etc.) = '0' or 'NIL' (As accepted by IREPS System) Discount Offered = as filled by bidder All inclusive unit rate = automatic generated by IREPS system Note : HIGHEST DISCOUNT OFFERED BY BIDDER WILL BE THE CRITERIA FOR EVALUATION. Note 1: The discount percentage to be filled in the Financial Tender tabulation. Base Rate = 1 (PLEASE FILL ONLY "1" IN THIS COLUMN) GST = NIL Any other charges (like Pkg. Charges, Freight Charges, Excise Duty, Forwarding Charges etc.) = '0' or 'NIL' (As accepted by IREPS System) Discount Offered = 30% (FOR EXAMPLE) Then All inclusive unit rate will be 0.7 (automatic generated by IREPS system)
10. INSPECTION OF THE VENDOR PREMISES: Railway reserves the right to inspect the premises of the bidder if required to verify the credentials of the bidder at any stage of the tender or contract. Under RB Local purchase guideline dated 31/7/2023 Para 4 sub Para c. 'Legal/statutory requirements'
11.4 Each empanelled supplier will be allotted orders on monthly rotation basis or as decided by the Competent Authority as per RB local purchase guidelines. 11.5 For the information of vendors, The expenditure incurred by the Sub-divisional Railway Hospital, ABUROAD on day to day local procurement of pharmaceutical, surgical and consumables is as under: Last two years approximately expenditure Category(1) Medicines items Rs. 19,80,000/- (Ninteen Lac Eighty Thousand only ) Category (2) Surgical & Consumable items Rs. 2,20,000/- (Two lac twenty thousand only ) TOTAL AMOUNT in Rs. 22,00,000/- (TWENTY TWO LAC only )
The order given as per RB policy.The local vendor shall supply the indented items along with invoice copy in Duplicate. The bill shall present along with medicine to Store in-charge for the supplies made every day. Bills submitted by the vendor should be date wise and typed/computerized."
13.CORRUPT OR FRAUDULENT PRACTICES: 13.1The Railway requires that the firm under this offer observes the highest standards of ethics during the procurement and execution of such contract. 13.2In pursuance of this policy, the terms are set forth as follows: a) "corrupt practice" means the offering, giving, receiving or soliciting of anything of value to influence the action of the public official in the procurement process or in contract execution; and b) "Fraudulent practice" means misrepresentation of facts in order to influence the procurement process or execution of a contract to the detriment of the Railway, and includes collusive practice among firm (prior to or after firm submission) designed to establish offer prices at artificial non-competitive offers and to deprive the RAILWAY of the benefits of the free and open competition; 13.3 The Railway will reject a proposal for award if it determines that the firm recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question; 13.4 The Railway will declare a firm ineligible, either indefinitely or for a specified period of time, for award of the contract if at any time it determines that the firm has engaged in corrupt and fraudulent practices in competing for or in executing the contract. 14. The contract shall be governed by latest version (along with all correction slips) of IRS Conditions of contract, and all other terms and conditions incorporated in the tender document along with Railway Board Letter No. 2017/H/4/1/Local purchase dated 31.07.2023 and all RB policy issued from time to time in this matter.
7. PROCEDURE OF BIDDING & SUBMISSION OF BID: 7.1The tender will be in single stage single packet open tender through IREPS. 7.2 Document to be submitted online (scanned copy). I.Vendor(s) participating in Tender must have Valid drug License as per Drug & Cosmetics Act 1940. If the license is renewed, the renewal certificate/ receipt of renewal copy must be attached. II.Vendor(s) participating in Tender must submit "Non Conviction Certificate" issued from State Drug Controller authority. III.Copy of Partnership Deed and Power of Attorney in case of Partnership firm /Memorandum and article of association, as applicable. IV.Authorization letter for signing/filling the e-Tender Only authorized person should upload all documents using his/her DSC. V.Financial statement (Balance Sheet and Profit and Loss Account Statement) duly certified by Charted Accountant of last three consecutive financial years (i.e. 2021-22, 2022-23 & 2023-24). VI.Turnover Certificate of last three years (i.e. 2021- 22, 2022-23 & 2023-24) duly signed by registered Charted Accountant. VII.Annexure-III on non-judicial stamp paper of Rs. 100/- VIII.A copy of GST Registration details of the vendor should be attached/ uploaded. IX.A copy of valid PAN Card of firm/ Proprietor /Vendor should be attached. X.Name and address of bankers along with other documents (cancelled Cheque) for E.C.S. purpose. XI. Relevant performance certificate for Past experience of supplying of medicines, surgical and consumable items to central / state Government/Private/ corporate/autonomous/ Hospitals for establishing the performance/ Capacity of the vendor in these organization should be submitted. XII.Bidders profile giving complete details (Annexure-I & II) XIII.Bidders are advised to submit their financial bids filled in the price bid segment in IREPS. The bidder must quote their offers the discounts for each categories i.e. (1) Medicines, and (2) Surgical & consumable items etc. separately. If the bidder quotes NIL/ZERO discount in price bid for the quoted item, the bid of the Bidder for that particular item shall be treated as unresponsive and shall not be considered. Offers of eligible bidders will be evaluated on the basis of discount offered in financial tabulation system generated on IREPS Conditional discount will not be considered for adjudging the inter-se position i.e. rate quoted without any conditions attached (viz. Discount/ Rebates having linkages to quantity, payment, delivery place etc.) will only be considered for evaluation purpose. Railway, however, reserves the right to use the discounted rate/ rates considered workable and appropriate, for counter offer to the successful bidders.
All documents to be scanned and uploaded as clear and legible PDF documents on the IREPS portal latest by date and time mentioned in schedule of tender process.
Vendors should note that, the cost of one medicine inclusive of all prevailing taxes in one bill should not cross Rs. 10,000/-.
The offer of given discount on MRP will be valid for the entire period of validity or rate contract including the extended period if any.
4 conditions
Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.
Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.
Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.
Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.
1 location across Rajasthan
RATE CONTRACT of local Vendors i.e. Firms/ Distributors/Chemist shops for Day to Day supply of (1) Medicines and (2) Surgical & Consumables Items etc. to SUB- DIVISIONAL RAILWAY HOSPITAL, ABUROAD, FOR PERIOD OF TWO YEARS.
RT-SDHABRCMSAII2025~NWR
RT-SDHABRCMSAII2025
Open - Indigenous
Goods
Rajasthan
₹0
₹44,000
22 Dec 2025
27 Nov 2025
2 items
All types Medicine like; tablets, capsules, injections (ampoules / vials / PFS), unit items like D rops, Phials, bottles, tubes, solutions etc. [ Warranty Period: 30 Months after the date of delivery ] ]
All types of Surgical Items like; Sutures, ligatures, splints & braces, , imported surgical item's , other general appliances, small medical or surgical instruments/ items, Gauge, bandages, Disposable Syri nges, Infusion/Transfusion sets, ECG rolls, clips, products used in Pathology, laboratory items, chemicals & reagents, Radiology(X-ray film and Chemicals), OT consumable, Disinfectants, handwash, Handrub etc. [ W arranty Period: 30 Months after the date of delivery ] ]
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