HVN-66 INSULATING LINER FOR USE WITH PSC SLEEPER TO DRAWING NO. RT-2496 SUITABLE TO 60 KG (UIC) / 60E1/ 52 KG RAILS DRW: (RDSO) RT 3706-3708 SPEC: (RDSO) IRS Specification T-44, 2025, Third revision

Special Eligibility Criteria

1. 1

   [A] The firms/makes approved by RDSO [Item ID 3100587] [Sub ID 3100587001] are eligible for bulk quantity order. The approval status of the firm for the said item will be reckoned as on the date of tender opening and not thereafter. But, in case of downgrading/removal/suspension/banning etc. after opening of tender, such changes shall be taken into account while considering the offers. Bidders should submit documentary evidence failing which offer is liable to be ignored [B] Bulk purchase [minimum 80 percent of net procurement quantity] will be made from those sources who are on the approved panel list. The offers from developmental vendors may be considered for developmental orders limited to the extent of up to 20% of the net procurement quantity. In cases, where the rates received from unapproved sources are lower than those applicable to approved sources and where the unapproved source are having potential for supply of quality material and are having infrastructure of plant and machinery and testing equipment, in such cases unapproved sources may also be considered for placement of developmental order for up to 20% of the net procurement quantity. Total developmental order quantity shall be limited up to 20% of Net Procurement Quantity in regular tenders [C] If considered essential, placement of development orders can also be considered on Developmental/Unapproved vendors whose rates are higher than the rates available form approved sources. [D] Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM. Authorization letter should be tender specific. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored.

   Document required

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection to be done by TPI agency.
2. 2

   Bidders must note that for offers having vague delivery schedule like - as per your requirements- or any time delivery- or indefinite like -02 to 12 months- or like -06 to 08 months- etc, delivery period while issuing the contract shall be given as per the requirement best suited to this office within the quoted range. No further claim by the bidder shall be admissible in such cases.
3. 3

   By default your offer shall be considered as valid for 90 days from the date of tender opening. This is a mandatory requirement and no deviations to this will be permitted or considered while consideration of the offer. Bidders not willing to accept this condition must not submit the offer. Bids if submitted shall be considered as deemed acceptance of this condition. Any deviation regarding this or remarks for not agreeing to this condition, offered in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
4. 4

   Submission of Security Deposit shall be mandatory for all the bids received except for the categories as per Annexure-A [Copy is attached]. This is a mandatory requirement and no deviations to this will be permitted or considered while consideration of the offer. Bidders not willing to accept this condition must not submit the offer. Bids if submitted shall be considered as deemed acceptance of this condition. Any deviation regarding this or remarks for not agreeing to this condition, offered in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
5. 5

   Bidders to indicate the HSN code of the tendered item along with their GST registration number in the remarks column.

   Document optional
6. 6

   Whether statutory variation clause is acceptable to bidder?

   Confirmation required
7. 7

   MSEs registered under Udyam Registration are only eligible to avail the benefits under the Public Procurement Policy for MSE.

   Document optional
8. 8

   For orders placed on dealers/traders/agents, documents certifying that the material is sourced from the OEM/OEM authorised dealer will have to be produced by the firm at the time of delivery.

   Confirmation required
9. 9

   I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority, I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached]

   Document optionalConfirmation required
10. 10

    I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries; I certify that this bidder is not from such a country or; if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered [Where applicable, evidence of valid registration by the Competent Authority shall be attached.

    Document optionalConfirmation required
11. 11

    Offers will be evaluated strictly as per the eligibility criteria as defined under para ELIGIBILITY CONDITIONS : Special Eligibility Criteria of this tender document. Any other eligibility criteria if mentioned anywhere in any of the uploaded documents will have no relevance with respect to evaluation of the bids.
12. 12

    In tenders where inspection agency is mentioned as TPI, Inspection by any of the TPI shall be binding on the bidder and the Railways will decide TPI agency. Bidders having willingness for any specific TPIs only must not participate in this tender. Bids if submitted shall be considered as deemed acceptance of the bidder for inspection by any of the TPI without any specific choice even if mentioned by the bidder anywhere in their offer. Indicating choice of specific TPIs in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such specific choice of TPI, if indicated by the bidder, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
13. 13

    Delivery address: -SSE/P- WAY/STORES/Ajni, Nagpur . Pin code 440003, Contact No. 9503012296

1. 1

   Other terms and conditions as per IMPORTANT TERMS and CONDITIONS OF TENDER [copy is attached] is applicable.

2. 2

   There shall be no exemption from submission of EMD & SD except for the categories as per Annexure-A. Detailed terms & exempted categories are as per Annexure-A [copy is attached].

3. 3

   Bid Securing Declaration [Applicable only for bidders availing exemption from submission of EMD]-I/we certify that my/our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/ Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/ we withdraw or modify my/ our bids during the period of validity, or if I/ we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender, I/ we shall be debarred from exemption of submitting Bid Security/ Earnest Money Deposit and performance security/ Security Deposit for a period of 6 [six] months, from the date I/ we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

4. 4

   If the Contractor, having been called upon by the Purchaser to furnish security deposit, fails to make a security deposit within the specified period, it shall be lawful for the Purchaser to cancel the Letter of Award and to recover from the Contractor the amount of such security deposit by deducting the amount from the pending bills of the Contractor under any other contract with the Purchaser or the Government or any person contracting through the Purchaser or otherwise howsoever, duly adjusting the Earnest Money deposit, if any, made by the contractor.

5. 5

   Undertaking/declaration from bidders: By submitting bid against this tender I/we understand and declare as follows: I /we have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to Code of Integrity, Misdemeanour and Penalties. I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected in terms of the relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage. Note to Bidders: Bidders are advised to carefully review the contents of the Undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid. In case of multiple items being clubbed in a single tender, applicability of the above condition shall remain item-wise.