Star Plate for X-class locomotive

Special Eligibility Criteria

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   1] Firms must furnish proof of supplying the M&P item to any railway within the three years preceding from the date of tender opening, showcasing at-least 01 number M&P item as past performance. Supply credentials must be documented through an R Note or a receipted challan, authenticated by a Gazetted officer or CRAC for GeM purchases. 2] The submission of only purchase order copy will not be considered as proven past performance

   Document requiredConfirmation required
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   I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (last version) and upon the terms of the Revised special conditions and Instructions for the Guidance of the Contracts issued by the Western Railway S/137/F Revised May 2011 Amendment No. 12 of August 2018.
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   Procurement from (OEMs) manufacturers or authorized agent/dealer: 2.0 Either OEM should quote directly or OEM can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. 2.1 The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be liable to be passed over. 2.2 Trader / Authorized dealer should mention name of Manufacturer along with complete address for inspection of material at OEM Premises in line with Instructions to Tenderers and General Conditions of Contract VERSION 2024 or latest with all revisions and corrigendums issued before tender closing.

   Document optionalConfirmation required

Commercial-Compliance

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   The tender will be governed by Railway Board letter No.2020/RS(G)/779/ 2 dtd. 12/06/20 and2015/RS(G}/779/5(Vol.l) dated 24/09/2020 & 2015/ RS(G)/779/5(Vol.III) dated 12.07.2020 for Public Procurement (Preference to Make in India). Since, there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost andRailways shall not be liable for any loss or damage caused to the vendor

   Confirmation required
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   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

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   as per R B letter no. 200/RS(G)/779/7Ptl dtd 29.06.2017 para d , the order can be placed even on unapproved vendor if the rates offered by approved sources are unreasonably high. The para d of the above mentioned R B letter is reproduced below:- With regard to Boards letter reffered at (iii) above, in suspected cartel situations or where available rates from approved sources are adjudged unreasonably high, despite fair efforts as permissible after recording reasons, Railways may consider placing orders outside Approved venders list, even beyond prescribed limits, if any, subject to rates being reasonable and firms otherwise considered capable.
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   Earnest Money Deposit (EMD): (1) 2% EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted. (2)Exemption to submit EMD will be given in the following cases : (a) Micro and Small Enterprises (MSEs) registered for the tendered item. (b) Other Railways and Government Departments. (c) Indian Ordnance Factories. (d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. (e) Vendors registered with Railways for the trade group of the item tendered. (f) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. (h) In tenders issued against PAC, OEM in whose favour PAC has been issued (i) KVIC and ACASH for items supplied by them.
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   SECURITY DEPOSIT (SD): All successful tenderer shall deposit Security Deposit (SD) amount @5% of contract value rounded off to nearest higher Rs.10, subject to maximum Rs. 50 lakhs for contract value upto Rs 50 Cr. In case of contract value above Rs 50 Cr. SD will be Rs 1 Cr. 2.0 There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: i. The Contract value upto Rs.25 (twenty five) lakhs. ii. Other Railways and Government Departments. iii.Indian Ordnance Factories. iv. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. v. In tenders issued against PAC, OEM in whose favour PAC has been issued. vi. KVIC and ACASH for items supplied by them. vii. Vendors registered with Railways for the trade group of the item tendered for orders valued upto their monetary limit of registration. viii. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. ix. Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. 3.0 Security Deposit (SD) shall remain valid for a period of 60days, beyond the date of completion of all contractual obligations. 4.0 SD from successful tenderer should be received in purchase office within 21 days from the date acceptance letter issued by purchaser. In the event of successful tenderer (s) failing to deposit/submit SD in acceptable form within the prescribed period as aforesaid, the EMD submitted by such successful tenderers shall be automatically adjusted towards SD. In case where available EMD amount is less than required SD and the successful tenderer does not deposit the balance SD amount within stipulated time, then EMD shall be forfeited and case be dealt with as that of withdrawal of offer by the tenderer.
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   SECURITY DEPOSIT (SD): On submission of the tender in IREPS it shall be considered that the firm has signed the following declaration: I/Wecertify that my/our offer is eligible for exemption from submission of bidsecurity/Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security /Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering.Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/ SecurityDeposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/ Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/ we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.The offer will be summarily rejected if there is any deviation or non-acceptance of this declaration is given anywhere in offer by tenderer. There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are so disqualified as per the declaration signed by them. 6.0 Para 5.0 above shall not be applicable for Govt. Departments/ordnance factories/ other Railways / Railway PSUs/KVIC/ACASH and matter shall be taken up with them departmentally /administratively. 7.0 Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, asamended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. 8.0 Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action.
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   SPECIAL INSTRUCTIONS : 1). The cost is inclusive of Design,Manufacture,Supply,Erection and Commissioning, Bidder may quote separately along with Concomitant Accessories and List of Tools for each machine for successful operation of machine. (2). Calibration certificate shall be provided for Any kind of gauging/measuring instrument installed on machine with validity of 12 months from the date of commissioning. (3). Before Dispatch of machine the supplier has to complete the foundation work and in no case machine will be accepted by consignee if foundation is not completed (if foundation required) (4). The machine will not be accepted at consignee%BFs premises unless the Passed Quality/ Quantity Inspection Certificate of RITES/Inspection Agency is produced. (5). The machine shall be designed in such a way that it shall be RODENT/RAT proof i.e. no rodent/rat can enter in the working system and cause damage. (6). Suitable UPS unit to be provided to protect the PLC like delicate systems in case of sudden power failure or other wise there shall be inbuilt voltage protection system. (7). Payment Terms: After Receipt of Machine at Consignees premise Joint Receipt Inspection (JRI) will be prepared (Countersigned by Gazetted Officer) and on proof of JRI only 80% payment will be released. Balance 20% payment will be released after issue of PTC (Proving Test Certificate to be issued after One month of commissioning and successful operation of machine).
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   SPECIAL INSTRUCTIONS- : 8) Physical Damage during warranty and CAMC: The physical damage means damaged caused due to intentional damage caused by any individual as sabotage, Fire, Flooding, and Earthquake i.e Force Majeure clause. Any damage appeared by virtue of use (poor quality material) not sustaining during warranty or during CAMC will be the responsibility of contractor to make the part/assembly in working condition or replacement of same. (9) Police Verification: Any person deployed by the firm for foundation work, erection/ commissioning, Warranty repair work, CAMC work has to produce current Police Verification Certificate, in absence of this , working permission will not be granted to the un-verified person. (10) For proper and safe use of the machine, firm is required to display engraved plate of DO%BFs and DON%BFT%BFs on the machine. (11) All the personal deployed by the firms has to compulsory wear PPEs, i.e. Helmet, Safety Shoes, Gloves, Mask (if required) , Safety Harnes (in case of working at height) , on violation of this instruction, deployed personal will be removed from workshop premises

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   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.