Comprehensive Annual Maintenance Contract of IPS (M/s HBL make) for the newly added SPJ-MFP section in SPJ Division of East Central Railway for three years.

The firm should be OEM or OEM authorized Dealer for manufacturing, commissioning, servicing and maintenance of the HBL Make IPS. Tender specific OEM authorization document to be attached (For OEM authorized dealer).

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

The bidder has to submit the Annexures attached with tender:- I/A,I/B,II, III,IV/A,IV/B , tender first Sheet duly fill-up and signed (As applicable).

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Mode of Payment from Railway through a "Letter of Credit(LC)" arrangement. If yes, attach beneficiary Bank details. Details available in Special condition.

The Balance Sheet and all other Financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference.

(Special Condition of Contract for mandatory updating of Labour data on Railway's shramikkalyan portal by Contractor (Ref:- Railway Board letter no.-2018/CE-I/CT/4, Dated 17.10.2018.)

A. Contractor is to abide by the provisions of Payment of Wages act &Minimum Wages act in terms ofclause 54 and 55 of Indian Railway GeneralCondition of Contract. In order to ensure the same, anapplication has beendeveloped and hosted on websitewww.shramikkalyan.indianraihwars.gov.in'.Contractor shall register his firm/company etc. and uploadrequisite details oflabour and their payment in this portal. These details shall be available inpublicdomain. The Registration' updation of Portal shall be done as under:(a) Contractor shall apply for onetime registration of his company/firm etc. inthe Shramikkalyan portal with requisite details subsequent toissue of Letter ofacceptance. Engineer shall approve the contractor's registration within 7 daysof receiptof such request. (b)Contractor once approved by any Engineer, cancreate password with login ID (PANNo.) for subsequent use of portal for allLOAs issued in his favour. (c) The contractor once registered onthe portal,shall provide details of his Letter of Acceptances (LOA)/Contract Agreementson shranikkalyanportal within 15 days of issue of any LOA For approval ofconcerned engineer. Engineer shall update (ifrequired) and approve thedetails of LOA filled by contractor within 7 days of receipt of such request.(d)After approval of LOA by Engineer, contractor shall fill the salient details ofcontract laboures engagedin the contract and ensure updating of each wagepayment to them on shramikkalyan portal on monthlybasis. (e) It shall bemandatory upon the contractor to ensure correct and promt uploading of allsalientdetails of engaged contractual labour & payment made thereof aftereach wage period. B. Whileprocessing payment of any 'ON account bill' or'Final bill' or relese of 'Advance ' or 'PerformanceGuarantee/Security deposit' contractor shall submit a certificate to the Engineer orEngineer'srepresentative that " I have uploaded the correct details of contract laboursengaged inconnection with this contract and payment made to them during the wage period in Railway'sShramikkalan portal at www.shramikkalyan.indianrailways.gov.in till _____, month,______ Year.".

Special Conditions for inclusion of 'Letter of Credit' as Mode of Payment in works Tender or Service tender. (Authority: - Railway Bd. letter no.2018/CE-I/CT/9, dated: 04.06.2018).

For all the tenders having advertised cost of Rs.10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.

This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.

The option so exercised, shall be an integral part of the bidder's offer.

The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.

In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:

The LC shall be a sight LC.

The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.

SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills.

The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work.

The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.

The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation (format enclosed as Annexure 2) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.

The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation.

The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways.

On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).

The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill.

3.5.11 The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch).

The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local 3.5.12 SBI Branch).

The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally 3.5.13 signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account.

Any number of bills can be dealt within one L.C, provided the sum total of payments to contractor is within the amount for which LC has been opened.

The LC shall be closed after the release of final payment including PVC amount, if any, to the 3.5.15 contractor.

The release of performance guarantee or security deposit shall be dealt directly by railway with the contractor i.e., not through LC.

Payment Terms:

Payment shall be made on quarterly basis, after expiry of each quarter of satisfactory maintenance against bills to be submitted by the firm. Payment shall be made after maintenance service report, record of monthly visit; failure and servicing done are verified & certified by the Railway representative and required UP time as specified is ensured each month.

Full payment for the quarter (i.e. 3 months) shall be given to the Contractor only after all AMC obligations are fully discharged for that quarter.

The payment shall be done for periods for which maintenance has already been done No advance payment will be permitted. Any increase in taxes will not be incorporated in an AMC agreement. Payment will be made by Sr.DFM of the division concerned based on certificate of Railway supervisor issued after verification of records. Records of monthly visit, failure rectification and service done shall be maintained as per format. The following documents duly certified by Sectional ASTE / DSTE will be submitted along with the bill : (a)Record of monthly visit, (b)Date wise record of movement of service engineer, (c)Record of maintenance/service done [Based on details as per Annexure-C(i) & C(ii)] , (d)Record of failures and their rectification (Based on details as per Annexure- A), (e)Record of penalty levied [Based on details as per Annexure B (i), (ii) & (iii)] and (f)Certification that IPS is working satisfactorily.

All payments shall be made on the certificate of the Engineer within a reasonable time of the submission of the necessary bills by the contractor. Payment shall be made through cheques/NEFT/RTGS/LC payment in the name of the Contractor.

Scope of Work:- (i)Comprehensive Annual Maintenance Contract of IPS (M/s HBL make) for the newly added SPJ-MFP section in SPJ Division of East Central Railway for three years. (ii) Technical Specification/Special Terms & Conditions for CAMC of IPS attached with tender. CAMC work shall be executed as per Technical Specification/Special Terms & Conditions for CAMC of IPS attached. Note:- Railway reserve the right to change/alter/delete the Site/Location as per requirement of railway, feasibility/availability of site, Site requirement or for any other reason. (iii)The latest Specifications, Amdt. Shall apply to all the drawing/specifications. The detailed tech. specifications, Insp., term & conditions etc. for work execution, supply will be as per tender document./condition (as applicable). Inspection for each items is mentioned in schedule , however, for any safety items which requires TPI , the same to be supplied, with TPI irrespective of the inspection mentioned in schedule . Note:- All the materials (schedule items) shall be supplied as per railway requirement. There should be no any compatibility/suitability issues for supplied materials to the existing/New equipment. (iv)The work will be executed and materials will be supplied as per instruction of site engineer(v)The item /Qty. taken in schedule may vary as per site requirement. Railway reserve the right to change/alter/delete the item/Qty.at any stage of contract,. Railway does not guarantee work under each item and quantities of the schedule.(vi)The price quoted by the Tenderer shall include the price of materials including all incidental charges for transport, loading/ Unloading and handling of materials and all others charges etc. The prices shall include all taxes (Including GST), duties, royalty and levies (including Octroi etc.).,Recovery of taxes from Bill:- As per Extant Rule....... The contractor shall be responsible for carriage, safe transport of materials, loading unloading and safe handling of all materials etc. for execution of work.(vii)The various standard guidelines issued by Railway/HQ regarding management of contract, technical aspects, execution of work, E. C. railway practice inforce etc. shall be apply in this contract (As applicable).

Transportation of Materials:-

All materials specifically supplied by contractor to be supplied to the SSE/Signal or Tele/Store/SPJ or as specified by competent authority.

Contractor will carry all the materials (contractor supplied) from SSE/Signal or Tele/Store/SPJ or as specified by Competent authority to the site of work at his own cost and arrangement.

Execution of AMC:- Not applicable.