HEAD STOCK COMPLETE

Special Eligibility Criteria

1. 1

   [A] The tenderer must have supplied the item 'HEAD STOCK COMPLETE FOR ICF COACHES TO DRG NO. WFAC4-1-2-401' to this Railway or any other zonal railways/production units. Documentary evidence (such as R/Notes, RITES Inspection Certificate,Complied PO etc.) must be furnished along with the offer evidencing the execution of such purchase orders. AND [B] The tenderer with satisfactory past performance as mentioned above for supply of the item 'HEAD STOCK COMPLETE FOR ICF COACHES TO DRG NO. WFAC4-1-2-401' for a qty. of 20 percent or more of the tendered qty. against a single contract during the last five financial years or in the current financial year prior to and excluding tender opening date may be considered (as responsive to S.Rly requirements) for placement of bulk and regular order. OR If such past performance level is lower, then the offer may be considered [as responsive to S Railway requirements] for placement of developmental order not exceeding 20 percent of the net procurable quantity. Tenderers, who have no past performance as above, may also be considered for developmental orders.

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Commercial-Compliance

1. 1

   SPLIT CLAUSE:. Pre-decided splitting condition is applicable in this tender. The Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration in terms of the criteria outlined in para 5.2 of Southern Railway Tender Conditions Part (B) available under mentioned link

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2. 2

   1). INSPECTION: By TPI. 2). Tenderers may refer Annexure - 13 of SR Tender conditions. 3). Firm to please mention the place of inspection with full address and pin code. 4). Selection of Inspection Agency is governed by Railway Board Letter No. 2022/RS(G)/779/8 Dated: 04.01.2023. 5) If offer value happens to be less than 5 lakh, then inspection will be by Consignee.

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3. 3

   Deviations: Technical/Commercial deviations if any should be recorded in the Techno - Commercial Tabulation field itself. If it is attached in the Annexure or as attachments the same are liable to be ignored.

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4. 4

   PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Stores Tender Conditions for Electronic Tenders available under the mentioned link. Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 & 2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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5. 5

   (i) Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY". (ii) MSE firms should submit a copy of valid MSE Certificate at the time of submission of their bid. (As the validity of Udyog Aadhar Memorandum was up to 30.06.2022 it is not considered as a valid document for availing MSE preference).

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6. 6

   HSN CODE 8607 and SOUTHERN RAILWAY / TAMILNADU GST NO. 33AAAGM0289C1ZQ - (i) Firms with MSME /NSIC Certificate for subject item are requested to submit the same for eligibility towards purchase preference. ii) a) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. b) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. c) Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. d) Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order. e) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

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7. 7

   Tenderers shall confirm the following declaration failing which the offer is likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

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8. 8

   Failure Consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract. Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly."

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9. 9

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

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10. 10

    GST Related : As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. (B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. (C) Firm should also give a declaration that any additional. Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay. [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used

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11. 11

    for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. In case firm misclassifies HSN Code/GST rate, higher GST, if any, due to this misclassification shall be paid and borne by the firm itself. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. [i] Tenderers should upload GST rate along with documentary evidence, HSN code and full bank details of the firm.ie Bank name, bank address, Account Number, IFSC code & MICR code along with the bid. [j] Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay. Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous.

    Confirmation required
12. 12

    EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS". EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by the purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy.iv) Other Railways, Indian Ordinance factories and Govt. departments. v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. vi) Vendors registered with Southern Railway for the trade Group/trade groups of the tendered item . vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS" for the Proforma for BG. Please refer Annexure- 9 of "SR TENDER CONDITIONS" for BID SECURING DECLARATION FOR AVAILING EXEMPTION FROM SUBMISSION OF EMD

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13. 13

    SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs (payable in the name of Dy.FA&CAO/WS/PER) subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 (Twenty-Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monitory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A in SR Tender Conditions & please refer Annexure- 5 of "SR TENDER CONDITIONS" for the Proforma for BG).

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14. 14

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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General Instructions

1. 1

   Delivery Terms : FOR Destination.
2. 2

   Mode of Despatch : By Road/Rail
3. 3

   Packing Instructions As per IRS Conditions of Contract and Eco- friendly packing is only acceptable. Plastics to be avoided.
4. 4

   Railway reserves the right to impose general damages of 10% of PO value in case firm fail to supply after placement of purchase order
5. 5

   EX-STOCK or EARLIER DELIVERY IS PREFERRED

1. 1

   I/We have carefully gone through the IRS Conditions of Contract, 2025 particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.