Manufacture and supply of 6mm thick Nylon Cord Reinforced GRSP for 1 in 12 Turnout 60kg to RDSO Drg.T-4218

Special Eligibility Criteria

1. 1

   1) RDSO approved / developmental vendors for NCR Grooved Rubber Sole Plates [RDSO sub Item ID: 3100584003], as available in the IREPS vendor directory, and having prototype approval for 6mm thick NCR Grooved Rubber Sole Plates, will be considered for placement of the order. 2) Approved / developmental vendors whose prototype is not approved for 6mm thick NCR Grooved Rubber Sole Plates , shall be treated as conditionally approved / developmental vendors, and their offers shall not be considered for placement of any order. 3) Railway reserves the right to distribute the tendered quantity amongst the RDSO approved firms depending upon their performance and manufacturing capabilities. The Railway's decision in this regard shall be final and binding. 4) The approval status of the firm shall be reckoned as on the date of tender opening and not thereafter. But in case of downgrading/removal / suspension / banning etc after opening of the Tender, such changes will be taken into account while deciding tenders. 5) For detailed conditions, please refer Para 3.0 of Part 'B' Tender Conditions of Southern Railway, Stores Department. 6) The above eligibility criteria shall supersede any contrary eligibility conditions mentioned elsewhere in this tender document and enclosures.

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2. 2

   As per RB letter no. 2021/RS(G)/779/7 dated 09/05/2025, Railway units, other than the concerned nominated vendor approving agencies, are permitted only to place orders either on developmental vendors or approved vendors, for the items which are restricted to be procured from vendors listed on UVAM. No orders can be placed by Railway Units, other than nominated vendor approving agencies, on vendors who are not "Developmental Vendors" or "Approved Vendors". For clarity, it is re- iterated that "Developmental Vendors or approved vendors" are only such vendors which are listed as developmental vendors or approved vendors on UVAM without any condition.

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Commercial-Compliance

1. 1

   Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

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2. 2

   Failure Consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract value. Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly. Bidders should note the clause 13 of IRS conditions of contract 2025.

   Confirmation required
3. 3

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence o f the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence. (iii)Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/women entrepreneurs to claim the benefit under this sub classification.

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4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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5. 5

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions.

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6. 6

   SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions and clause 3.4 of IRS Conditions of Contract 2025. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of Southern Railway Tender conditions.

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7. 7

   Split Clause: Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration to ensure reliability and continuity of supplies in terms of the criteria outlined in Para 5.2 of Southern Railway Part-B of Tender conditions.

   Confirmation required
8. 8

   Procurement of the item is restricted to Class-I Local suppliers with minimum local content of 50% (Class-I Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be "Class-I Local suppliers" (i.e., "Non-Local suppliers" or "Class- II Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

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9. 9

   Local Content:-The Class I local supplier at the time of bidding shall indicate percentage of local content and provide a self-certificate that the item offered meets the local content requirement for Class I local supplier and shall also give details of the location(s) at which the local value addition is made. The tenderer shall refer Para.16.0 of Part.B of Southern Railway Tender Conditions.

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10. 10

    Offers from allied /sister concern firms: In case of RDSO approved allied/sister concern firms, only one of the allied/sister concern firm is eligible to participate in the tender. If more than one allied /sister concern firms participate in the tender, offer of all the allied /sister concern firms will be ignored.

    Confirmation required
11. 11

    [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

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12. 12

    Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

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13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

1. 1

   i) Process Inspection of Rail Pads by RITES shall be through Process Inspection methodology as laid down in the Railway Board letter No.2022/RS(G)/779/8 dt 18-03-24, and Deputy Director Railway Stores (G) letter No.2024/RS(G)/779/12 dated 16.10.2025. The process inspection is over and above the existing final inspection of the finished product, which shall also be done by RITES. Inspection of goods through process inspection shall be done throughout the production cycle. Process Inspection Order for Rail pads is enclosed as Annexure-A ((available in the attached document "Process inspection conditions" under title - Special Conditions for Inspection of Rail pads through Process Inspection by M/s RITES Ltd.). ii) The above inspection terms supersede contrary inspection condition, if any, elsewhere in this tender document and enclosures.
2. 2

   1. GST - Please refer Para 14.0 of Part A of Southern Railway Tender conditions available under the above mentioned link.. 2. Preference to Make in India - please refer Para 16.0 of Part B of Southern Railway Tender conditions available under the above mentioned link 3. Tenderers are advised to refer Instruction to Tenderers (Part A) and Tender conditions (Part B) for other Terms and Conditions available under the above mentioned link. 4. MSE firms- Please refer Para 15.0 of Part B of Southern Railway Tender conditions available under the above mentioned link. 5.Tenderers should upload latest purchase order/receipt note copies from other Railways for same item. 6. For availing MSE benefits, it is the responsibility of the firm to upload the relevant documents along with their offer.

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3. 3

   All the bidders / tenderers should ensure that they are GST compliant and thier quoted tax structure / rates are as per GST LAW. In case the successful tenderers is not liable to be registered under CGST/GST/UTGST/ SGST ACT, The Railway shall deduct the applicable GST from him / their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned Tax Authority.

   Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

3. 3

   I/We have carefully gone through the IRS Conditions of Contract - 2025, particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage