Procurement of 40W solar street lights for 2x600MW, SSTPP, MPPGCL, Khandwa

M.P. Power Generating Company Limited (MPPGCL)

QUESTIONNAIRE TENDER NO. T -2026_MPPGC_487966

PART ‘A’ GENERAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Write ‘Yes’ or ‘No’ wherever applicable

1 Name & Address of the Authorized bidder/Organization/Company etc.

2 (i) Tenderer is a Manufacturer/Stockiest/ Authorized selling agent/Authorized importer (Delete whichever is not applicable)

i. Whether Tenderer is a MSME Registered Firm

3 If manufacturer, give

a) Address of factory

b) Year of starting manufacture

c) Whether same/similar materials manufactured earlier (if yes, give references)

d) Production capacity of tendered item(s) per year

e) The capacity already booked for this year

f) Whether agreeable for inspection of factory by Company Officers

4 If stockiest/authorized selling agent/authorized importer give

a) Name of Principal

b) Reference of documentary evidence

5-a) Whether the bidder is registered with NTPC or any other Electricity Board/other power utilities for supply of same/Similar items.

b) If yes, Name of organizations with whom registered

c) Whether documentary evidence regarding registration enclosed

d) Items of registration

e) Period of registration

6-a) Whether the bidder has signed any annual rate contract With organization like NTPC/Electricity Boards/Other Power Utilities.

b) If yes, whether documentary evidence of the Rate contract referred to at “a” above is enclosed

7 Whether the bidder is an ancillary unit of organizations like M/s Alstom Power, M/s BHEL or any manufacturer of main Plant for Power Station either in past or at present for spares for Turbines/Boilers/Auxiliaries/Coal handling Plant of Thermal power Station

8 Any other Information that bidder may like to give in order to Highlight his bid.

If yes, give details

PART ‘B’ : COMMERCIAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Write ‘Yes’ or ‘No’ wherever applicable

1- Whether the offer is valid for 06 months from the date of opening of Commercial / Technical bid

(if no, Give the Details) Give Validity Deviation Details

2- The quoted prices are FIRM

3- Rates quoted are FOR Destination with Break up up-to Destination

4- Packing & forwarding charges are (Please note that :- P&F charges shall remain FIRM till complete execution of the order).

ii. If Yes, Indicate % component of Basic Price indicated in Pricebid

iii) If No, Confirm whether it is Inclusive or NIL

5-A) Goods & Service Tax

a)GST applicable %

b)HSN Code has been mentioned against each item

c)GSTIN of Bidder

6- i- Any other tax applicable; please specify

ii- Whether you are agreeable that any other taxes if become applicable during execution of the order, then same shall be absorbed by you and not charged extra from MPPGCL

7- Mode of dispatch Dispatch by road on freight prepaid and door delivery basis is only acceptable.

8- a)Freight Charges

ii. If Yes, Indicate % component of Basic Price indicated in Pricebid

iii. % of GST applicable on Freight Charges quoted in pricebid

iv) If No, Confirm whether it is Inclusive or NIL

i)Freight Charges shall remain FIRM till complete execution of the order.

9- Whether MPPGCL’s terms of payment is acceptable to the tenderer (if no, indicate in schedule A of commercial deviations )

i- if no, Give the offered Payment Details Give Payment Deviation Details

10- Delivery Period

i)Drawing submission period (if required)

ii)Sample submission period (if required)

iii)Commencement of supplies from the date of LOI/Order/Approval of drawing/sample approval

iv)Supply Schedule per month

v)Completion of supply within days/months from the base date of delivery period (base date for counting the delivery period shall be date of Purchase Order). Note :- In case of chemicals, the delivery will be as per phased manner as per delivery schedule issued by Senior Chemist (Coal Sampling) / Chief Chemist of Various Thermal Power Stations of MPPGCL.

11- Whether agreeable to MPPGCL’s penalty clause.

(if no, Give the Details) Give Penalty Deviation Details

12- Whether agreeable to the Guarantee Period as per Tender Specification

(if no, Give the Details) Give Guarantee Deviation Details

13- Whether agreeable to furnish MPPGCL’s standard security deposit @ 10% of value of order for satisfactory execution of the order and to cover guarantee period plus six months Grace Period for settlement of liabilities.

(if no, Give the Details - in case of non-acceptance for submission of SD as per NIT requirement, your offer may be rejected without any further correspondence in this regard) Give Security Deviation Details

14- Whether you are agreeable to accept extension order on the same rates, terms & condition, if any extension order is placed within 06 months from the date of the placement of order.

15- Please mention whether rates offered are applicable for Part quantities / Part items.

(if NO,than indicate the conditions)

16- Name, address & telephone No. of your local Representative (if any)

Documentary evidence needs to be submitted with Bid in respect of any other tax, if applicable.

PART ‘C’: TECHNICAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Select ‘Yes’ or ‘No’ wherever applicable

1- a) Whether material offered is exactly as per the technical specifications (Please clearly indicate the technical particulars of the item in your offer.)

b) If no, give details of technical deviations in technical deviations schedule

c) i) The list of items and quantity quoted must be given in a separate sheet.(Please upload scaned statement of items and quantity quoted in your offer.)

2- Whether the copies of orders received during last 03 years from other State Electricity Board / NTPC & other organizations for similar materials enclosed.

3- Whether performance certificate from such organizations regarding supplies enclosed.

4- Whether pamphlets / technical details / literature along with drawings etc. furnished with the offer.

5- Whether the tenderer agrees to furnish material test certificate in respect of chemical composition & physical properties from Govt. / Govt. approved laboratory with each batch of supplies. (In case of Govt. approved laboratory documentary evidence regarding their recognition to be furnished)

6- Whether the tenderer has furnished details of manufacturing equipments & short history of plant.

7- Whether details of tests to be conducted,furnished with offer.

8- Whether details of tests to be conducted,furnished along with references & copy of relevant I.S.

9- a) Whether all testing facilities are available with manufacturer. If so, give details and in case of non availability of facilities, give details of facilities in an approved lab. available in surrounding area, where tests are proposed to be conducted.

b) Whether you agree for inspection by MPPGCL representative prior to dispatch and bear the testing charges for all tests asper relevant approved standards.

PART ‘D’: REQUISITE DOCUMENTS AS PER SBD

1 Annexure-III (UNDERTAKING FOR SUCCESSFUL EXECUTION OF CONTRACTS AWARDED TO BIDDER, SBD Page No.65)

2 ANNEXURE–IV (UNDERTAKING FOR OBSERVING FAIR AND ETHICAL PRACTICES, SBD Page No.66)

3 ANNEXURE-XI (TENDER ACCEPTANCE LETTER -To be given on Company Letter Head) SBD Page No.77

4 ANNEXIRE-XV (CHECKLIST) SBD Page No.92

5 MODEL CERTIFICATE OF TENDER SBD Page No. 108

NOTE- a) Please upload scanned copies of requisite documents alongwith the questionnaire. b) The Govt Organization AND/OR public sector undertakings are exempted for submission of any of the annexure; they have to upload the exemption certificate on the letter head in the given path on e-portal. c) Please upload the duly sealed and signed scanned copies the annexures mentioned under Part:D on the e-tender portal.

M.P. Power Generating Company Limited (MPPGCL)

SCHEDULE - A TENDER NO. T -2026_MPPGC_487966

All the documentary evidences should be enclosed alongwith this questionnaire

To, The SE (P&W) SSTPP, M.P. Power Generating Company, Dongalia DIstt Khandwa (MP)

Sub : Schedule of Commercial Deviations.

The following are commercial deviation and variations from and exception to the specifications and document forT -2021_MPPGC_ . These Deviations,and variation are exhaustive .Except these deviation the entire order shall be executed as per your specifications and documents, we agree that any condition,variation,deviation etc,If found elsewhere in the proposal, apart from relating to any rebates offered shall not be given effect to.

Bidder’s Name & Address :-

Any Commercial Deviation (if YES,filled details)

Sl.No Condition Clause No Page No Statement of Devaition And Variations

1 Security Clause Give Security Deviation Details

2 Penalty Clause Give Penalty Deviation Details

3 Validity Clause Give Validity Deviation Details

4 Payment Clause Give Payment Deviation Details

5 Period of Work

5 Guarantee Clause Give Guarantee Deviation Details

Any Other Deviation

Sl.No Condition Clause No Page No Statement of Devaition And Variations

Except for aforesaid deviations, the entire order, if placed on us, shall be executed in accordance with your specification and any other conditions, variation/deviation etc., if found elsewhere, in our offer should not be given any considerations while finalizing the tender. Note : 1- Any Deviation in payment , Penalty and guaranty clause may make your offer liable for rejection without any futher correspondence in this regard.

Sub : Schedule of Technical Deviations.

The following are technical deviation and variations from and exception to the specifications and document for T -2021_MPPGC_. These Deviations,and variation are exhaustive .Except these deviation the entire order shall be executed as per your specifications and documents, we agree that any condition,variation,deviation etc,If found elsewhere in the proposal, apart from relating to any rebates offered shall not be given effect to.

Any Technical Deviation (if YES,fill details)

Sl.No Condition Clause No Page No Statement of Devaition And Variations

. Note : 1-Any Technical Deviation may make your offer liable for rejection without any futher correspondence in this regard.

Select, Excess (+), Less (-)

Tender Inviting Authority: SE(P&W), MPPGCL, Dongalia

Name of Work: Procurement of 40W solar street lights for 2x600MW, SSTPP, MPPGCL, Khandwa.

Contract No: 2026_MPPGC_487966

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item No. Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE in Rs. Unit P& F Charges in Rs. Offered Quantity HSN Code BASIC RATE inclusive of P&F Charges col (10) = (6) + (7) in Rs. IGST Rate on col (10) in % IGST Amount on col (10) col (12) = (10) x (11) in Rs. CGST Rate on col (10) in % CGST Amount on col (10) col (14) = (10) x (13) in Rs. SGST Rate on col (10) in % SGST Amount on col (10) col (16) = (10) x (15) in Rs. Freight Charges (Unloading & Stacking) in Rs. IGST Rate on Freight Charges in % IGST Amount on Freight Charges col (19) = (17) x (18) in Rs. CGST Rate on Freight Charges in % CGST Amount on Freight Charges col (21) = (17) x (20) in Rs. SGST Rate on Freight Charges in % SGST Amount on Freight Charges col (23) = (17) x (22) in Rs. Amount towards Any Other Duties/ Levies in Rs. Total FOR Destination Amount for Offered Quanity col (25) = (8) X (27) in Rs.

40 watt solar lights item1 350 NOS Excess(+) Full Conversion INR

Total in Figures

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