Private Book No 1

Special Eligibility Criteria

1. 1

   To be eligible for ordering, bidder must have successfully executed a contract valuing to at least Rs.10,000 for supply of any product made up of 'Writing and Printing Paper to IS:1848' to Railways/ Central / State Govt Organization / PSU in any of the previous financial years or in the current financial year up to date of tender opening. Proof of such successful supply should be furnished in the form of Receipt Note, GeM CRAC etc.

   Document requiredConfirmation required
2. 2

   Purchaser reserves the right not to place orders on the firms who have failed to supply the tendered item to this Railways

   Document requiredConfirmation required

Check List

1. 1

   Have you paid the Earnest Money Deposit? If No, have you attached proof for exemption (i.e. MSE document for tendered item).
2. 2

   Have you attached any performance statements with your offer? For proof of supply to other railways/production units copy of Inspection certificate and receipt note/certificate mast be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
3. 3

   Have you furnished the statement of deviations.[preferably nil]
4. 4

   Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
5. 5

   Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants]
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and comment on behalf of tenderers.
7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
8. 8

   Have you quoted price on the basis of free delivery to destination , indicating the breakup.
9. 9

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
3. 3

   Goods and Service Tax (GST) shall be applicable as per GST act (Please refer para 14.0 (a to h) Part-A of tender condition.

   Document optionalConfirmation required
4. 4

   As per Section 171 of GST Act 2017, as a remedy against anti- profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay.
5. 5

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
6. 6

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer 4.0 of tender conditions)

   Confirmation required
7. 7

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of tender condition)

   Document optionalConfirmation required
8. 8

   [a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this. [b] If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. [c] Please refer Para 15.0 Part-B of tender conditions.

   Document optionalConfirmation required
9. 9

   Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached."

   Document optionalConfirmation required
10. 10

    Please enter the percentage of the local content in the material being offered .Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition

    Document optionalConfirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502 (c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage