Maintenance of Fans in Kalpakkam Township for the year 2026-2027.

Government of India

Department of Atomic Energy

General Services organisation

Centralised Tender Cell

e-TENDER TECHNICAL BID

Name of Work : Maintenance of Fans in Kalpakkam Township for the year 2026-2027.

Notice Inviting Tender No. : GSO/CTC/ESD/296/2026

Sl. No Particulars Remarks

I Name of the agency

II Postal Address

III Contact No. with STD code

IV Fax No. with STD code

V Name of Contact Person

BELOW GIVEN DOCUMENTS TO BE SCANNED AND UPLOADED IN THE WEBSITE - https://eprocure.gov.in/eprocure/app [within the period of Submission] SCAN COPY ATTACHED "YES" OR "NO"

1) Financial turnover certified by CA Figures Yes/No

2) Profit & Loss Statement certified by CA

3) List of SIMILAR WORKS completed in last 7 years indicating: i) Agency for whom executed, ii) Value of work, iii) Stipulated and actual time of completion Attach Scanned copy seperately

4) List of WORKS in hand indicating: i) Agency, ii) Value of work, iii) Stipulated time of completion/present position. Attach Scanned copy seperately

5) Certificates:

i) Registration Certificate Attach Scanned copy seperately

ii) Certificates of Work Experience / Performance certificates Attach Scanned copy seperately

iii) GSTIN Registration certificate Attach Scanned copy seperately

iv) PAN (Permanent Account Number) Attach Scanned copy seperately

6) Deposit at Call Receipt or Demand Draft / Bankers Cheque / Pay Order or Fixed Deposit Receipt of any Scheduled Bank against EMD. Attach Scanned copy seperately

7) Annexure – 2 : Tender acceptance letter (Originals shall be submitted during the period of verification of originals) Attach Scanned copy of this document duly signed and sealed with date by the bidder on their letter head

8) Annexure – 3 : Undertaking (Originals shall be submitted during the period of verification of originals)

9) Annexure – 4 : Declaration (Originals shall be submitted during the period of verification of originals)

10) Form of Agreement (Originals shall be submitted during the period of verification of originals) Attach Scanned copy seperately

11) Electrical License Attach Scanned copy seperately

12) Registration with EPFO and ESIC Attach Scanned copy seperately

FORM ‘A’: FINANCIAL INFORMATION

I) Financial Analysis – Details to be furnished duly supported by figures in balance sheet/profit and loss account for the last five years duly certified by the Chartered Accountant, as submitted by the applicant to the Income Tax Department: (Copies to be attached)

Particulars Financial Years

(i) Gross Annual turnover on Works (Rupees in Lakhs).

(ii) Profit/ Loss (Rupees in Lakhs)

(iii) Certified by

Name and address of Chartered Accountant

II. Financial arrangements for carrying out the proposed work.

Viz. line of credit, Working Capital, Liquid capital, Fixed deposits etc., - Upload scanned copy of statement

III. The scanned copies of following certificates are to be uploaded.

a) Profit & Loss statement certified by CA & as submitted to income Tax Department.

c) Permanent Account Number (PAN)

Name and Address of authorised Signatory

Note: Further details if required may be asked from the contractor after opening of the bids. There is no need to upload the entire voluminous balance sheet.

FORM ‘C’ - DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED IN ALL RESPECTS DURING THE LAST SEVEN YEARS ENDING PREVIOUS DAY OF LAST DATE OF SUBMISSION OF TENDER

Sl. No. Name of Work/ Project and location Owner or Sponsoring Organization Cost of Work (Rupees in Lakhs) Date of commencement as per Contract Stipulated date of completion Actual Date of Completion Litigation/ Arbitration cases pending/in progress with details* Name and address/telephone number of officer to whom reference may be made Remarks

Note: *Indicate gross amount claimed and amount awarded by the Arbitrator

a) Applicant may submit separate form for giving details of work (completed) for each year to fill up the details as above. Separate sheets if any shall be numbered in sequence.

b) The scanned copies of the work orders for each work along with completion certificate shall be uploaded.

c) Certified that the above list of works is complete and no work has been left-out and the information given is correct to the best of my knowledge and belief.

Name of authorised Signatory

FORM ‘D’ - PROJECTS UNDER EXECUTION OR AWARDED

Sl. No Name of work/ project and location Owner or sponsoring Organization Cost of work (Rupees in Lakhs) Date of commencement as per contract Stipulated date of completion Up to date percentage progress of work Slow progress if any, and reasons thereof Name and Address/Telephone number of officer to whom reference may be made Remarks

Certified that the above list of works is complete and no work has been left out and that the information given is correct to my knowledge and belief.

Name and address of authorised Signatory

FORM ‘F’ - STRUCTURE AND ORGANISATION

1) Name & Postal Address of the Applicant:

2) Telephone no. /Telex No. /Fax No.

3) Legal status of the Applicant (Please tick and attach attested copies of original document defining the legal status)

(a) An individual: (b) A proprietary firm: (c) A firm in partnership

(d) A limited company or corporation

4) Particulars of registration with various Government Bodies (attach attested photocopy)

Dept./Organisation & Place of registration Registration No.

5) Names and Titles of Directors & Officers with designation proposed to be concerned with this work.

6) Designation of individuals authorised to act for the organisation.

7) Was the Applicant ever required to suspend work for a period of more than six months continuously after he commenced the work? If so, give the name of the project and reasons of suspension of work.

8) Has the Applicant, or any constituent partner in case of partnership firm, ever been abandoned the awarded work before its completion? If so, give the name of the project and reasons for abandonment.

9) Has the Applicant or any constituent partner in case of partnership firm, ever been debarred/ black listed for tendering in any organisation at any time? If so, give details.

10) Has the Applicant or any constituent partner in case of partnership firm, ever been convicted by the court of law? If so, give details.

11) In which fields of Engineering Construction the Applicant has specialization and interest?

12) Any other information considered necessary but not included above.

Name and Address of authorised Signatory

(a) An individual

(b) A proprietary firm

(c) A firm in partnership

(d) A limited company or corporation

FORM ‘G’ - DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL TO BE EMPLOYED FOR THE WORK

Sl. No Designation Total Number Number available for this work Name Qualifications Professional experience and details of work carried out How these would be involved in this work Remarks

Name and Address of authorised Signatory

FORM ‘H’ - DETAILS OF TOOLS, MACHINERIES AND EQUIPMENT LIKELY TO BE USED IN CARRYING OUT THE WORK

Sl. No. Name of equipment/Plant Nos. Capacity or Type & make Age Condition Ownership Status Current location Remarks

Presently owned Leased To be purchased Proposed to be hired

2 500 / 1000 Volts Insulation Tester

3 Tong Tester / Clamp Meter

4 1P / 3 Phase Hand held Test Lamps / Line Testers.

5 Screw Drivers & Torque Wrench

6 Drilling Machine & Cutting Machine

7 Spanner Sets – Double End and Ring Spanner Set and Box Spanner Kit

8 Lug Crimping Tool

9 Earth Resistance Measuring Meter

10 Insulation Resistance Measuring Meter

Name and Address of authorised Signatory

Select, Excess (+) Less (-)

Tender Inviting Authority: Chief Engineer, Civil Engineering Group, GSO, Kalpakkam.

Name of Work: Maintenance of Fans in Kalpakkam Township for the year 2026-2027.

Tender No: GSO/CTC/ESD/296/2026

Name of the Bidder/ Bidding Firm / Company :

Item. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency RATE including all taxes in Figures to be entered by the Bidder in Rs. P Excise Duty VAT Freight Charges ( Unloading & Stacking) Any Other Taxes/Duties/Levies Rates in words Other Taxes 2 IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service Tax Less for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category Unit for Rate

0.0 Identification of fault and Replacement of following faulty wiring accessories in residential and public buildings as per the detailed specification and as directed by Engineer In charge. (Refer Sec VI (MNC), Clause No.4) Note: Required components will be issued at free of cost by department.

0.0 Painting of Ceiling / Wall Mounting / Pedestal / Exhaust / Air Circulator Fans (Single Phase) as per the Scope of Work. (Refer Sec VI (MNC), Clause No.3). Nos. Excess(+) Full Conversion INR

0.0 Supply, Replacement, testing and commissioning of the following items as per detailed specification and as directed by Engineer In charge

0.0 Supply and replacement of following Motor Bearings during overhauling (Refer Sec VI (MNC), Clause No.14).

0.0 Supply, installation, testing and commissioning of following sizes of Wall Mounting Exhaust Fans including supply of Aluminium grill bracket with Stainless Steel Bolts for mounting of Exhaust Fan & Aluminium grill bracket and 3 Core, 1.5 Sq.mm FRLSH insulated PVC sheathed copper flexible cable of required length as per the detailed specification. (Refer Sec VI, Clause No.17.2).

0.0 Supply, Installation, testing and commissioning of following sizes of ceiling Fans and safety steel rope with 3 Core, 1.5 Sq.mm flexible copper cable including earth connection. Supply and fixing of regulator is not included in the scope of this item. (Refer Sec VI, Clause No.17.1).

0.0 Supply, testing and commissioning of following sizes of Pedestal fan and as per the detailed specification. (Refer Sec VI, Clause No.17.3).

0.0 Supply, installation, testing and commissioning of following sizes of Wall Mounting Fans as per the detailed specification.. (Refer Sec VI, Clause No.17.4)

Total in Figures

Quoted Rate in Figures Less (-)

Government of India Department of Atomic Energy General Services Organization Centralised Tender Cell

TENDER DOCUMENT FOR

Maintenance of Fans in Kalpakkam Township for the year 2026-2027.

Tender No: GSO/CTC/ESD/296/2026

Part – II : Financial Bid (Section - VIII)

S.No. Title Page No.

1 General Information for guidance of tenderers 1

2 Schedule of Quantities 07 Pages

GENERAL INFORMATION FOR GUIDANCE OF TENDERERS

1 The schedule of quantities is to be read for the purpose of pricing in conjunction with the special conditions, general rules for the guidance of contractors, conditions of contract, specifications, scope of work (Section V), and General Specification (Section VI, VI MNC), drawings, schedule of supply of materials and the appendices for complete interpretation of this scope of work quantity wise.

2 The prices inserted in the schedule of quantities shall be inclusive of value of the work described including all cost and expenses, which may be required in and for the construction of the work described together with the general risks, liabilities and obligations not forth or implied in the documents on which the tender is to be based.

3 The quantities stated are to be considered approximate only and the unit prices entered in the schedule of quantities and prices shall apply only to the actual quantities measured in the completed work in accordance with the specifications.

4 Items of work described in brief are detailed under specification of Work.The scope of work will not be estimated from the brief description of this schedule.

5 Rate quoted must include all components required for meeting the specification and performance requirements of the item irrespective of whether they are specifically brought out in this schedule or not.

6 All the materials other than those shown in schedule of supply of materials in section VII are to be arranged by the contractor and his rates should account for the same.

7 Rates quoted for all items in this tender shall include cost of all materials. Department will not supply any materials other than materials stipulated in Section - VII of the tender and as such the rates quoted must be all inclusive.

8 If contractors need any clarification they are required to contact the ‘Head, CTC, GSO, Kalpakkam – 603 102, Chengalpattu district, Tamilnadu (Ph – 044 - 27481238 and 044-27480500 Extn. 84299,87345,85803,85532) during office hours.

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