HIGH PERFORMANCE RAIL CLAMP (HPRC) OF CODIUN with drawing No: Codiun Clamp MK8.

Special Eligibility Criteria

1. 1

   A] Bulk Order will be placed on the manufacturer or its tender specific authorized agent/dealer having proven/satisfactory past performance for supply of the same item/similar item for a quantity of 20% or more of tendered quantity against a single contract to NF Railway or any other Railway Zones/PUs. The period to be reckoned to consider the above past performance will be current financial year upto the tender opening date of the tender under consideration and preceding 5 financial years. [B] In case tenderer participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing order. [C] The tenderer who have past performance of less than 20% of the tendered quantity may be considered as responsive to NF Railway requirement for placement of developmental order not exceeding 20% of the net procurable quantity if they have proven/satisfactory past performance for supply of at least one set of the same item/ similar item during current financial year upto the tender opening date of the tender under consideration and preceding 5 financial years. [D] The tenderer who have no past performance as above may also be considered for such developmental orders but for consideration of such offers tenederer must submit the details of M&P, testing facility, QAP and ISO certificates if available, technical manpower available with them or NSIC registration certificate for same item along with their offer. The onus of submission of requisite documents in support of supply i.e i] Receipt Notes/Proof of acceptance of material by consignee [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee or [iii] GeM contract and CRAC. Furnishing of false declaration shall tender termination of contract and further action as per terms and conditions of contract lies with buyers. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as available with NFR, if any and no back reference shall be made in this regard.

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2. 2

   As per public procurement policy ( preference to make in India) order no P- 45021/2/2017-PP (BE-II)2019 dated16/09/2020 of Ministry of Commerce, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quantity and therefore public procurement of the item is restricted to class I local suppliers only and the vendors who do not qualify to be class I local suppliers should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any lost or damaged caused to the vendor.
3. 3

   Tenderers are required to deposit Earnest Money online equivalent to the amount mentioned in the tender document. Tenderers not submitting Earnest Money should clearly indicate in their offer the reasons for the same, and failure to do so will be taken as unwillingness on their part to deposit the Earnest Money. B) Amount of EMD (rounded off to nearest higher Rs. 10 (ten)) to be taken in tenders, wherever applicable. a) It will be @ 2% of the estimated tender value up to Rs. 50 Cr. subject to maximum EMD of Rs. 20 lakh. b) EMD will be Rs. 50 lakh for tenders above Rs. 50 Cr. C) Exemption from Submission of Earnest Money: The under noted categories of tenderers are liable to get the exemption from deposit Earnest Money:- a. Firms registered with MSE for tendered item. b. Tender cases of value up to and including Rs. 25 lakh unless otherwise mentioned in the tender. c. Other Railways and Government departments. d. Indian Ordinance factories. e. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. f. Vendors registered with Railways for the trade group of the item tendered. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. i. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. D) Offers of tenderers who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected. E) The purchaser reserves the right to forfeit the Earnest Money Deposit if the tenderer withdraws or revises his offer within the validity period or fails to deposit Security Money in terms of Clause Para-3 of the Instruction to tenderers. F) No interest shall be payable by the purchaser on the Earnest Money if tender is cancelled by Railway administration and EMD returned. EMD of unsuccessful bidders and tenderers shall be released immediately after finalization of the tender. For detail appreciation Para-3 of instruction for tenderers may be referred.

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4. 4

   (a) Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document (b) If tenderer(s) mentioned anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignee(s) where the tenderer has not agreed to directly deliver the stores without any back reference.

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5. 5

   The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l. Non- submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. The bidder shall be mandated to submit Annexure-I.

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Commercial-Compliance

1. 1

   Tenderers have to quote the FOR destination rate.

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2. 2

   Make in India Policy: (a) This tender complies with public procurement policy (Make in India) order 2017 revised date 19/07/2024, issued by Department of Industrial, promotion and policy, Ministry of commerce circulated vide Railway Boards letter No. 2020/RS(G)/779/2/Pt.1 (E3322671), dated: 20/08/24. (b) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated at Para-2.4 of Instructions to Tenderers for electronic invitated on IREPS attached. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content.

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3. 3

   (A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained.

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4. 4

   (B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others.

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5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection by TPI.
2. 2

   Firm should mentioned detail address of the place of inspection.

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3. 3

   Firm to mention HSN code of the tendered item and GSTIN No.

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4. 4

   (i) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. (ii) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. (iii) Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from the incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. (iv) Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order. (iv) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
5. 5

   SECURITY DEPOSIT: 1). The successful tenderers shall, within 21 days after written notice of acceptance of tender has been posted to him, deposit Security Deposit a sum equal to (a) 5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore. (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfillment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders opened till 31/03/2023 shall have Security Deposit 3% of contract value. 2). The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-1 of "Instructions to Tenderers for electronic tenders invited on IREPS". 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions:

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6. 6

   a. The store contract cases of value upto Rs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories. d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. For detail appreciation Para-12 of instruction for tenderers may be referred. i) Validity of the offer will be 120 days from the date of closing of the tender.

   Confirmation required
7. 7

   Tenderers, to please quote the equated Freight for all consignees falling under jurisdiction of N. F. Railway. If firm quotes different freight, in that case lowest quoted freight among the all consignees will be considered for placement of order (not for consideration of inter-se ranking. Inter-se ranking will be considered as per the original bid) and no back references will be made for their consent of becoming agree.

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8. 8

   Splitting Clause: The purchaser reserved the right to split the bulk order quantity between two or more firms in terms of Para-7.3 of Instructions to Tenderers for electronic tenders invited on IREPS attached with tender schedule.

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9. 9

   Acceptance of tender:

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10. ( a ) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. ( c ) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

11. 10

    Unloading to be done by supplier at consignee depot SSE/P.WAY/TD/BNGN

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12. 11

    i) If any modification is required in P.O., it should be applied with in 7 days from the date of issue of P.O. to be eligible for D.P. re-fixation. ii) Firm to mention part quantity inspection (if required) in commercial deviation. iii) Firm to mention Number of stages (excluding final/product stage inspection), if any.

    Confirmation required
13. 12

    Price Variation Clause (PVC):- Applicable, PVC Formula attached with tender document (PVC amount should be claimed by the firm within one year from the date of completion of supply).

    Confirmation required
14. 13

    Force Measures clause (FMC): Applicable as per Indian Railway Standard(IRS) Conditions of Contract.

    Confirmation required
15. 14

    PVC amount should be claimed by the firm within one year from the date of completion of supply.

    Confirmation required

1. 1

   S. No. Description 1 Validity of offer No deviation from the offer validity period stipulated in the tender is permitted. 2 Price variation clause No deviation from the Price variation clause attached with tender documents.