Annual maintenance contract of all types of air-conditioners over Danapur Division for three years.

The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less, ; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

Current and valid Electrical & Supervisory License: Bidder/Tenderer should submit valid and current electrical license and Electrical Supervisory license issued from State/Central Govt licensing board for the required voltage level to work at proposed location in tender. Tenderer has electrical contractor's license for the voltage that is highest in the complete work. It is mandatory, otherwise offer will not be considered for further action and your offer will be summarily rejected (CEGE/ECR/HJP's letter no. ECR/ELE/G/Tender policy/1670 dt 17.02.2022).

PF Code issued from EPFO & UAN No. of workers: Contractor should have to be registered with Employee Provident Fund Organization (EPFO). It is mandatory for contractor to submit PF code provided by EPFO with their tender offer. Also each contractor have to submit "UAN" of their worker with their offer and have to mention in tender document. It is mandatory. Otherwise offer will not be considered for further action and your offer will be summerisely rejected.

GCC: The contract shall be governed by Standard General condition of contract: APRIL- 2022 for works contract issued by Railway and amendment/corigendum from time to time from the date of opening and Model SOP for work matter. Bidders/Tenderers are responsible for knowledge of GCC and its amendment. Labour laws to be followed by the contractor including any compensation to the labour for any damage or loss Railway will not be responsible.

Multiple L-1: In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid capacity. In case Bid capacity is also same, tenderer having done more value of similar nature work in last three previous years and the current financial yeat up to the date of opening of the tender, may be selected for the award. (Rly Bd's letter no. 2017/Trans/01/Policy dated 08.02.2018).

Care in Submission of Tenders: The tenderers shall submit a copy of certificate stating that all their statements/documents submitted alongwith bid are true and factual. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.

Care in Submission of Tenders: (a) (i)Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt.& as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. (a)(iii)The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority.

The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet. Annexure -VIB Reference -Para 10.2 & 17.15.2 of Tender Form (Second Sheet) of Annexure I of ITT Each Bidder or each member of a JV must fill in this form separately: NAME OF BIDDER/JV PARTNER: Annual Contractual Turnover Data for the Previous 3/4 Years (Contractual Payment only) YearAmount CurrencyExchange RateIndian National Rupees Equivalent Average Annual Contractual Turnover for last 3 years 1.The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. 2.The information supplied shall be substantiated by data in the audited balance sheets and profit and loss accounts for the relevant years in respect of the bidder or all members constituting the bidder. 3.Contents of this form should be certified by a Chartered Accountant duly supported by Audited Balance Sheet duly certified by the Chartered Accountant. SEAL AND SIGNATURE OF THE BIDDER Certified that all figures and facts submitted in this form have been furnished after full consideration of all observations/notes in Auditor's reports._____________________ (Signature of Chartered Accountant) Name of CA:______________ Registration No: ______________ (Seal)

Tenderer Credentials: (i) A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. (ii) On IREPS Module, a facility has already been created for online submission of Annexure-V. Therefore, the provision of downloading of Annexure-V of GCC & uploading of physically signed Annexure-V by the tenderer has been discontinued on IREPS.

(ii)The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.

(iii)(a) In case of any information submitted by tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto five years. (b) In case of any information submitted by tenderer is found to be false, forged or 8.1.1 incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto five years

Documents to be Submitted Along with Tender (i)The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii)Following documents shall be submitted by the tenderer: (a)Sole Proprietorship Firm: (i)All documents in terms of Para 10 of the Tender Form (Second Sheet) above. (b)HUF: (i)A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (ii)All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. (c)Partnership Firm: (i)All documents as mentioned in para18 of the Tender Form (Second Sheet). (d)Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet). (e)Company registered under Companies Act2013: (i)The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii)A copy of Certificate of Incorporation (iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (iv)All other documents in terms Para 10 of the Tender Form (Second Sheet) above. (f)LLP (Limited Liability Partnership): (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet). (g)Registered Society & Registered Trust: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv)A copy of Rules & Regulations of the Society (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet) above.

(iii)If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv)After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. (v) A tender from JV shall be considered only where permissible as per the tender conditions. (vi)The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor. 15.The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (vi)After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. (vii) A tender from JV shall be considered only where permissible as per the tender conditions. (vi)The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor. 15.The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the 9.1.1 tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

Special Condition: (for AMC Contract):- (1)) 50% of materials (scheduled items) is to be supplied at respective depots at the time of starting of work which will be jointly inspected by concern SSE & ADEE/DEE for prompt rectification of electrical defects/failure. Firm have to submit material purchasing details like challan, catalogue, manufacturer batch test certificate (if any) with material inspection also. (2) Both skilled and un-skilled staff outsourced/engaged through contract should have EPF no and have registered with ESI. This is mandatory for signing the agreement. Related documents to be submitted before execution of Agreement. (3)All engaged staff for AMC to be provided own mobile number by the agency for receiving complaints. (4) Adhar No and Bank A/c no of staff engaged through contract have to be provided/ mentioned. (5)Skilled persons should have ITI certification in electrician trade or any trade whose parent trade is electrical OR Diploma in any trade. Un-skilled staff also should have minimum level of knowledge of different Electrical assets, Operation of DG set, Motor-pump etc. (6)Staff engaged through contract should be physically fit/good health & age between 18 years to 50 years and having no criminal background or Criminal cases lying pending against them. Firm have to submit police verification report about character of the outsourced staff engaged on this contract. (7)Railway will not provide any tools/tackles etc carrying out day to day maintenance work. (8)No facility including fooding and lodging will be provided by Railway to outsourced staff. (9)Railway will not be responsible for the injury/accident (if any) of the outsourced staff during duty. (10)For any damaged caused by outsourced staff of the firm, recovery of cost of damage will be done from the Contractor. (11)Contractor have to provide Identity card to their staff approved by concern Supervisor of Railway and staff outsourced to be well dressed and wearing Identity Card while performing on duty. (12) This is temporary work and no outsourced staff will demand of Service as a permanent Railway Employee, which in any case Railway will not consider. He must not give any representation for his employment in Railway. (13) The person engaged in AMC work should be able to rectify major & minor faults like any type of failure. Any failure after lodge of complaint to the firm needs to be attended within 5 days. A reminder will be given by Railway after 5 days of lodge of complainant, if not attended till next 3 days the penalty amount of Rs.500/- will be imposed per case per day till rectify. (14) If the overall penalty amount reaches 10% of agreement value, then the contract will be processed for termination on poor performance basis as per GCC guidelines. (15) Intimation for defects will be given to firm/ his authorized representative through Cell phone/SMS/Whatsapp/Letter on the cell no. provided by the contractor.

Penalty for cutting/damaging the Railway cable by firm/contractor/agency(As per HQ Policy No. e-file ECR- HQ0SnT(GENL)41/2020(5954) dated 21/05/2024 and vide issued Chief Telecom Engineer letter No. ECR/S&T/e-File 5954 dated 03/07/2024): (i)Penalty should be levied on the contractor when they work without permission or resort to careless working without making proper arrangements for protecting cables and other utilities. Level of Penalty to be imposed for damages to cable/utilities shall be as under: Cable DamagedPenalty per location (Rs.) Only Quad cable or Signaling cable1.0 Lakh Only OFC1.25 Lakh Both OFC & Quad1.5 Lakh Electrical Cable1.0 Lakh Telecom PIJF Cable0.5 Lakh (ii)Necessary debit in this regard will be raised by the cable/utility owing department on the executing agency undertaking the work, who shall levy and recover the penalty from the defaulting contractor. The executing agency may make necessary provision in the contract to enforce the penalty. (iii)For penalty to be imposed for each cable cut, a joint report should be prepared on the same day at the level of supervisors of executing unit and affected unit. Responsibility of unit to be fixed based on the joint sketch. If supervisor of executing unit refrain from signing of the joint note the DAR action may be initiated by concerned department against the associated supervisor. (iv)The defaulting contractor/agency/unit (on basis of penalty imposed based on joint report) may appeal against the penalty. For this, they may apply to ADRM of the division through proper channel within one month of receiving the penalty notice along with complete documents and detailed justification. ADRM may enquire over the matter and decide on the appeal after consulting all concerned department/documents. In case where defaulting contractor has extended help in restoration, the penalty can be reduced to an extent as deemed fit by ADRM. Decisions taken by ADRM shall be final and also be binding on all parties. (v)In case of cable cut/damage due to miscreant activity or anyone working without permission then an information to be given by divisional Control of affected department of Security Control in division for instant preventive action followed by formal complaint by concerned SSE/JE of affected unit to concerned RPF Post for registration of criminal case. Thereafter, joint report should be prepared on the same day at the level of supervisors of RPF and affected unit (owner unit of asset). Case registered by RPF, being a legal procedure at disposal of the Court, would not be withdrawn.

It is mandatory for contractor to submit PF code provided by EPFO and ESIC certificate with their tender offer. Otherwise offer will not be considered for further action and your offer will be summarily rejected.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inclusion of 'Letter of Credit' as Mode of Payment in Works Tenders or Service Tenders as per Railway Board's letter no. 2018/CE-I/CT/9 dated 04.06.2016 remarks from Tenderer required.

Eligibility criteria for works tender in respect of partnership firms:-

in case the tenderer is a partnership firm s , the experience, solvency and turn over shall be in the name and style of the firm only.

If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as breach of trust and abandonment of the contract.

JOINT VENTURE will not be permitted for the tenders.

Any Conditional offer will be summarily rejected.

For those conditions for which standard formats have been given in the uploaded document titled-Formats for uploading of various format. The information should only be submitted in these standard formats.

Rates are inclusive of all taxes/GST, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

Earnest Money and Tender Document Cost: -All the tenderers / Contractors have to deposit full earnest money and tender document cost as stipulated in the tender document through online modes as permitted in IREPS application.

Railway Administration reserves the right to change/Alter/Cancel the tender without any notice.

PAYMENT (Terms and conditions):- For Electrical works:- 1. The executed work will be jointly checked by the Electrical supervisor and representative of the contractor. 2. After completion of the work, firm is to under take guarantees for one year from the date of completion and guarantee certificate should accompany the bill 3. 2% Income Tax will be deducted from the bill. 4. 1% labour cess will be deducted. 5. GST will be applicable as per extent rule on the total value of the work or deduction will be made from the bills in accordance with the GST rules as applicable. 6. Security deposited should be kept for a period of 12 months and will be released after satisfactory performance during the guarantee period. 7. Released materials should be returned to the concerning supervisor and a copy of the receipt should accompany the bill. 8. Indemnity bond should be submitted during on account payment and in case of repair of electrical assets /DG sets. 9. Test certificate of manufacturer/dealers in case of machinery and plants should submit along with the bill. 10. The contractor shall arrange at his own cost all tools, plants facilities necessary for reconditioning and testing of the equipments. 11. The materials mentioned in the tender work schedule should be inspected by the authorized representative of Sr. DEE/G/DNR prior to execution of the work in the premises of manufacturer/authorized dealer and the copy of the inspection report duly signed by contractor/ authorized signatory representative should accompany the bill.

12. Payment of running bills: (I) For maintenance and manning work -Payment will be made four/six times in a year. 100% payment will be made for each completed period/Schedule subject to deduction of security deposit, penalty and damage if any. S.D. will be released with the final bill where material supply is not involved or retained for one year after completion of work (for cost of materials supplied) as security deposit if material supply is involved or as per condition given in the scope of work. (II) In case of supply, installation, testing and commissioning or repairing work following payment procedure will be adopted:- (i) 85% payments will be made against supply of materials. (ii). 100% on account payment shall be made to the contractor on against supply of the materials in which the erection part is not included or there is separate rate schedule for erection. (Material supplied will be in good condition as per specification and make with production of material inspection certificate and delivery challan. (III) 100% payment will be made for against full execution of any rate schedule item either supply and erection or erection on submission of certificate by site engineer that installation has been completed. (If 85% payment was made earlier against supply, balance 15% will be paid after erection in case of supply and erection. (IV) For Lift or Escalator:- (a) Lift or escalator 90% on account payment will be made only after successful supply, installation, testing and commissioning of above equipment. 50% payment will be done against supply of material only. Balance 40% payment will be released after erection, testing and commissioning of the Lift or escalator. (b) Balance 10% will be released with final bill only. (V) Firm has to submit the monthly payment statement to the labour/skilled/un- skilled manpower engaged to execute the work indicating their UAN number, ESIC no, PF contribution before raising any bill as uploaded on EPFO website. Without these details the bill will not be passed. 13. Material Challan from manufacturer/dealer should be submitted along with the bill. 14. Tenderers should quote their own labour and materials against schedule of items of works which should provide for supply of all materials tools and plants and other equipments whatsoever including all handling, freight lead to the site of work and tax thereon. 15. The quantities are approximately for the purpose of tender only payment will be made for actual quantity of work done. 16. Any damages caused to buildings or any other assets belonging to Railway administration during the period of works shall be made good the contractor to the extant determined by the Administration failing which the administration will be entitle to realize such cost from the contractor in any manner decided by. 17. No claim will be entertained for any fluctuation of market rate in respects of labour and materials. 18. No passes will be issued against this contract and tenderer is supposed to work in the whole jurisdiction of the Sr. Divisional Electrical Engineer(G) at their own cost. 19. The contractor must pay fair wages to their labour in keeping with the minimum wages issued by Chief Labour Commissioner from time to time. 20. The contract will be governed by the General Condition of contract and standard specification 1969 edition as amended.

NOTE: (1) Rate mentioned in the para no. 3,4,5 are liable to change. These will be changed as per guideline issued from Central/State Government. (2) Payment will be done on availability of fund under proper head of allocation in current financial year.