SHORT TERM LIMITED TENDER FOR REQUEST OF PROPOSAL FROM EMPANELED EVENT MANAGEMENT AGENCY (EMA) FOR Designing and Fabrication of Bihar Pavilion at Bharat Tex 2026 Bharat Mandapam, New Delhi

DEPARTMENT OF INDUSTRIES

SHORT TERM LIMITED TENDER FOR REQUEST OF PROPOSAL FROM EMPANELED EVENT MANAGEMENT AGENCY (EMA) FOR Designing and Fabrication of Bihar Pavilion at “Bharat Tex” 2026 Bharat Mandapam, New Delhi

Name of the Bidder

Contact Details

SN Item No. of Item Rate Total Amount (Inclusive Taxes)

1 Inauguration Activities of Bihar Pavilion by Minister, Department of Industries I. Fresh Bouquet 10

II. Lamp Lightening 1

III. Lunch Packets 20

2 Manpower for housekeeping works. I. Cleaning Boy 2

II. Pantry Boy 2

3 Complete Arrangement for LED TV (Large size and appropriate size- 55”) including 1 LED Wall of minimum 210 sq. ft size I. LED TV 4

II. LED WALL -210 Sq.Ft. 1

4 Flower & Floral Decoration As Required

5 Video Recording of Activities I. Digital Still Photography Min 50 per day (Finally Selected)

II. Video film recording Every day (1 Hr of Daily Edited Video Playing time)

6 AC SUV (Innova Crysta and similar) 2

7 Hotel Rooms (3 Star/ 3 Star Quality of Rooms) (Bill on actuals) 3

8 Textile and Leather Brochure 1000 Copies

9 Industrial Policy Brochure 1000 Copies

10 · Manpower for movement of Goods from Hangar-1 to Session Hall-11, Booth No: 11-A4, Bharat Mandapam, New Delhi · Serving of High Tea during Knowledge Session 4

11 Hight Tea Arrangements including Snacks and water bottles for Knowledge Session Hall-19, Level 1, Convention Centre, Bharat Mandapam, New Delhi Date of Session- 26th September 2025. Time: 2-3 pm For 200 People

12 Other Items I. Modern Visitor Book 1

II. Card Bowl 4

III. Candy Bowl with good quality of Candies 2

IV. Paper Bins As Required

V. Brochures Stands 6

14 Meals I. Snacks Arrangement 10 persons/ day

II. Dinner Arrangement in Hotel Rooms (Veg/ Non-Veg) 7 Persons / day

Main Structure (Pavilion Design including Lounge Space and Other Structures as per design)*

15 100mm raised platform for the entire area of stall with glossy finish 216 Sq Mt

16 75mm thick partitions for sharing walls 2.5

17 Edge to Edge Carpeting 216 Sq Mt

18 Fascia as per design concept

19 Open lounge as per design concept 1

20 Co - Exhibitor area as per design concept 15

21 Counters as per design concept 1 in each Co-Exhibitor Space

22 Reception counters as per design concept 1

23 Main logo on top in 3D frontlit letters 10

24 Posters in frontlit 25

25 Posters in digital prints on sunboard 40

26 Bamboo wallpaper in digital print 40

27 Other branding in vinyl letter cut 20

28 Reception branding in 3D letter cut 2

29 End to End Creation of Graphics As required in Pavillion

30 Conference table 1

31 Conference chair 8

32 Fixed chairs 24

33 Round glass table 10

34 Single seat sofa 2

35 Centre table 2

36 Exhibitors area chair 24

Electrical Fixtures and fittings

38 Downlights as required

39 White metal halides as required

40 Distribution boxes as required

41 All electrical wiring + fixtures

A= Grand Total without tax (S.no 1-41) (in Rs.)

B= Taxes (in Rs.)

Grand Total Inclusive of all taxes (in Rs.) (A+B)

Note: i. Submission of quotations against each item listed from S. No. 1 to 41 is mandatory. No item shall be left unquoted under any circumstances. ii. Partial quotation for the items listed from S. No. 1 to 41 is strictly prohibited. Any quotation submitted with missing items or incomplete coverage shall be treated as non-responsive and may result in outright disqualification of the bidder’s financial proposal. iii. The quantities and specifications of the items listed in the table may be subject to change as per actual requirements including furniture and graphics. Bidders are required to submit their quotations keeping in view this variability and must be prepared to supply additional quantities or items, if demanded, at short notice and under the same terms and conditions as quoted initially. iv. The successful bidder shall ensure the ability to supply any of the listed items, including increased quantities or additional requirements, at short notice as may be communicated by the Purchaser. Failure to comply with such last-minute requirements may attract penalties and/or termination of the contract. v. All quotations must remain valid for a minimum period of 90 days from the date of submission. During this validity period, no revision in rates will be entertained. vi. Payment shall be released strictly on the basis of verification and certification of the actual work executed and the materials supplied in conformity with the approved quotation submitted by the bidder. vii. Non-compliance with any of the above conditions, submission of incomplete information, or concealment of facts shall render the bid liable for rejection without any further correspondence.

DEPARTMENT OF INDUSTRIES

SHORT TERM LIMITED TENDER FOR REQUEST OF PROPOSAL FROM EMPANELED EVENT MANAGEMENT AGENCY (EMA) FOR Designing and Fabrication of Bihar Pavilion at “Bharat Tex” 2026 Bharat Mandapam, New Delhi

Name of the Bidder

Contact Details

SN Item No. of Item Rate Total Amount (Inclusive Taxes)

1 Inauguration Activities of Bihar Pavilion by Minister, Department of Industries I. Fresh Bouquet 10

II. Lamp Lightening 1

III. Lunch Packets 20

2 Manpower for housekeeping works. I. Cleaning Boy 2

II. Pantry Boy 2

3 Complete Arrangement for LED TV (Large size and appropriate size- 55”) including 1 LED Wall of minimum 210 sq. ft size I. LED TV 4

II. LED WALL -210 Sq.Ft. 1

4 Flower & Floral Decoration As Required

5 Video Recording of Activities I. Digital Still Photography Min 50 per day (Finally Selected)

II. Video film recording Every day (1 Hr of Daily Edited Video Playing time)

6 AC SUV (Innova Crysta and similar) 2

7 Hotel Rooms (3 Star/ 3 Star Quality of Rooms) (Bill on actuals) 3

8 Textile and Leather Brochure 1000 Copies

9 Industrial Policy Brochure 1000 Copies

10 · Manpower for movement of Goods from Hangar-1 to Session Hall-11, Booth No: 11-A4, Bharat Mandapam, New Delhi · Serving of High Tea during Knowledge Session 4

11 Hight Tea Arrangements including Snacks and water bottles for Knowledge Session Hall-19, Level 1, Convention Centre, Bharat Mandapam, New Delhi Date of Session- 26th September 2025. Time: 2-3 pm For 200 People

12 Other Items I. Modern Visitor Book 1

II. Card Bowl 4

III. Candy Bowl with good quality of Candies 2

IV. Paper Bins As Required

V. Brochures Stands 6

14 Meals I. Snacks Arrangement 10 persons/ day

II. Dinner Arrangement in Hotel Rooms (Veg/ Non-Veg) 7 Persons / day

Main Structure (Pavilion Design including Lounge Space and Other Structures as per design)*

15 100mm raised platform for the entire area of stall with glossy finish 216 Sq Mt

16 75mm thick partitions for sharing walls 2.5

17 Edge to Edge Carpeting 216 Sq Mt

18 Fascia as per design concept

19 Open lounge as per design concept 1

20 Co - Exhibitor area as per design concept 15

21 Counters as per design concept 1 in each Co-Exhibitor Space

22 Reception counters as per design concept 1

23 Main logo on top in 3D frontlit letters 10

24 Posters in frontlit 25

25 Posters in digital prints on sunboard 40

26 Bamboo wallpaper in digital print 40

27 Other branding in vinyl letter cut 20

28 Reception branding in 3D letter cut 2

29 End to End Creation of Graphics As required in Pavillion

30 Conference table 1

31 Conference chair 8

32 Fixed chairs 24

33 Round glass table 10

34 Single seat sofa 2

35 Centre table 2

36 Exhibitors area chair 24

Electrical Fixtures and fittings

38 Downlights as required

39 White metal halides as required

40 Distribution boxes as required

41 All electrical wiring + fixtures

A= Grand Total without tax (S.no 1-41) (in Rs.)

B= Taxes (in Rs.)

Grand Total Inclusive of all taxes (in Rs.) (A+B)

Note: i. Submission of quotations against each item listed from S. No. 1 to 41 is mandatory. No item shall be left unquoted under any circumstances. ii. Partial quotation for the items listed from S. No. 1 to 41 is strictly prohibited. Any quotation submitted with missing items or incomplete coverage shall be treated as non-responsive and may result in outright disqualification of the bidder’s financial proposal. iii. The quantities and specifications of the items listed in the table may be subject to change as per actual requirements including furniture and graphics. Bidders are required to submit their quotations keeping in view this variability and must be prepared to supply additional quantities or items, if demanded, at short notice and under the same terms and conditions as quoted initially. iv. The successful bidder shall ensure the ability to supply any of the listed items, including increased quantities or additional requirements, at short notice as may be communicated by the Purchaser. Failure to comply with such last-minute requirements may attract penalties and/or termination of the contract. v. All quotations must remain valid for a minimum period of 90 days from the date of submission. During this validity period, no revision in rates will be entertained. vi. Payment shall be released strictly on the basis of verification and certification of the actual work executed and the materials supplied in conformity with the approved quotation submitted by the bidder. vii. Non-compliance with any of the above conditions, submission of incomplete information, or concealment of facts shall render the bid liable for rejection without any further correspondence.