RATE CONTRACT FOR SUPPLY OF LORAM MAKE SPARES FOR RGM TRACK MACHINES FOR TWO YEARS.

Special Eligibility Criteria

1. 1

   Purchase will be made only from M/s LORAM TECHNOLOGIES, INC.- GEORGETOWN, USA or their authorised dealers. Firm quoting on behalf of OEM will have to submit Tender Specific Authorisation letter from OEM along with their offer.

   Document requiredConfirmation required

Check List

1. 1

   Have you quoted correct GST rate and HSN code of your offered product?
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you submitted your offer against list of items at Annexure-I and Annexure II ?
4. 4

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers? Other conditions will be as per attached tender document.
5. 5

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc., up to destination [consignees premises]
6. 6

   Have you mentioned MAKE/BRAND of OEM?
7. 7

   Have you furnished the statement of deviation [preferably Nil]?
8. 8

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
9. 9

   Additional checklist for offers from OEMs of foreign origin:- (i) Has the Overseas Manufacturer/Indian Agent (if any) submitted copy of Agency Agreement between the Manufacturer and the Indian Agent, if any, with complete details including details of services / after sales service to be rendered by them? (ii) Has the Overseas Manufacturer indicated complete name, address of the Agents and details of the services to be rendered by the agent and also disclosed full amount of Agency Commission/Remuneration payable to the Indian Agent, if any, if included in quoted rate which shall be paid by Central Railway in equivalent nonconvertible Indian Rupees after satisfactory execution of contract and noted that any such payment in a currency other than INR is against Indian Laws? (iii) Is the agent will render after sales service? Confirmation that the agent has necessary infrastructure and competent staff to render

Commercial-Compliance

1. 1

   Goods & Services Tax (GST): As per Clause 9.0 and all subclauses of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder,shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Document optionalConfirmation required
2. 2

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer's bid .

   Document optionalConfirmation required
3. 3

   In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM ] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
4. 4

   This tender is for entering into Rate Contract for fixing unit rates of various spares (items) given in the Annexures, with total estimated value upto Rs.35 Crore. Coverage PO will be issued from time to time as per requirement indicating quantity required. The Qty mentioned in NIT header as 1 set is indicative only.

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
6. 6

   MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Document optionalConfirmation required
7. 7

   Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

   Document optionalConfirmation required
8. 8

   In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small) it was in before the re- classification , for a period of three years from the date of such upward change. The firm must submit relevant documents indicating date of such upward change to claim benefit under the clause.

   Document optionalConfirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
10. 10

    The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

    Document optionalConfirmation required
11. 11

    Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD.

    Document requiredConfirmation required
12. 12

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for Acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

    Document optionalConfirmation required
13. 13

    Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. (Updated) January 2024. The SD amount shall be @ 5 % of Contract Value as mentioned in Clause 24.3 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. Bidders (except approved vendors for tendered item / items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer. Offers from firm s denying to pay Security Deposit will be summarily rejected.

    Document optionalConfirmation required
14. 14

    Order against the Rate Contract will be placed by PCMM office CR HQ. Orders may also be placed by SrDMMs /Dy. CMMs of various divisions/Workshops of Central Railway, whenever authorized for the same by PCMM office.

    Document optional
15. 15

    Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.

    Document optionalConfirmation required
16. 16

    The estimated value of this tender exceeds 10 crore. Accordingly, for a bidder to be evaluated as a Class- I/Class-II Local supplier, a Local Content Certificate must be provided. This certificate shall indicate the percentage of local content of the tendered item, in compliance with the Public Procurement (Preference to Make in India) Order, 2017 (as amended) issued by DPIIT; it shall be specific to the product(s) offered and be issued and signed by (a) in the case of companies, the statutory auditor or cost auditor of the company, or (b) in the case of suppliers other than companies, a practising Chartered Accountant or practising Cost Accountant. The certificate shall be authenticated with a valid UDIN (or an equivalent document-identification mechanism, as applicable) and must be dated on or before the tender closing date and time. An offer may not be eligible for evaluation as a 'Class-I/Class-II Local Supplier' if it does not include a certificate meeting all the above mentioned requirements.

    Document requiredConfirmation required
17. 16.1

    For claiming Class-I/Class-II local supplier status, valid local content certificate with UDIN shall be mandatory. Fully imported/non-local suppliers may indicate 0% local content and shall be evaluated as per applicable GTE/MII provisions.

    Document requiredConfirmation required
18. 17

    An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice / Proforma Invoice from OEM as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) AUGUST 2022.

    Document optionalConfirmation required
19. 18

    This is a Global Tender and Overseas Manufacturers quoting directly involving an Indian Agent, if any (OR) Indian Agents, if any, quoting on behalf of their foreign Principals/OEMs/Manufacturers will have to submit a legally tenable Agency Agreement in terms of Clause 3.0 of Section I - Instruction to Tenderers of Global Tender Booklet along with their offer. Non-submission of the same shall render the offer liable to be rejected.

    Document required
20. 18.1

    Where Indian Agent is involved, legally tenable Agency Agreement, agency commission disclosure and OEM authorisation shall be mandatory. Non- submission shall render the offer liable to be rejected.

    Document required
21. 19

    This is a Global Tender (i) Special Conditions for imported items attached with tender and (ii) Incoterms 2020 or latest, shall be applicable for imported items.

    Document required
22. 20

    Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer is liable to be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

    Document optionalConfirmation required
23. 21

    Any additional expenditure incurred by the Purchaser on account of increase in Customs Duty, freight charges, or any extra cost arising due to variation in exchange rate during the currency of the contract or extended delivery period/schedule shall be borne by the Contractor.

    Document required
24. 22

    Delivery Schedule : RC currency shall be 24 months from date of issue of Rate Contract. Delivery against each coverage PO shall be within 90 days from date of coverage PO for indigenous supply and within 90 days from date of LC establishment for foreign supply.

    Document required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.