Operation and maintenance contract for 6 nos DG sets and 5 nos air compressors for two years

Tender no. RWA-24IN/6/2, Dtd 25.03 .2025

S.N. TERMS AND CONDITIONS Remarks (To be filled by Bidder)

1 The contractor shall fully acquaint himself with the scope and nature of working conditions, etc before submission of tender/offer. No claim will be considered later on the grounds of ignorance or otherwise of the conditions under which the work will have to be executed.

2 Acceptance of Tender: The Contractor shall be bound to accept the award of contract at the rates quoted/ agreed by him. Failing which the EMD of the contractor shall be forfeited and party shall be debarred/ blacklisted as per HAL-ADL rules.

3 Contract Period:The contract shall be valid for two years from the date of start of work subject to site clearance with an option to extend period further on mutual consent.

4 Compensation for Delay: Equipment's breakdown shall be rectified within 48 Hrs, else compensation for delay shall be deductible from any sum payable to you under work order or any other contract with HAL. The compensation for delay shall be @0.5% per week to the maximum 7.5% of total contract value. Penalty will not be levied for breakdown for want of spares, if delay is on HAL side. In addition to above, in case of absent operator/ supervisor from duty, deduction @ Rs.600 per mandays shall be applicable.

i) The quoted price shall be on the unit rate basis. Please note that basis of evaluation of lowest tender will be the package value of offer.

ii) The prices shall be inclusive of all taxes and duties except GST. Mention the percentage of GST clearly on contract value if applicable.

iii) The rates quoted shall be valid till completion of the work and free from variation due to increase in the cost of material, labour or any other reason whatsoever.

Scan copy of DD/ pay order of EMD amount Rs.75,460 is to be uploaded on the portal and original to be dispatched by post in order to reach us prior to tender closing date & time as indicated in RFQ, Failure in receipt of original EMD before tender opening will result in rejection of offer. For any postal delay HAL will not be held responsible.

7 Security Deposit:-

7.1 The successful tenderer will be required to furnish security deposit for the fulfillment of contract. The security deposit shall be 5% of the original contract value in the form of Performance Guarantee.

i). Performance Guarantee will be deposited in the form of Bank Demand Draft in favor of HAL, Accessories Division, Lucknow within 21 days of acceptance of work order or before commencement of work whichever is earlier. The Performance Guarantee money shall be refunded after satisfactory completion of work.

ii). Any delay in submission of Performance Guarantee shall attract a penal recovery for delay period @2% of security deposit per week or part thereof with a maximum penalty of 25% of security deposit.

iii). The EMD deposited will be adjusted toward Performance Guarantee and balance amount shall be deposited through demand draft in favor of HAL, Accessories division, Lucknow payable at Lucknow.

8 Payment Terms:- The terms of payment shall be as follows:

Payment will be made on monthly basis through e-payment system. Hence, bank details are to be provided by the successful contractor.

I) GST and other Taxes shall be applicable as per rules at the time of payment.

9 Risk Clause: The contractor shall be responsible for completion of service contract as required by HAL-ADL as per contract terms & conditions. In case, the contractor fails to execute the contract either in terms of quality or quantity or if any work remains unattended within the stipulated time, HAL-ADL is empowered to take decision and get the same attended by any other Agency at the risk and cost of the Contractor. Any extra expenditure incurred in this connection will be recovered from the bills of the Contractor.

10 Contract Agreement: Successful contractor shall execute an agreement on a general stamp paper of the value of Rs. 200.00 on the enclosed Proforma. All partners of the contractor shall sign the agreement or one partner should have proper authority letter from all other partners. The authority letter has to be forwarded with the agreement. The agreement is to be executed within 30 days from the date of acceptance of work order.

i) Staff: Entry of staff engaged for the work shall be controlled as per HAL security rules & regulations.

ii) Material: All material whether to be consumed in the work or to be taken back later shall be entered through proper challans duly checked & entered by HAL security gate.

12 Parallel Contract: HAL reserve the rights for entering into parallel contracts with other firms/ Contractors for the same requirement if it is found necessary.

13 Validity of offer: Offer should be valid for a period of at least 90 days from the date of opening of tender.

14 General Conditions: (a) All the other terms and conditions of HAL work procedure shall be applicable to this work. (b) Required tools and tackles are to be arranged by tenderer. (c) Unsolicited letter/canvassing / post tender correction: Canvassing by tenderer in any form including unsolicited render tenders liable for rejection. (d) In any case tenderer unable to quote kindly return these document indication their liability to quote this work. (e) The undersign reserves all the right to accept/ reject any or all the tenders without assigning any reason whatsoever.

Name of Vendor:

Tender no. RWA-24IN/6/2, Dtd 25.03 .2025

Eligibility Criterion & Instructions to Bidders

i) Bidder must strictly comply with these instructions while submitting the offer.

ii) Bidder to categorically confirm that offer submitted is as per instructions given herein.

S.N. Clause Bidder Confirmation (To be filled by Bidder)

1 Bidder required to uploaded quotation in Two parts (Price & Technical Bid) in the prescribed format

2 No hard copy of the offer is to be sent.

3 Scan copies of under mentioned documents are to be uploaded on the HAL eproc portal :

a). Proof of PAN registration.

b). GST registration Certificate.

c). Firm PF & ESI certificate (if applicable).

d). MSME registration certificate (if applicable).

e).Financial standing/Solvency Certificate for minimum value of Rs.15,09,200/- from any nationalized/scheduled bank issued within the period of 12 months from the final date of submission of tender.

f). Earnest money of Rs. 75,460/- in the form of Demand Draft, in favor of Hindustan Aeronautics Limited, Accessories Division, Lucknow from any nationalized/scheduled bank of India.

g). Average annual financial turnover during last three years, ending 31st March of previous financial year, audited proof to be attached and should be at least 30% of the estimated cost

h). Proof of experience of having successfully completed similar work during last 7 years ending last day of months previous to the one in which tender are invited should be either of the following. i) Three similar completed works each costing not less than the amount equal to 40% of the approx. estimated amount put to tender. Or ii) Two similar completed works each costing not less than the amount equal to 50% of the approx. estimated amount put to tender. Or iii) One similar works completed each costing not less than the amount equal to 80% of the approx. estimated amount put to tender.

4 Vendor offer shall be rejected, if their past performance of similar work executed during last 7 years is unsatisfactory.

5 Disregard of any instructions, may result in your offer being ignored.

Note: Bidders / Tenderers are requested to attach scan copies of all the relevant / required documents on e-portal, failing which tender shall be summarily rejected without assigning any reason to bidders. * Here similar work means work related to AMC/ repair/ supply & installation of industrial DG Sets of minimum capacity 500 KVA.

Tender no. RWA-24IN/6/2, Dtd 25.03 .2025

Bills of Quantity

Sl. no. Description of system Contract period Quoted Amount

Yearly AMC rate (Rs.) Amount for two years (Rs.)

1 Operation and maintenance contract for 6 nos DG sets and 5 nos air compressors 02 Years

Total contract cost (Rs.)

Total contract cost with GST (Rs.)

Amount (In words):

Remark, if any:

Tender no. RWA-24IN/6/2, Dtd 25.03 .2025

Sr. No. TECHNICAL COMPLIANCE MATRIX (REQUIREMENT AND SCOPE OF WORK) Remarks (To be filled by Bidders)

1 Scope of work includes Operation of following equipments on need basis: a). SKL Make D.G. Sets 1150KVA (1 no.) & 730KVA (01 no.) in 3 shifts (A, B, C) b). Cummins make DG sets 1010 KVA (2 nos) & 1250 KVA (1 no) in 2 shifts (A&B) c). Mitsubishi make D.G. Sets 2000 KVA (01 No.) in 2 shifts(A&B) d). Air compressors for shop air supply in 2 shift(A&B): CP make air compressor CPE 120 (02 Nos) Elgi screw air compressor (01 no.) CompTech Screw air compressor (02 no.)

2 DG set/ compressor operator Deputation: Minimum operator/technician deputation for daily operation & routine maintenance of DG sets & compressors shall be as below: a). One supervisor and three operators in A shift (07:00AM to 03:00 PM) b). Three operators in B shift (03:00PM to 11:00 PM) c). Two operators in C shift (11:00 PM to 07:00 AM)

3 Operation & Maintenance related activities: a). Operation and checking of associated electrical panels for the transfer of electrical power (DG Set to main panel). b) Preventive maintenance of DG Sets & air compressors as per schedule. c) Operation of air compressor in C shift on as and when required basis. d) Required spares for maintenance shall be provided by HAL. e) All works to be carried out as per standard practice and DG set/ compressor manual.

4 This contract covers operation, preventive maintenance, minor breakdown maintenance consisting of the followings: I. Replacement of starter of water circulating pump of DG set & air compressors. II. Fault identification of control panels of DG set & air compressor. III. Repair, cleaning and replacement of valves , NRV of compressors, if require IV. Replacement of oil, filter, gauge of compressor, if require V. Rectification of oil/ fuel leakage. VI. Cleaning of radiator, descaling of Heat exchanger, etc . If require VII. Replacement of belts of DG sets (if needs) VIII. Tightening of coupling bolts. IX. Replacement of oil, filter , battery, coolant. (if needs) Major repair works are not covered under this contract.

5 5.1 Preventive Maintenance / Checks for D.G. Sets Daily activities Clean Generator, its accessories and surrounding. Check diesel oil in tank and to maintain level by pumping diesel. Check water level in overhead/ compensating tank. Check air pressure of air bottle. To maintain pressure start the compressor (if require) Check free movement of fly wheel. Check proper working of lubricating pump. Operational test of DG Sets

5.2 Monthly Checks Clean rotary filter, air filter. Grease starting control slide valve. Operational test of control equipment.

5.3 3 monthly servicing Checking oil level and visual inspection of quality of lube. Oil in governor, engine and turbo charger. Checking and lubricating of air starting valve. Cleaning /replacing of oil filter elements. Cleaning /replacing of fuel filter elements. Lubricating of starting control slide valve. Checking / adjusting of fuel injection pumps. Retightening of foundation bolts. Checking /adjusting of compression /peak pressure with all cylinders. Changing / cleaning of lubricating oil filter Testing of the engine at load.

5.4 ‘B’ Check (At Every 300hrs./every 6month) 1. Lubrication a) Check engine oil level. Replace / topup (if require) b) Change engine fuel-flow oil filter (if require). c) Change by-pass filter (if require). d) Record oil pressure. 2. Fuel System a) Drain sediments from fuel tanks. b) Check hyd. Gov. oil. c) Lubricate ball joints of the throttle linkage of hyd. Governor. d) Change fuel filter. e) Clean fuel tank breather. 3. Air System a) Clean suction filter. b) Check / change air cleaner element if required. c) Clean / change crankcase breather. d) Check air piping. 4. Cooling System a) Check coolant level. b) Check coolant inhibitor. Add coolant concentrate, if required. c) Check heat exchanger. d) Check oil level & water level in tanks.

6 6.1 PREVENTIVE MAINTENANCE ACTIVITIES FOR ALL AIR COMPRESSOR DAILY 01- To check lub oil level in sump & refill. if necessary 02- To drain the air receiver at every two hours interval. 03- To check loading / unloading of compressors. 04- To keep watch on lub oil level & air pressure.

6.2 MONTHLY 01- To clean the suction filter. 02- To check and tighten hose pipes. 03- To check and tighten the foundation bolt of compressor and motor. 04- To discharge check valve, blow down valve for proper functioning.

6.3 3 MONTHLY / 2000 running Hrs 01- Cleaning of compressor radiator. 02- To check leakage & rectify. 03- To clean primary air suction filter and replace (if need) 04- To clean or replace suction air filter. 05- To clean or replace oil separator filter. 06- To drain and replace compressor oil. if requires 07- To tighten pump gland packing. 08- To check proper functioning of compressor alongwith associated electrical panels. 09- To grease bearings of motor.

7 Required tools to be arranged by vendor

8 Necessary safety precautions during execution of the work is contractor's prime responsibility. Supplier to ensure safety of plant & persons.

9 HAL shall not held be responsible for any mishappening within/outside the HAL premises during contract period.

10 Any Transportation of materials within HAL will be in scope of AMC.

Name of Vendor: