Non comprehensive AMC of Hot and cold chambers, oil baths and refrigerant air dryers for two years

Tender No.RWA-24IN/2/1, Dtd 14.11.2024

S.N. TERMS AND CONDITIONS Remarks (To be filled by Bidder)

1 The contractor shall fully acquaint himself with the scope and nature of working conditions, etc before submission of tender/offer. No claim will be considered later on the grounds of ignorance or otherwise of the conditions under which the work will have to be executed.

2 Acceptance of Tender: The Contractor shall be bound to accept the award of contract at the rates quoted/ agreed by him. Failing which the EMD of the contractor shall be forfeited and party shall be debarred/ blacklisted as per HAL-ADL rules.

3 Contract Period:The Contract shall be valid for Two Years from the date of start of work subject to site clearance.

4 i) Breakdown must be attended upto next working day.

ii) Breakdown rectification time limit: a). Minor / normal breakdown -------01 days b). Breakdown containing major issues such as leak detection, gas replacement, compressor replacement, brazing tubes, etc -----------------------05 days If case of any delay as per para 4(i), 4(ii)-a &4(ii)-b, a penalty @0.5% per week shall be deducted to the maximum 7.5% of total contract value. Required spares shall be arranged by HAL. In addition to above, attendance of minimum nos of service engineers should be 95% of total working days in a quarter, failing of which, deduction @ Rs.800 per mandays shall be made.

i) The quoted price shall be on the unit rate basis. Please note that basis of evaluation of lowest tender will be the package value of offer.

ii) The prices shall be inclusive of all taxes and duties except GST. Mention the percentage of GST clearly on contract value if applicable.

iii) The rates quoted shall be valid till completion of the work and free from variation due to increase in the cost of material, labour or any other reason whatsoever.

Scan copy of DD/ pay order of EMD amount Rs.37,906.00 is to be uploaded on the portal and original to be dispatched by post in order to reach us prior to tender closing date & time as indicated in RFQ, Failure in receipt of original EMD before tender opening will result in rejection of offer. For any postal delay HAL will not be held responsible.

7 Security Deposit:-

7.1 The successful tenderer will be required to furnish security deposit for the fulfillment of contract. The security deposit shall be 5% of the original contract value in the form of Performance Guarantee.

i). Performance Guarantee shall be 5% of contract value and will be deposited in the form of Bank Demand Draft in favor of HAL, Accessories Division, Lucknow within 30 days of acceptance of work order or before commencement of work whichever is earlier. The Performance Guarantee money shall be refunded after satisfactory completion of work.

ii). Any delay in submission of security deposit shall attract a penal recovery for delay period @2% of security deposit per week or part thereof with a maximum penalty of 25% of security deposit.

iii). The EMD deposited will be adjusted toward Performance Guarantee and balance amount shall be deposited through demand draft in favor of HAL, Accessories division, Lucknow payable at Lucknow.

8 Payment Terms:- The terms of payment shall be as follows:

Payment will be made on quarterly basis through e-payment system. Hence, bank details are to be provided by the successful contractor.

I) GST and other Taxes shall be applicable as per rules at the time of payment.

9 Risk Clause: The contractor shall be responsible for completion of service contract as required by HAL-ADL as per contract terms & conditions. In case, the contractor fails to execute the contract either in terms of quality or quantity or if any work remains unattended within the stipulated time, HAL-ADL is empowered to take decision and get the same attended by any other Agency at the risk and cost of the Contractor. Any extra expenditure incurred in this connection will be recovered from the bills of the Contractor.

10 Contract Agreement: Successful contractor shall execute an agreement on a general stamp paper of the value of Rs. 200.00 on the enclosed Proforma. All partners of the contractor shall sign the agreement or one partner should have proper authority letter from all other partners. The authority letter has to be forwarded with the agreement. The agreement is to be executed within 30 days from the date of acceptance of work order.

i) Staff: Entry of staff engaged for the work shall be controlled as per HAL security rules & regulations.

ii) Material: All material whether to be consumed in the work or to be taken back later shall be entered through proper challans duly checked & entered by HAL security gate.

12 Parallel Contract: HAL reserve the rights for entering into parallel contracts with other firms/ Contractors for the same requirement if it is found necessary.

13 Validity of offer: Offer should be valid for a period of at least 90 days from the date of opening of tender.

14 General Conditions: (a) All the other terms and conditions of HAL work procedure shall be applicable to this work. (b) Required tools and tackles are to be arranged by tenderer. (c) Unsolicited letter/canvassing / post tender correction: Canvassing by tenderer in any form including unsolicited render tenders liable for rejection. (d) In any case tenderer unable to quote kindly return these document indication their liability to quote this work. (e) The undersign reserves all the right to accept/ reject any or all the tenders without assigning any reason whatsoever.

Name of Vendor:

Tender No.RWA-24IN/2/1, Dtd 14.11.2024

Eligibility Criterion & Instructions to Bidders

i) Bidder must strictly comply with these instructions while submitting the offer.

ii) Bidder to categorically confirm that offer submitted is as per instructions given herein.

S.N. Clause Bidder Confirmation (To be filled by Bidder)

1 Bidder required to uploaded quotation in Two parts (Price & Technical Bid) in the prescribed format

2 No hard copy of the offer is to be sent.

3 Scan copies of under mentioned documents are to be uploaded on the portal :

a). Proof for PAN No.

b). GST Registration Certificate.

c). Firm PF & ESI certificate (if applicable).

d). MSME registration certificate (if applicable).

e).Financial standing/Solvency Certificate for minimum value of Rs. 7,58,120/- from any nationalized/scheduled bank issued within the period of 12 months from the final date of submission of tender.

f). Earnest money of Rs. 37,906/- in the form of Demand Draft, in favor of Hindustan Aeronautics Limited, Accessories Division, Lucknow from any nationalized/scheduled bank of India.

g). Average annual financial turnover during last three years, ending 31st March of previous financial year, audited proof to be attached and should be at least 30% of the estimated cost

h). Proof of experience of having successfully completed similar work during last 7 years ending last day of months previous to the one in which tender are invited should be either of the following. i) Three similar completed works each costing not less than the amount equal to 40% of the approx. estimated amount put to tender. Or ii) Two similar completed works each costing not less than the amount equal to 50% of the approx. estimated amount put to tender. Or iii) One similar works completed each costing not less than the amount equal to 80% of the approx. estimated amount put to tender.

4 Vendor offer shall be rejected, if their past performance of similar work executed during last 7 years is unsatisfactory.

5 Disregard of any instructions, may result in your offer being ignored.

Note: Bidders / Tenderers are requested to attach scan copies of all the relevant / required documents on e-portal, failing which tender shall be summarily rejected without assigning any reason to bidders. * Here similar work means work related to AMC / repair/ servicing & overhauling of Hot & Cold chambers .

Tender No.RWA-24IN/2/1, Dtd 14.11.2024

Sr. No. TECHNICAL COMPLIANCE MATRIX (REQUIREMENT AND SCOPE OF WORK) Remarks (To be filled by Bidders)

1 Scope of work includes deployment of minimum 03 manpower during working days {preferable in general shift 08:00 Hrs -16:00Hrs} for breakdown rectification & preventive maintenance . i. Mechanical : 01 No (Qualification: Min ITI with 03 years experience in similar field) ii. Electrical/Electronics: 01 No (Qualification: Min ITI with 03 years experience in similar field) iii. Helper: 01 No. iv. Supervisor : Engineering graduate with min. 05 years of experience in similar field. In exigency the deployment may be needed on IInd shift, sunday & holidays also.

2 i) The chambers are to be maintained in working condition during the contract period. ii) Preventive maintenance are to be carried out on quaterly basis. iii) Consumables ( e.g. refrigerant, oil, etc.) and spares shall be provided by HAL. v) It is to be ensured that there is no leakage before filling up gas in any of the equipment. vi) List of critical spares in detail to be provided by vendor within a month from commencement of the work.

3 Required tools for carrying out preventive/breakdown maintenance shall be arranged by vendor.

4 Necessary safety precautions during execution of the work is contractor's prime responsibility. Supplier to ensure safety of plant & persons.

5 Transportation of refrigerant gas cylinders, compressors and other required spares within HAL for maintenance of chamber will be in scope of AMC.

PREVENTIVE MAINTENANCE CHECKS

1 MECHANICAL SYSTEMS

i). Cleaning of the chamber external, internal and console

ii). Tightening of the bolts of the air circulation motor and compressor.

2 REFRIGERATION SYSTEM

i). Checking of winding resistance of refrigerant compressor

ii). Checking the standing & running pressures of the compressor

iii). Cleaning the refrigeration system

iv). Checking the oil pressure switch , oil level of the compressor

v). Functioning of Pressure switches

3 HEATING SYSTEM

i). Checking of the resistance of the heaters

ii). Functioning of each heater

4 ELECTRICAL SYSTEM

i). Checking the current of the compressor

ii). Checking the current of the air circulation motor

iii). Functioning of all switches, over load relay, indicators.

iv). Functioning of the controller.

v). Functional checking of all safety interlocks.

5 HUMIDITY SYSTEM

i). Cleaning of Humidity boiler

ii). Removing of scale in the boiler

iii). Checking of safety thermostat in the boiler

iv). Checking & repair water line leakage connected with boiler. If any

Name of Vendor:

Tender No. RWA-24IN/1/1, Dtd 14.11.2024

Bills of Quantity

Sl. No. Description of system Qty. Yearly AMC rate (Rs.) Amount (Rs.)

Non comprehensive AMC of Hot & cold chambers, oil baths and refrigerantair dryers for two years

1 Blue star make chamber ( including Tenney Jr, Tenney , Tenney Ten, TPS etc) 15

2 Envirotec make chamber 20

3 Heraus( Vostch) make chamber 4

4 Reveal make chamber 4

5 Ballice make chamber 1

6 Aron hurley make chamber 2

7 Kasco make chamber 1

8 Zetatek make chamber 2

9 CM envirosystems (CME) make chamber 12

10 Resonance Automation make Chamber 1

11 WeissTek make Chamber 1

12 LAUDA make OIL BATH 6

13 Kladioscope make chamber, Qty-01 THERMOSTAR make chamber, Qty-01 SR Lab make chamber, Qty-01 3

14 Refrigerant air Dryer 2

Total AMC cost for one year Rs.

Total AMC cost for Two years Rs.

Total AMC cost with GST for Two years Rs.

Amount (In words):

Remark, if any: