RATE CONTRACT FOR SUPPLY OF SURGICAL ITEMS FOR A PERIOD OF THREE YEARS OR BEYOND AS PER HAL TERMS AND CONDITIONS

Rate contract for supply of Surgical items which are Not –In –Stock (NIS)/ Not –In- Procurement (NIP) for Inpatient -Outpatient use in Industrial Health Center, HAL (BC), Bangalore-560 017.

Industrial Health center intend to establish a Rate Contract from reputed suppliers/ manufacturers/ service providers for supply of Surgical items for the benefit of all the eligible employees/officers of HAL (BC), DC, HC & CO

The rate contract on Lowest Bidder(Package basis) as per conditions of the contract which is mutually agreed by the parties. The rate contract is to provide all the Surgical items which are Not-In Stock (NIS)/Not –In- Procurement (NIP) at Industrial Health Center, Bangalore

The list of Surgical items which are prescribed by the HAL Doctors which are Not- in- Stock (NIS) and Not in Procurement(NIP) probable list are indicated at Annexure- C. The bidders are requested to provide the best possible maximum discount on the Maximum Retail Price (MRP) for a period of Three years as part of the establishment of Rate Contract, the format of the rate contract is indicated at Annexure-C. (This is for information only for bidders, the Annexure-C is not to be uploaded along with the bid)

The maximum discount of the Maximum Retail Price (MRP) quoted will be the basis for the purpose of comparison of various tenders. It is requested to quote on F.O.R. Door Delivery basis inclusive of all taxes, duties and transportation charges. The price details should be submitted only in the Price bid.

This tender is bounded with the Tender form and Terms & Conditions which is enclosed at Annexure-B, the bidders has to read, understand the RFQ, Tender Form, Terms & Conditions ,attest their signature and upload the same along with the technical bid along with point to point compliance of the Terms & Conditions with acceptance of the same. The General Terms & Conditions of the contract is indicated at Annexure-D.

Only Bidders who have the infrastructure to provide supply/service for the tendered scope of supply of Surgical items need to quote. Bidders must prove they have carried out similar supplies elsewhere, including Government organizations managed regular, uninterrupted supply chains for at least a 100-bed hospital continuously for a minimum of 02 years within the last 07 years. Bidders shall furnish the details like order reference, order date contact details - The same should be uploded along with this tender. Non submission of the above shall be summarily rejected.

The minimum shelf life of the supplied Surgical items should be at least 60 % from the date of manufacturing, the lesser shelf life items are also acceptable subject to acceptance of Drug Discrepancy committee in Co-ordination with user department.

The Surgical items against the Indents provided by Authorized personnel of HAL , Industrial Health Center, Bangalore for the Out-patient use to be supplied to the GI Stores along with Delivery Challans and invoice with the applicable discount as quoted/negotiated.

The list of Surgical items which are prescribed by HAL doctors along with NIP/NIS list (Probable Surgical) has been provided to the bidders. (Annexure-C), this is for information only, not be uploaded along with the tender documents.

The NIS/NIP Surgical items should be supplied with the previously procured brands as intended by Industrial Health Center, Bangalore for reasonability of prices, if in case, of non-availability of the prescribed branded Surgical items, vendor has to provide the alternate brand available in the market and the same has to be supplied with the approval of the Drug Discrepancy Committee.

The Surgical items should be supplied preferably (non mandatory) with sticker “FOR HAL HOSPITAL” to be affixed before the supply of Surgical items to HAL, Industrial Health Center, Bangalore

The indicative list of Surgical items is enclosed at Annexure-C, which is provided for information/reference only, and not to be uploaded along with the bids.

The successful bidder in case of finalization of rate contract should indicate the changes in Maximum Retail Price (MRP) within the stipulated period of Time. Non confirmance of this clause, the bid shall be summarily rejected.

The copy of the PAN card and GST provisional number may also accompany the technical bid.

The successful bidder should provide an security Deposit (SD) in the form of Bank guarantee/DD for 5% of the contact value within 15 days form the date of signing of rate Contract Agreement as per HAL SD BG format (Annexure-I),please refer Tender form (Annexure –D) clause Sl. No. 08 for further details of security deposit . If the bidder, does not agree for providing of SD a loading factor of 5% will be loaded while evaluating the commercial evaluation of the bids Non confirmance of this clause, the bid shall be summarily rejected.

The bidders are to agree for the Liquidated Damage /Penalty Clause as per Clause Sl. No.10 of the Tender Form (Annexure-D), if not agreed to, the maximum amount of LD/penalty to the extent not agreed LD/penalty value will be loaded in the commercial evaluation of the bids. Non confirmance of this clause, the bid shall be summarily rejected.

The bidders should be agreeable to sign in the rate contract agreement, as per the format indicated at Annexure-H without any deviations. The agreement should also to be arranged by the successful bidder.

All the supplies will be verified by Hospital security at the HAL Hospital gate, and the delivery challans shall bear an endorsement by the Hospital Security to this effect. The supplier's representative shall be responsible for getting the items checked and obtaining the security endorsement.

The bidders should give the guaranteed date by which delivery can be completed; Surgical items are to be made available within 7 working days from the receipt of Indents. The Surgical items against the Indents provided by Authorized personnel of Central Dispensary (CD) Stores/IMM of Industrial Health Center, Bangalore

SPECIAL INSTRUCTIONS

Comments like "YES, AGREED, WILL BE GIVEN AT THE TIME OF SUPPLY, CONFIRMED, WILL BE COMPLIED……… etc" are not acceptable where numerical values are to quoted

The quotation should be furnished strictly in comparison form w.r.t to HAL specification. Deviations if any, should be clearly highlighted with necessary clarification.

Please confirm in your quotation whether this product is your manufactured or marketed product. Dealers / Stockiest should submit/upload the quote along with the authorization letter from the OEM / Manufacturer . Dealers / Stockiest quote without authorization letter from OEM / Manufacturer will be summarily rejected.

Confirmation that we have read and understood all the terms an conditions of RFQ.

Acceptance of Special Terms and Conditions at Annexure-J

Make/Brand : Vendor should clearly specified the make/Brand of the item Non mentioning of Make/Brand shall be summarily rejected.

HINDUSTAN AERONAUTICS LIMITED INDUSTRIAL HEALTH CENTER, BANGALORE COMPLEX SURANJANDAS ROAD VIMANAPURA POST, BANGALORE-560017. INDIA

ANNEXURE - F (Technical Bid - Matrix)

Tender Ref .No: EPROC/ND/2026/46

Name of Item / Work: Rate Contract for supply of Surgical Items for a period of Three years or Beyond

Name of the Bidder firm and address

ANNEXURE -C

LIST OF HOSPITAL SURGICAL ITEMS

HINDUSTAN AERONAUTICS LIMITED INDUSTRIAL HEALTH CENTER, BANGALORE COMPLEX SURANJANDAS ROAD VIMANAPURA POST, BANGALORE-560017. INDIA

(PRICE SCHEDULE) - Annexure-L (PRICE SCHEDULE / SCHEDULE OF RATES SHOULD BE QUOTED BY THE TENDERER AS PER THE FORMAT GIVEN BELOW)

Tender Ref .No: EPROC/ND/2026/46

Name of Item / Work: Rate Contract for supply of Surgical Items for a period of Three years or Beyond

Name of the Vendor and Address

Brand Name

HINDUSTAN AERONAUTICS LIMITED INDUSTRIAL HEALTH CENTER, BANGALORE COMPLEX SURANJANDAS ROAD VIMANAPURA POST, BANGALORE-560017. INDIA

(PRICE SCHEDULE) - Annexure-K (PRICE SCHEDULE / SCHEDULE OF RATES SHOULD BE QUOTED BY THE TENDERER AS PER THE FORMAT GIVEN BELOW)

Tender Ref .No: EPROC/ND/2026/46

Name of Item / Work: Rate Contract for supply of Surgical Items for a period of Three years or Beyond

Name of the Vendor and Address

Rate contract for supply of Surgical items which are Not –In –Stock (NIS)/ Not –In Procurement (NIP) for Out patient use at Industrial Health Center, Bangalore, HAL (BC), Bangalore-560 017 for a period of three years or beyond. Percentage (%) discount on the Maximum Retail Price It is requested to quote FOR HAL HOSPITAL Door Delivery basis inclusive of all taxes, duties and transportation charges.

Delivery should be FOR Industrial Health Center

Payment Term/HAL term: 30 days after receipt and acceptance of items through RTGS/NEFT

The bidders should give the guaranteed date by which delivery can be completed; Surgical items are to be made available within 7 working days OR 24 to 36 Hrs hrs in emergency cases from the receipt of Indents. The Surgical items against the Indents provided by Authorized personnel of Stores / IMM of Industrial Health Center, Bangalore

FIRM PRICES: The contract prices will be firm as fixed as per contract terms till execution of Contract and exclude subsequent claims or prices increase of any kind. In case of reduction of MRP of price to be passed on to HAL Industrial Health Center by maintaining same percentage of discount with respect to MRP at the time of placement.

Liquidated Damages:-In case of late supplies a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid , for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default.

In case of Amendment to Contract can be made with respect to value or period with mutual consent of both the parties and the prices should remain the same intect during the extension period.

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