PWD/SSE/SWEC/NIQ104/2025-26

Amount

Day to day maintenance of entire electrical installations incl. compound light, by deputing required man power as mentioned below, tool & Plants as required & essential regular maintenance materials such as different types Screw, Nut, Bolt, Washer, Fuse, PVC insulation Tape, PVC sleeves, loose wire, Split pins of Ceiling Fans, dusters, dress for staffs, log book, register, pen, marker, hale mate, hand gloves with gumboot for operation of high voltage equipments, first-aid box, umbrella, mask, sanitizer, PPE Kit, Goggles, protective body-ware, raincoat etc as required have to be considered while quoting the rate on all working days including holidays and off day reliever at all the offices of the Administrative complex, Nimtouri including the substation & DG operation also as per the terms and condition mentioned below.

Charges for manpower deployment for day-to-day preventive, corrective, and routine maintenance within the said building premises, to be carried out in two (02) shifts per day, including working days and holidays, throughout the year, as per the direction of the Engineer-in-Charge (EIC). 1) The manpower requirement shall include: one (01)nos Skilled Electrician per shift × two (02) shift per day, and three (03) nos Semi-Skilled Electricians per shift × two (02) shift per day, inclusive of relievers for off-days.

Charges for day-to-day maintenance of the entire electrical installation for the 1st year, by deputing the following manpower:-

1st Shift One (01) nos Skilled Electrician/shift x 1-shift x 12 Months = 12 Units ( Shift-01, Shifting time as per the direction of the EIC.)

1st Shift Three (03) nos Semi-skilled Electrician/1- shift x 1 shift x 12 Months = 36 Units (Shift-01, Shifting time as per the direction of the EIC.)

2nd Shift One (01) nos Skilled Electrician/shift x 1 shift x 12 Months = 12 Units (Shift-02, Shifting time as per the direction of the EIC.)

2nd Shift Three (03) nos semi-skilled Electrician/shift x 1 shift x 12 Months = 36 Units (Shift-02, Shifting time as per the direction of the EIC.)

Servicing, maintenance, and setting of relays/tappings of HT and LT installations, including transformers and switchgears of the sub-station, shall be carried out once a year. This includes insulation testing and earthing system testing. i) A quarterly report is to be submitted by the authorized supervisor to the EIC. ii) In case of any fault in the HT/LT system related to the sub-station, it must be attended to within one hour, and necessary action should be taken to rectify the issue promptly. (For 1st year)

Charges for day-to-day maintenance of the entire electrical installation for the 2nd year, by deputing the following manpower :-

1st Shift One (01) nos Skilled Electrician/shift x 1-shift x 12 Months = 12 Units ( Shift-01, Shifting time as per the direction of the EIC.)

1st Shift Three (03) nos Semi-skilled Electrician/1- shift x 1 shift x 12 Months = 36 Units (Shift-01, Shifting time as per the direction of the EIC.)

2nd Shift One (01) nos Skilled Electrician/shift x 1 shift x 12 Months = 12 Units (Shift-02, Shifting time as per the direction of the EIC.)

2nd Shift Three (03) nos semi-skilled Electrician/shift x 1 shift x 12 Months = 36 Units (Shift-02, Shifting time as per the direction of the EIC.)

Servicing, maintenance, and setting of relays/tappings of HT and LT installations, including transformers and switchgears of the sub-station, shall be carried out once a year. This includes insulation testing and earthing system testing. i) A quarterly report is to be submitted by the authorized supervisor to the EIC. ii) In case of any fault in the HT/LT system related to the sub-station, it must be attended to within three to four hours, and necessary action should be taken to rectify the issue promptly. (For 2nd year)

Charges for day-to-day maintenance of the entire electrical installation for the 3rd year, by deputing the following manpower:-

1st Shift One (01) nos Skilled Electrician/shift x 1-shift x 12 Months = 12 Units ( Shift-01, Shifting time as per the direction of the EIC.)

1st Shift Three (03) nos Semi-skilled Electrician/1- shift x 1 shift x 12 Months = 36 Units (Shift-01, Shifting time as per the direction of the EIC.)

2nd Shift One (01) nos Skilled Electrician/shift x 1 shift x 12 Months = 12 Units (Shift-02, Shifting time as per the direction of the EIC.)

2nd Shift Three (03) nos semi-skilled Electrician/shift x 1 shift x 12 Months = 36 Units (Shift-02, Shifting time as per the direction of the EIC.)

Servicing, maintenance, and setting of relays/tappings of HT and LT installations, including transformers and switchgears of the sub-station, shall be carried out once a year. This includes insulation testing and earthing system testing. i) A quarterly report is to be submitted by the authorized supervisor to the EIC. ii) In case of any fault in the HT/LT system related to the sub-station, it must be attended to within one hour, and necessary action should be taken to rectify the issue promptly. (For 3rd year.)

Allocation of Sites under the Maintenance Contracts : 1. All the offices under the Administrative complex and the substation , Nimtouri, Purba Medinipur.

SCOPE OF WORK:- a) The primary objectives of preventive and corrective maintenance are to minimize electrical breakdowns and faults, prevent fire hazards arising from electrical short circuits and faults, and reduce downtime. Any fire hazard incidents resulting from short circuits, or the falling of ceiling fans, luminaries, etc., due to inadequate maintenance will be treated with utmost seriousness. The maintenance agency shall be held accountable for such incidents. b) The electrical installation includes entire cabling network and wirings, BDB’s, PDB’s power & distribution cables, O.H. Lines, Compound lights, fittings & fixture. LT panels, FDA systems, UPS system, Sub-Stations etc. c) The time span of maintenance are as specified in specification on holidays and workingdays. d) The maintenace service includes : 1.Specified schedule maintenance of entire electrical installation as prescribed in point (a)of above said buildings 2. Operation of DG sets as and when required & checking and maintenance of AMF panel including checking the condition of fuel level, Lubricating oil & battery connection etc, carrying & pouring of Fuel if necessary and maintaining the log book. 3. Cleaning and dusting of detectors and devices of Fire Detectection and annunciation system periodically, once in a month 4. Quarterly inspection, testing and cleaning of all HT & LT substation equipments by deployment of separate legally authorized qualified personnel having SCC/Workman’s permit as mentioned elsewhere in this contract with submission of IR/Earth Test Reports (once in six months) in the format prescribed by the Engineer-in- Charge. Log books/Call books/Materials Register/Attendance Register are to be maintained at each substation/office in the format prescribed by the EIC. 5. One(01) Skilled/ competent person of 1st shift (or as per the direction EIC) to assist the JE in maintaining registers and Log book records as required in addition to his original work.

ADDITIONAL & SPECIAL TERMS & CONDITIONS OF CONTRACT : The agency must provide measuring/operating equipment such as digital multimeter, clambmeter, thermal imeger, earth regeistance tester, low voltage insulation megger, hot air blower, air blower, screw driver set, all type of spaner, cable puncher etc. to the employed staff.

The agency shall maintain one Call Book which shall record all the calls alongwith remedial action taken, duly verified by the Junior Engineer/Assistant Engineer periodically.

Separate Log book is to be maintained for L.T. installation & H.V. installation. The daily record of the Log book is to be signed by the licensed Supervisor of the contractor and verified & signed by concerned Junior Engineer & Assistant Engineer; and the same should be sent to the Executive Engineer through proper channel at the time of submission of bills.

Recording of various electrical parameters (with co. own tools/equipments) of different L.T. panel board, BDBs, Main switches etc, recording of different parameters of 11 KV H.T. Sub-stations equipments, testing of Insulation Resistance, Earth Resistance etc. are to be made in Log book in regular manner and the necessary working report in this respect to be submitted monthly to the concerned Assistant Engineer & Junior Engineer every day. Thermal imager should be used in measuring/observing temperature rise of electrical equipments like Transformer, H.T. VCBs, BDBs, L.T. panel boards, AC, Light fittings, etc. regularly to find out any abnormalities and the measurements are to be recorded in Log book compulsorily in proper manner every day.

In case, any abnormal reading is noticed, then the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions by proper recording under intimation to the concerned Assistant Engineer & Junior Engineer.

All type of maintenance & operation tasks incl. proper testing, checking etc. with necessary action of preventive & corrective/rectifying measure in case of any fault/abnormality for Sub-stations within the compound are to be accomplished with proper care, safety & precaution measure and all these tasks are to be recorded in separate Log books, which are to be signed by highly skilled electrician & licensed supervisor deployed by the contractor duly verified & signed by concerned Assistant Engineer & Junior Engineer on regular basis.

Transformer condition and kVA, PF & kW loading shall be checked at various times of the day throughout the period of contract; abnormality shall be brought to the notice of the Junior/Assistant Engineer.

The agency will check and clean all the ceiling fans exhaust fans, stand fans etc. to prevent falling down of those as a measure of safety and maintain a register mentioning fan numbers etc. including keeping those light fittings and fans clean as per the direction of Assistant Engineer or respective Junior Engineer.

All the ceiling fans of every Buildings are to be inspected, at least once in 3(three) Months, in respect of Split Pin, Jam nut, fan clamp & suspension arrangement etc. to avoid unwanted falling of Ceiling Fans, failing which responsibility will be fixed up upon the agency (in case of falling of ceiling fans). Report regarding physical condition of Split Pin & Jam Nut must be submitted quarterly in the format prescribed by the EIC.

All the fittings, fixture, panel board, PBDB, SPNDB Main-switches & other Electrical Installation inside all the block/floor/buildings as well as for compound lighting installation and sub-station must be kept in a tip top condition by cleaning of all the said electrical equipments, dusting off accumulated dirt, cobweb etc. once in a month, and all the cleaning materials like detergent etc. are to be supplied by the agency free of cost.

The agency will have to attend all the break-down/fault of any nature involving electrical installation within the scope of contract and restore the same with its own manpower, tools & tackles keeping entries in Log books mentioning type of faults, nature of work done, fault clearance time etc.

All incidents of breakdown shall be immediately reported to the concerned Junior Engineer & Assistant Engineer, or direct to Executive Engineer in exceptional circumstances.

All the maintenance staff of the contractor should have proper & constant vigilance and check to ensure that there is no sign of overheating, burning smell, discoloration or sparking/chattering at any of BDBs, panel boards, rising mains/substations, etc. due to overloading or loose connection/termination. Care should be taken to check any highly unbalanced loading at any point. N.B:Periodical check on daily basis by thermal imager scan is required to be carried out for BDB,PDB,Cables, Panels, Feeders, Main switches etc and kepping the record and should be reported to the concerned JE on regular basis.

The weekly duty roster of the deputed staff should be submitted in advance.

The contractor shall issue identity cards to every member of his staff, regular or substitute. No staff will be allowed to perform duty without proper identity card and the agency shall have to assume responsibility for any untoward incident/situation.

The authorized licensed supervisor should attend the site regularly and in case of emergency he should attend without any delay and report the incident to the Engineer in Charge.

Frequent change of staff is not allowed. Substitute staff list shall have to be submitted at least one week in advance to the Junior/Assistant Engineer.

Recording of attendance should in the in the attendance register as per the direction of the EIC and shall be regularly checked and verified by the concerned Junior Engineer/Assistant Engineer. Monthly attendance report should be submitted along with the Bill.

Proof of verification of attendance of the staff deputed in the night shift (10 pm to 6 am) by the authority is mandatory for billing purpose.

The agency must have separate contact numbers preferably mobile phone numbers for his office and the deputed Supervisor (maintenance team) so that the communication can be easily made in case of urgency.

The space for sitting accommodation for the staff of the agency inside the compound will be provided by the PWD/user authority.

The Engineer-in-Charge reserves the right for re-allocation of duty to any or all member of the staff as per the requirement of the site or elsewhere.

Materials required as replacement during maintenance of electrical installations like fuse wires, screws, nuts, bolts, washers, AL/Cu socket (up to 35 sq. mm.) dusters etc will be supplied Agency so far as practicable, through a separate Issue register to be maintained by the agency at site.

The replaced / dismantled materials generated for carrying out breakdown or preventive maintenance or due to civil renovation / dismantling work are to be carried out and deposited to the respective Section Office or any other locations within the compound by the agency by its own labour / arrangements / tools and tackles as per the direction of the Assistant Engineer concerned. If required, the agency will have to dismantle existing electrical installations in connection with any civil renovation / dismantling work and deposit the same to convenient locations as per the direction of the Assistant Engineer concerned by its own labour / arrangements / tools and tackles.

Any fault of electrical installations starting from HT supply end (except the installations of WBSEDCL) to light, fan, call bell and plug points i.e. HT switch gears, transformers, HT cables, LT cables and all sub- panels, distribution boards, related main switches, isolators, earthing attachments, compound lights etc has to be detected, attended and restored by the agency by its own man power with the help of the materials (cables, main switches, DBs, wires, HRC fuses etc) available from this department or as per the terms & conditions of this contract.

a) Routine checking and preventive maintenance of the electrical installation has to be carried out by the agency daily with a view to ensure uninterrupted power supply within compound. Any negligence in the part of the agency in complying with any of the above described terms & conditions causing inconveniences to public service will be viewed otherwise and is subject to unilateral penalty, be it detected on the spot of thereafter (even after payment).

b) Routine inspection of the electrical and allied installation shall be carried out by the agency every morning to ensure that all the light/fan socket outlets/ AC/ UPS and other items of work, as may be directed by Junior Engineer/ Assistant Engineer/ Executive Engineer from time to time are in order and action for restoration shall be taken immediately for faulty items.

In case of any breakdown caused by cable fault, etc. , the agency will have to restore the power supply either with the materials available with this department or arranging the same temporarily and safely till completion of permanent restoration work as may be directed by the Engineer-in-Charge.

Maintenance materials, viz. Incandescent lamps, Main switches, Power DB, SPN BDB, Main & Sub-main cables, fluorescent/LED tubes, Chokes, Ignitors, and Condensers etc. will be supplied by the Department. However auxiliary items like screws, nuts & bolts, washers, fuse wire, insulating tapes etc. will have to be arranged by the agency on its own expense.

No materials should be taken out of the maintenance site without the permission and necessary Challan of the site-in-charge.

The agency will take care to prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in maintenance/repair / replacement cause trouble in the system & hampering of the service thereof.

The agency will keep all the sub-station rooms, HT switch gear, Transformers, LT Panels, other LT Switches, distribution boards etc. in neat and clean condition.

The repairing of the different type of light fittings, ceiling fans, exhaust fans etc. have to be done by the agency incl. dismantling and re-fixing the same. (Materials to be supplied by Department).

In case of power failure or development of any unfavorable situation, the agency will have to communicate with concerned WBSEDCL authority and extend co-operation to them in restoring of power supply. Meanwhile, the agency will have to operate the switching mechanisms of interconnections among available sources at suitable locations to maintain power supply at important locations by monitoring electrical loads in consultation with concerned Junior Engineer/Assistant Engineer.

Any major shut down or fault should be brought to the notice of EIC immediately in writing and over telephone for further course of action.

Insulation test with the help of Megger for the entire Electrical Installation as well as earth resistance of the earthing installation for each building and also sub-station are to be carried out in the presence of concerned Assistant Engineer/Junior Engineer once in six months and the result thereof is to be furnished to the Engineer –In-Charge through proper channel alongwith the bill.

The agency must have separate offices & separate contact telephone nos. for his site office and main/head/branch office and the same should be intimated to this Department in writing. All telephone calls should be responded without delay.

The agency should be responsible for any damage in the installation due to mishandling / mal-operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately.

If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions, this Department posses the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge. In that case, the above-said contract may be terminated without issuing any notice whatsoever and stringent & punitive action may be taken against the contractor as may be decided by the Engineer-in-Charge or higher authority.

Valid workman’s permits, electrical licence, Diploma certificate, identity proof etc. are to be furnished for each electrician/workman, helper & Diploma Electrical Engineer/Supervisor engaged by the agency along with the name & contact mobile no. of the persons and all these information with supporting documents are to be submitted in written to the concerned Junior Engineer, Assistant Engineer & Executive Engineer.

The contract may be terminated by one month’s notice from either side.

Any negligence in the part of the agency in complying with any of the above-mentioned terms and conditions and/or causing inconvenience to public service will be viewed seriously and shall be subject to unilateral penalty, be it detected on the spot or thereafter (even after payment of bills).

The agency should have been responsible for any damage in the installation due to mishandling or mal-operation. If so, the cost for rectification or replacement will be recovered from the bill on proportionate and the incident will be counted while issuing the performance report.

The agency will have to maintain log books in such a manner so that at least one log book may always be made available at site as and when asked for.

Bills should be submitted quarterly or as per direction of EIC, keeping at least one spare log book at site. Payment will be made as per PWD norms against placement of bills supported by log book and duly verified by the Junior Engineer / Assistant Engineer.

Labour laws : Before undertaking the work as per order, agency must produce labour license obtained from the Assistant Labour Commissioner/Dy. Labour Commissioner’s office in the Region in compliance with the provisions of Central Labour Regulation & Abolition Act, 1970 and the rules made thereunder. He should comply with all labour laws to protect the labourers engaged by him. The successful bidder after placement of the order shall have to comply with following in order to get payment : a) He shall have to follow the rules and regulations of the prevailing Acts of Central and State Governments. b) He shall be responsible for compliance of statutory obligation under the Central Labour (R&A) Act, 1978, Minimum Wages Act, 1948, Payment of Wages Act 1936, Bonus Payment Act, 1956, and also be responsible for payment of contribution (Both employer and employee’s) under Provident Fund Act & Employees’ State Insurance Act,1952 in respect of the employee. c) He shall be solely responsible for any accident, occurring if any, during the course of the work or any injury to any person and in the event of any such accident/injury he will be held responsible and must pay proper compensation for the same as per Workmen’s Compensation Act, 1923 (when Employee State Insurance Act 1948 is not applicable); d) No labour of minor age should be employed; e) Statutory minimum wages for all categories of labour are to be paid as per notifications issued by the appropriate authority of the Government from time to time:

Uniform, safety shoes, helmet, raincoat, umbrella, gumboot, torch/ emergency light, etc. and all types of tools and tackles (Like digital multimeter, tongtester, earth regeistance tester, low voltage insulation mager, hot air blower, air blower, screw driver set, all type of spaner, cable puncher, lader etc) are to be provided by the agency to its staff.

All the issues related to the safety of the staff should be taken care by the Agency itself.

In case of any mishap or accidental injury to any member of the staff deputed by the agency, the whole responsibility is to be borne by the agency but should be informed to the EIC immediately.

Any unethical/unruly attitude/behaviour or activity of the agency or any of his deputed staff should be viewed seriously and legal action would be taken accordingly by this end.

The philosophy of “Public Interest” would be the ‘motto’ of this maintenance contract. Any deviation may be viewed otherwise and action taken accordingly.

It will be the duty and responsibility of the agency to ensure strict compliance of the provisions of the contract. Should any major or recurring deviation or negligence be observed/detected in execution of the contract by the agency during any scheduled/surprise inspection of the higher authority, penal action will be taken with retrospective effect without any further reference/correspondence, and without any prejudice to the right of the Engineer-in-Charge to terminate the contract by invocation of any of the clauses of the contract.

The Executive Engineer/ Assistant Engineer the right to depute any both members of the maintenance staff to other site, in exigency of public service, restore normally or assist other team members working there.

The Maintenance Personnel, deputed by the agency, should be a permanent resident of West Bengal with a valid Voter / Aadhar Identity Card and should possess a valid Workman Permit/ License, as mentioned below, issued by the Directorate of Electricity, Govt. of West Bengal. Category of Maintenance Personnel and mandatory Requirement:- i) Semi-Skilled Worker: Should possess a valid Workman’s Permit of Class i(a) and/or i(b) and (ii), issued by the Directorate of Electricity, West Bengal. ii) Skilled Worker: Should possess a valid Workman’s Permit of Class i(b), ii, iii, and iv, issued by the Directorate of Electricity, West Bengal, or should be an ITI or equivalent certificate holder.

SCOPE OF WORKS AND TERMS AND CONDITIONS FOR DG SET OPERATION 1. Providing DG operator every day(incl holyday) in round-the-clock for operation of DG set in the format prescribed by the Engineer-in-Charge. 2. Necessary fuel and lubricant should be supply by the concern authority incl. checking of healthness of DG set. 3. The operator should have experience of Electrical works as well as DG Repairing works. 4. The operator will be allowed to perform his duties at site with proper identity card which is to be issued by the agency and agency will be held responsible for any untowards situation occurred for violation of contract. 5. A log book for each even and odd months should be maintained by the agency (Log Book supplied departmentally) for recording all the details of operation time (Starting time, off time, stop time) of DG set incl. recording the reading of Ammeter, voltmeter, Temperature meter etc.

6. No charge will be paid against any non-operation of DG set. 7. The bill of operation charge may produce quarterly through concerned Junior Engineer, Electrical, PWDte. and Assistant Engineer, Electrical PWDte. 8. The DG set incl. DG related electrical accessories shall be kept clean and dust free as much as possible by the agency at least once in every week and it is to be recorded in the Log Book. 9. The operator shall operate the DG set round the clock of every day in the time of failure of power supply. 10. In case of gross irregularity, the contract maybe terminated with 7(seven)days notice and no responsibility will be borne by this department to consider any loss for termination of contract. 11. The log book shall be maintained by the operator and duly signed by the concerned J.E/A.E and the contractor.

12. The operator shall be liable for any damage in occurrence due to improper operation of DG set and the damage have to be rectified at his own cost. 13. Minor/petty repairing of E.I.works should be done by the agency whenever necessary. 14. The agency will be liable to inform the concerned Junior Engineer & Asstt. Engineer, PWDte. forthwith on occurrence of break down of DG set for taking appropriate action. 15. The scope of operation of DG set includes regular checking of all parameter of DG set (fuel level, body temperature etc.) and record in log book. 16. Operator should be allowed to stay inside the DG room only during operation of the DG set. DG room should not be used for any other purpose, if done so, penalty would be imposed on the agency. 17. D.G. should be operated instantly just after power cut. Failure to start the DG set in time will be held responsible to the agency. 18. Attendance register should be maimtened by the agency duly counter signed by the JE/AE.

TAPAN ELECTRICS (BID ID -7718445)

BHUNIA ENTERPRISE (BID ID -7818441)