Hiring of Event Management Agency for celebration of AAI Foundation Day on 1st April 2025

Amount

Chairman's Dinner- Foundation Day Celebration, Venue AAI Club, New Delhi, Dated: 31st March, 2025

Vineet raghuvanshi

Alisha Arora

Nidhi Rastogi

Sheena Chawla

Priyanka Bhalla

Akriti Narula

Ritika Jain

Bhavita Singh

Prerna

Venue setup complete as per direction of Officer-in-Charge including of:

Designing, providing and placing Welcome Boards 20ft x 12ft with black back on wooden/ metal frame at AAI Club to be placed by 31st Morning or earlier.

LED Wall P3 - 30' x 10' with watchout including riser on the stage with proper supports, stands, masking with branding etc. inclusive of all required hardware, software and graphics designing of slides for Event & Presentation AV.

Designing, providing and placing Flex Standee with Iron Frame 4'x 8' with required lighting

Console set up with platform & masking for Video, LED, Light & Sound etc.

Videographer with HD camera at the venue

Designing, providing and placing Live editing table, Splitter, Matrix Switcher, RC Cables, sound system etc. (as per audio-visual requirements of Artist)

Photographer with HD camera for still photography

Ushers (female) (05:00 PM to till end of program)

Green Room set up ( of size 15ftx10ft aprox) for Artist performing in cultral program having facility of Sofa, table, Dressing table, chair, Big mirror with light, carpet etc as per requirement of artist and direction of Officer-in-Charge.

Providing and fixing alluminium bar based professional T Truss (approx. 12' height) to accommodate multicolor lights as per direction of Officer-in-Charge.

Theme-Entrance 3D Gates with Digitally printed branding backlit on Acrylic or Polycarbonate sheet (as per width and height required for gate in AAIOI ) as per design approved by AAI . Theme based Entrance Paths and pre-function area with thematic props. 3D Effects with intelligent adequate lighting for Entrance including floral work with rangoli at complete function area as directed by Officer-in-Charge.

Setup of Dias Table (for minimum 10 pax) with premium quality VVIP Chairs, branding & podium with sunboard branding at AAIOI having table top bouquet (atleast 10 Nos)

Providing and fixing high density aluminum bar based Professional box truss based multi-color craft stage lighting, Laser lights, avolite, follow spot, profile lights, projection/stage element with pearl 2010 lighting mixing board with engineer etc or as per requiremnet for cultural event . (The size of truss shall be as per requirement of stage and artist)

Providing and placing Proffesional Line array acoustic system mounted in line DNB/RCF/JBL with bose pan array system, top & subwoofer speaker, stage delay monitor & Yamaha M7CL or equivalent digital mixer & sound engineer as per technical requirement of Artist.

Providing and placing Guest photo booth / Selfie Stand with themed set up of size 10' x 6' or as per requirement at the entrance / foyer with decoration including all necessary lights/cables/equipment etc.

Providing & placing Q-Managers.

30th Foundation Day celebration, at Plenary hall, Bharat mandapam, New Delhi, Dated: 1st, April 2025

Sunidhi Chauhan

Neha Kakkar & Tony Kakkar

Shreya Ghoshal

Vishal & Shekhar

Aasma Dance Group

Zenith Dance Group

Sadhya Dance Group

Gazal Vats

Pragya Tiwari

Devika Singh

Sonam Chhabra

Welcome Theme

Providing and placing new brand Red carpet of premium quality as per direction of Officer-in-Charge.

Providing Guest photo booth/ selfie stand with themed set up of size 12' x 10' (approx.) at the entrance/ foyer with floral/ props decoration including all necessary lights/cables/equipment etc. complete as per direction of Officer-in-Charge.

Designing, providing and placing Flex Standee with Iron Frame 6'x 8' with required lighting arrangements etc as per direction of Officer-in-Charge.

Designing, providing and placing Flex Standee with Iron Frame - 3' x 6' with required lighting arrangements etc as per direction of Officer-in-Charge.

Designing, providing and placing Flex Standees for direction markers & Branding 3' x 4' arrangements etc as per direction of Officer-in-Charge.

Providing and placing standees for signages in hall for direction and sitting plan etc.

Providing & placing Q-Managers.

Providing the Security Personnel at venue as per direction of Officer-in-Charge.

Chief Supervisor (04:00 PM to till end of program)

Security Guards shall be available (04:00 PM to till end of program)

Lady Guards (04:00 PM to till end of program)

Green Room setup with high quality adequate furniture ( min 10 seats of sofa with center tables, 20 chairs, 2 tables with frills, dressing table etc.) and any other materials as required by the Artist/ Dance troupe.

Providing & installation of standard white Octram structure (for green room setup) with lights, carpet, mirror & hanger stand etc. as per direction of Officer-in-Charge.

6mtrx 5mtr

4mtr x 5mtr

Videographers with HD cameras positioned in different places at the venue

Live editing table, Video mixer, Splitter, Matrix Switcher, RC Cables etc. (as per audio-visual requirements)

Platforms - with carpet & masking for camera setup

Photographers with HD camera

Ushers (female) (04:00 PM to till end of program)

Designing, providing and placing flex hoardings at RAJIV GANDHI BHAVAN a) 20ft x 10ft each (with wooden/ MS steel Framing and mounting)

Designing, providing and placing Flex hoardings at INA Colony/ Jor Bagh Colony/ SAP/ DGCA building etc. a) 10ft x 6ft each ( with wooden/ MS steel Framing and mounting)

Designing, providing and placing hoardings at Regional Head Quarter/Indian Aviation Academy, Vasant Kunj. a) 10ft x 6ft each (with wooden/ MS steel Framing and mounting)

Backstage arrangement for performers & support team - with refreshments / snacks/ water bottles .

NOCs & permissions as per requirement of auditorium & performers - Police NOC, Fire NOC, Traffic NOC, PWD NOC, ET NOC, Entertainment Tax NOC, PPL, IPRS, NOVEX , NDMC, MCD or other NOC as required as per Govt. norms.

Environmental Support Services (Up-keeping) of auditorium (including toilets) including scrubbing and cleaning, Internal / External walls , furniture , metal accessories /surfaces, inside paved area, car parking area, VIP area, etc. complete with labour, materials (including toiletaries, soaps, etc) and machines etc as per requirement and direction of officer-in-Charge (the minimum 10 no. housekeeping staff is to be deputed for upkeping the whole auditorium area). (Note: The Auditorium (inside and outside) has to be clean pre and post function)

Providing & installation of standard white Octram structure with 4 tables and 5 chairs for card/parking stickers distribution at Bharat Mandapam Entry Gate as per direction of Officer-in-Charge. (a) 6mtrx 3mtr

Providing & fixing S.S. stands (3ft height) for fixing seating siganages to segragate various catagories of VVIPs, VIPs, higher officials of AAI, DGCA, BCAS and MoCA etc. as per direction of Officer-in-Charge.

Providing and placing podium with sun board branding as per approved theme complete as per direction of Officer-in-Charge.

Providing badges with lanyards of approved theme (size 10 x 15 cm) as per direction of Officer-in-Charge.

Provind and placing placards (A-4 size) for seat reservation of VVIPs, VIPs, higher officials of AAI, DGCA, BCAS and MoCA etc. as per direction of Officer-in-Charge.

Misc. Work

Printing of invitation card of approx. size 6"x 8" including envelopes with Creative designing/theme as approved by AAI.

Printing & supplying double leaf invitation card of size 6"x 8" including envelopes with Creative designing/theme as approved by AAI as per direction of Officer-in-Charge.

Printing & supplying of laminated certificates (A4 size gloss paper) with creative designing/theme as approved by AAI as per direction of Officer-in-Charge

Agency Management Charges (in lumpsum)

Centum Advertising Private Limited (BID ID -826182)

MODERN STAGE SERVICES PVT LYD (BID ID -826069)

Pine Tree Pictures Pvt Ltd (BID ID -826334)

DOT COMMUNICATIONS AND MARKETING PRIVATE LIMITED (BID ID -826474)

Evoke Media (BID ID -823655)

ITE INDIA PRIVATE LIMITED (BID ID -826388)