Procurement of Automotive Lubricants for BSIII & BSIV Vehicles.

Prebid Query Format

Sl No Name of the Document/Annexures Clause Name and Sl no Existing Criteria /Condition Change request reason for change request

Prebid queries to be sent to folowing Email id: [email protected]

ADDITIONAL FORMAT

NOTE : THE BIDDERS SHOULD FILL THE DETAILS AS MENTIONED IN THE FORMAT AND THE SAME SHOULD BE UPLOADED IN THE E.PROCUREMENT PORTAL.

Controller of Stores and Purchases

CENTRAL OFFICES, NAME & ADDRESS OF THE FIRM

Shanthinagar, Bengaluru : 560 027.

Sub: Procurement of Automotive Lubricants

Ref: Tender No.BMTC/2026-27/IND0346

Sl. No. Nomenclature Reqd.Qty IN LTRS Specification Drain/Change over period Packing Size PART Number of Bidder Nomenclature of the Bidder Brand Name GST (12% 18% 28%) HSN CODE Production Capacity Per Month Supply Capacity Per Month to BMTC

1 Engine oil for BS-III & BS-IV Engines- Leyland, Tata, Eicher, Corona 73290 SAE 15W40, API CI4 plus 40000 to 80000 kms Non- returnable Steel Drum of 210 Ltrs. capacity.

2 Engine Oil for BS-IV Tata vehicles 92440 Engine Oil CI 4 10W40 80000 kms Non- returnable Steel Drum of 210 Ltrs. capacity.

3 Gear Oil for BS-III to BS-IV-Leyland, Tata, Eicher, Corona 10920 SAE 80 W 90 80000 to 120000 kms Non- returnable Steel Drum of 210 Ltrs. capacity.

4 Differential Oil for BS-III & BS-IV- Leyland, Tata, Eicher, Corona 16800 SAE 85W140 80000 to 120000 kms Non- returnable Steel Drum of 210 Ltrs. capacity.

5 Power Steering Oil for BS-III & BS-IV- Leyland, Tata, Eicher, Corona 5250 ATF Dexron II D /ATF RTX III TQ Synthetic Fluid (Power Cruise RTX III TQ)/ Gulf ATF DX II 80000 to 160000 kms Non- returnable Steel Drum of 210 Ltrs. capacity.

6 Clutch Oil for BS-III to BS-IV-Ley, Tata, Eicher, Corona 2310 DOT 4 40000 to 80000 kms Non- returnable Steel Drum of 210 Ltrs. capacity.

Prices: FOR Destination to BMTC

Validity of Offer: 90 days from the date of offer and will be extended till the completion of the order in case the Purchase Order is awarded.

Lead time required:

Signature of the Authorized Signatory with company seal

Environmental Management System

Name of the Tenderer

Sub: Procurement of Automotive Lubricants

Ref: Tender No.BMTC/2026-27/IND0346

Sl. No Points to be chcked Status (Yes or No) Remarks Hints/Suggestions

1 Do you have processes that have significant impact on environment? List them in the remarks column 1. Heat treatment 2. Surface treagement. 3. Foundry

2 Do you use hazardous chemicals/materials? List them in the remarks column Chemical/listed /falling under the criteria given in the hazardous chemicals Rules-1989

3 Leakage/spillage of oils and chemicals in the work enviroment. Good housekeeping ensures minimum impact on the environment

4 Have you obtained consent from statutory authorities? Consent under the Water& Air Acts & authorisazation under the hazardous wastes Rules(if applicable)from the pollution control board

5 Have you introduced air pollution control measures? List them in the remarks column Air pollution control measure(if required) like dust collector, scrubbers etc.,

6 Are Hazardous wastes generated from the process? Hazardous wastes listed in the schedules of Hazardous wastes Rules-1989

7 Do you have facility for the storage/disposal of Hazardous wastes? Hazardous wastes like effluent treatment sludge, sludge from plating baths, spent oils, solvents etc.

8 Do you have any

Plans to reduce the waste generated Reduce, Recycle and Reuse

Noice level control measures Acoustic enclosures

Plans to conserve natural resources Water and energy conservation measures

Emergency preparedness and response plan Emergency preparedness in case of fire, accidents etc.,

9 Are employees regularly kept informed and trained in environmental protection issues. Awareness programmes

The Controller of Stores and Purchases,

BMTC, Central Offices, Shanthinagara,

Bengaluru-560 027

Sub: Procurement of Automotive Lubricants.

Ref: Tender No.BMTC/2026-27/IND0346

We hereby furnish the details of payment of Tender Form Fee and EMD as under:

1 Name and Address of the Tenderer

2 Tender Processing Fee - (To be paid through e-payment mode only)

a Mode of Payment

b Amount Rs: As charged by KPP Portal

c Bank Transaction No. (for NEFT / OTC)

3 EMD Details - (To be paid through e-payment mode only)

a Mode of Payment

b Amount Rs: Rs.50,000/-

c Name of the Bank

4 Bank details of tenderer/ bidder

a Name of the Bank

b Branch Address

c Account Number

Signature of the Authorized Signatory with company seal

The Controller of Stores and Purchases

BMTC, Central offices,

Shanthinagara, Bengaluru - 560 027

Sub: Procurement of Automotive Lubricants.

Ref: Tender No.BMTC/2026-27/IND0346

We hereby furnish the required details as under

1 Name and Address of the Tenderer

a Name of the firm

Office Address:

Telephone and Fax Number

b Works Address:

Telephone and Fax Number

c Name of the Authorized Signatory

Phone/ Mobile Phone No. with valid e-mail address

d Name of the Contact person

Phone/ Mobile Phone No.

2 Pre-qualification Information

a Status of the firm (Enter any of the following options: OEMs / Manufacturers whose products are approved by the OEMs/ Public sector Oil manufacturers/ marketing companies namely M/s. IOCL, BPCL, HPCL, MRPL & Balmer & Lawrie Co. Ltd.)

b OEM Sources (to be filled by the Tenderers who are on OEM source)

c We are OE manufacturer for :

d Manufacturer whose products are approved by the OEMs (to be filled by the Tenderers whose products are approved by OEMs)

e We have extract copy of operating manual [published by OEM] indicating [Grade] name of the offered product and drain period from vehicles Manufacturer Leyland / Tata/ Eicher/ Corona vehicles to use.

f We have approval certificate / service bulliten / service circular of original equipment manufacturers as proof of approval from vehicles Manufacturer Leyland / Tata / Eicher / Corona vehicles to use.

a The specifications are as per the additional format of the Tender. (Say "Yes" or "No")

b We are the Manufacturers of Automotive Lubricants. The itemwise Production capacity and quantity offered to supply to BMTC per month is incorporated in the e-portal. (Say "Yes" or "No")

c We undertake to hold the quoted price for the tender period of Tender and to submit 5% Bank Guarantee as security deposit. (say 'Yes' or 'NO').

d We undertake to abide by all the terms and conditions of the tender and to supply the entire Ordered quantity as per the Delivery Schedule furnished. (Say "Yes" or "No")

e We have required equipments and machineries and experienced personnel to manufacture Lubricants (say 'Yes' or 'NO')

f We have production and supply capacity of Lubricants to BMTC per month (say 'Yes' or 'NO')

4 Documents attached Electronic Mode (Scanned) for Pre-Qualification

We have attached the following documents in Electronic Mode (Scanned) for Pre-qualification: (Fill 'Yes' or 'No')

a proof of Document showing the OEM status (in case of OEM Sources)

b Extract of operating manual published by OEM indicating [grade] name of the offered products and drain period .

c Approval certificate / service bulletin / service circular of OEMs as proof of approval

d Declaration-I as per the format on Govt. stamp paper of Rs. 20/-

e Declaration-II as per the format on Govt. stamp paper of Rs. 20/- (In case the manufacturers/ Principal firm will execute supplies through their Channel Partner/ Authorized Dealer/ Distributor)

f Declaration-III as per the format on Govt. stamp paper of Rs. 20/-

g SSI Certificate (in case of Karnataka State based SSI Unit)

h Certificate of Incorporation with MoA/ Registration Certificate with Mou / Certificate issued by District Industries and commerce/MSME certificate/Udyog Adhar

i GST Registration Certificate

j NSIC Certificate (To avail exemption from the payment of Earnest Money Deposit)

k Additional Format & item list

l Annexure A & A1

m Other relevant documents in support of pre-qualification criteria & other terms and condition tender

5 We are aware of the fact that the Tender submitted by us through electronic mode is an valid offer. Any variation committed/observed compared to original documents submitted subsequently will lead to disqualification of our offer and also the Corporation reserves the right to Black list us apart from initiating other legal action.

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