Notice Inviting Tender for selection of Event Management Agency for Designing, Fabrication, Branding, setting up of Stalls, Stage, Pavilion, Audio Visual Setup and Supply for Required Materials for Celebration on 23th September 2026 at 2nd Floor, Gyan Bhawan, Patna, Bihar

State Ayush Society,Bihar,Patna

Ayurveda Day Estimate at Gyan Bhawan

NIT No. - 01/SASB/Ayurveda DAY-2026-27

Scope of Work - Notice Inviting Tender for selection of Event Management Agency for Designing, Fabrication, Branding, setting up of Stalls, Stage, Pavilion, Audio Visual Setup and Supply for Required Materials for Celebration on 23th September 2026 at 2nd Floor, Gyan Bhawan, Patna, Bihar

Name of the bidder

Contact No. & Email Id

Sl. No. ITEMS QTY. UNIT Rate with GST

1 Digital Backdrop (On Rent) 1 30/18 sq ft

2 Iron Framed Box Gate (On Rent) 4 30x3 & 15x3 sq ft (Main Gate-2 Pcs.)(30x3 &12x3 porch area 2 Pcs.)

3 Iron Framed Standees (8’/4’) (On Rent) 10 Pcs.

4 Banner Flex with frame (20’/10’) (On Rent) 10 Pcs.

5 Selfe Booth (On Rent) 2 Pcs.

6 Podium Sun board (On Rent) 1 Pcs.

7 Inaugural Lamp Set (On Rent) 1 Pcs.

8 Anchor 1 Pcs.

9 Ushers 3 Pcs.

10 Photography 1 Pcs.

11 Videography 1 Pcs.

12 Floral Decoration As per size/requirement (30/4ft)

13 Bouquets 10 Pcs.

14 Indoor plant with pot (Pot should be Ciramic) 20 Pcs. (Purchase)

15 Stole 20 Pcs. (Purchase)

16 Executive Folder Set (with Leather Cover) 30 Pcs. (Purchase)

17 Registration Branding 2 Pcs.

18 Registration Table Set 2 Pcs.

19 Carpet (On Rent) - As persize/requirement (20000sqrft)

20 Marker Stand (On Rent) 6 Pcs.

21 TV with Switcher (On Rent) 2 Pcs.

22 Tables with frills (On Rent) 20 Pcs.

23 Fibber Chair (On Rent) 300 Pcs.

25 Tab (11’ Ram- 6GB)- Samsung/Apple/Google/Microsoft (Purchase) 10 Pcs. (Purchase)

26 Certificate 20 Pcs.

27 Press Kit (16 inch Polyester Bag with State Ayush Society Bihar Logo, with 24 Page Note Pad & Gel Pen 30 Pcs.

28 Memento for VIP ( 20–25 inches ), Material Must be Metal & Crystal Combined, Premium wood (subject to approval) 20 Pcs.

29 Memento for Guest (10–15 inches) Material Must be Metal & Crystal Combined, Ayurveda Book From Munger school of Yoga with Leather Bag (subject to approval) 30 Pcs.

30 VIP Nasta (Must be Bouffet System it contain Fruits, Corn Flex, Toast, Tea/Coffee, eggs, Coconut Water, steam Vegetables, Sprauts, Idli, Dosa, Puri-Sbji etc) 100 Pcs.

31 VIP Lunch Food (Veg-Nonveg must Buffet System) 50 Pcs.

32 General Lunch Food Packet (Veg) 1200 Pcs.

33 Water Bottle 250 ml 2000 Pcs.

34 Food Coupon 1200 Pcs.

35 Stall Room for Clinic (8’ x 8’) 1 Pcs.

36 Stall for Medicine Distribution (8’ x 8’) 1 Pcs.

37 Stall for Medicinal Plants Distribution (16’ x 8’) 1 Pcs.

38 Medicinal Plant (Purchase) 500 Pcs.

39 Documentary Video (Patna, Begusarai Ayurveda College) 1 Pcs.

40 Lower with logo (Subject to approval) 1500 pcs

41 Polo T-Shirt with logo (Subject to approval) 1500 Pcs.

Total Amount (Rs.)

Total Amount (Rs. In Words) -

Note:- Gyan Bhawan Booking Charges will be paid by L1 Agency and will be reimbursed by SASB(except Security Deposite) 1. The aforementioned “Total Cost for Event” as per the terms defined in the tender document shall be used for the evaluation purpose to select the bidder for supply of Required Materials for ‘Ayurveda day 2026’ scheduled on 23th September 2026 at Patna, Bihar. 2. The quoted “Total Cost for Event” shall be firm and inclusive of all the factors defined in the tender document, all applicable taxes and duties, excluding Goods & Services Tax (GST). GST if applicable, will be paid by State Ayush Society Bihar (SASB) or the authorities decided by SASB, as per the prevailing rates/ rules. The Agency shall provide services at contracted rates. 3. It is clarified that SASB or the authority decided by SASB shall not make any payment other than that mentioned in the tender document. 4. The financial bid has to be submitted in “online mode” only, and as per the terms and conditions mentioned in the tender document. 5. This is just an indicative format of the financial bid, to be used for information purpose ONLY. Actual financial bid format is available on https://eproc2.bihar.gov.in, and has to be submitted online through the e-procurement portal only. Any submissions in hardcopy will lead to rejection of the submitted bid.