RequiredBid to RA enabled RA Qualification Rule Time allowed for Technical Clarifications during technical evaluation Estimated Bid Value Evaluation Method EMD Detail Required ePBG Detail Required Splitting Bid splitting not applied. MSE Purchase Preference 1/10 MSE Purchase Preference MII Purchase Preference MII Purchase Preference 1. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for determining the Eligibility Criteria related to Turn Over
RequiredPast Performance and Project/Past Experience etc. This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which would be determined by the buyer based on its own assessment of reasonableness and based on competitive prices received in Bid/RA process. 2. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However
RequiredH-1 will also be allowed to participate in RA in following cases: i . If number of technically qualified bidders are only 2 or 3. ii . If Buyer has chosen to split the bid amongst N sellers
Requiredand H1 bid is coming within N. iii . In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1. iv . If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1 v . If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1 Tractors ( 1 pieces ) Brand Type Technical Specifications * As per GeM Category Specification Specification Generic Parameters Type of Fuel Vehicle Emission Complaince Fuel Consumption during Pudding Fuel Consumption During Rotavation Fuel Consumption at Rated Engine Speed (RPM)
RequiredMax (Ltr/Hr) Engine BHP@rpm
RequiredMax (hp@rpm) Engine Torque @rpm
RequiredMax (N-m@rpm) Power Take-Off (PTO) Type PTO@rpm
RequiredMax (hp@rpm) Engine Aspiration Engine Cooling Fuel Injection Tractor Transmission System Type of Wheel drive Drive Axle Type of Steering Tractor Brake 2/10 Transporation Charges including transient insurance (Rs/Km) Specification Consignees/Reporting Officer and Quantity S.No. Consignee/Reporting Officer 1 Ramalayak Singh Buyer added Bid Specific Additional Scope of Work S.No. Document Title 1 SCOPE OF WORK FOR TRACTOR View Special terms and conditions-Version:2 effective from 11-02-2022-Version:1 effective from 04-05-2020 for category tractors 1 . SPECIAL TERMS & CONDITIONS FOR AUTOMOBILES The following Special Terms and Conditions (STC) will be applicable for the Automobile categories mentioned below for enlisting of products in GeM market and for procurement through Direct Procurement mode only. The STC would supersede the General Terms and Conditions (GTC) in respect of the conditions mentioned below for the below categories: - A . Automobile Categories 1 . Ambulances - R 2 . Automotive Chassis Fitted With Engine 3 . Built Up Trucks 4 . Buses 5 . Cars 6 . Tractors 7 . Troop Carrier Police Vehicles 8 . Two Wheeler-Motor Cycles And Scooters And Mopeds 9 . Utility Vehicles 10 . Water Truck Cabin Truck With Water Tank B. Special Terms and Conditions 1 . Only manufacturers of the vehicles are allowed to upload their vehicle models in above categories 2 . .Manufacturers must give/ensure below mentioned minimum discount on the prevailing MRP across all locations while enlisting their products on GeM: Sl.N o Vehicle category Minimum Discount percentage 1 Tractors 20% 3/10 2 Ambulances-R 12% 3 Buses 20% 4 Automotive Chassis Fitted With Engine 15% 5 Built Up Trucks 15% 6 Troop Carrier Police Vehicles 15% 7 Water Truck Cabin Truck With Water Tank 15% 8 Cars 12% 9 Utility Vehicles 12% 10 Two Wheeler- Motor Cycles and Scooters and Mopeds 12% Seller may also offer additional slab discount for higher quantity . 3 . Presently
Requiredthe portal does not provide for uploading of the same catalogue with different MRP for different locations. Therefore
Requirednet prices inclusive of discounts shall be indicated by manufacturers while offering their products on GeM. The seller may quote freight charges extra on per km basis or include freight charges in the total price offered for the catalogue. In both the cases
Requiredthe seller will indicate applicable freight charges in the catalogue (zero in case freight is inclusive). The vehicle for Defence Buyer will be quoted separately with suffix “Defence” against each model. 4 . In the scenario where the freight charges are quoted separately
Requiredthe freight charges shall be calculated by the seller at the time of invoicing by multiplying distance with freight per KM indicated in contract specification. After supply of vehicles
Requiredthe seller while submitting the invoice will indicate the freight amount at actuals subject to upper ceiling of freight charges as worked out by multiplying per KM freight charges with distance as mentioned above. The Contract will indicate the total amount inclusive of all taxes only without freight charges. Therefore
Requiredwhile blocking the amount
Requiredadditional funds in the range of 2% to 14%shall be blocked over and above the total price inclusive of all taxes to cover the fund requirement for freight charges on approximate basis. 5 . In the scenario where the freight charges are quoted as zero by the seller in the catalogue and price on the portal are inclusive of freight charges
Requiredthe Contract will indicate the total amount inclusive of all taxes and freight charges. Therefore
Requiredwhile blocking the amount
Requiredbuyer may select 0% as the additional funds to be blocked over and above the total price. 6 . Seller can decline the order in case the freight charges payable by buyer are less than applicable and incident for this denial of order will not be raised by the buyer and also will not be entertained by GeM. Therefore
Requiredbuyer is advised to select appropriate percent of freight charges while blocking the funds. However
Requiredthe payment of freight charges to the seller would be as per actuals and is not linked with percent of funds blocked in lieu of freight charges. 7 . Delivery Period shall be 90 days. Delivery period for Built-up Vehicles like Ambulances
RequiredTroopCarriers
RequiredWater Tankers
RequiredBuses and Built-up Trucks shall be 120 days considering extra time involved in fabrication. OEMs shall ensure that the prices offered on GeM by them for a particular model is the lowest and no supply shall be made to any Buyer
RequiredGovernment or Private
Requiredat a price lower or equal to that of GeM. In case of violation of this
RequiredGeM administration will review for removal of the model from GeM including other action as stipulated in General Terms and Conditions of GeM. 8 . All manufacturers of Automobiles may upload their vehicles on GeM as per above guidelines. These guidelines are applicable only on GeM and Government Buyers shall utilize the portal for making on-line purchases through GeM. 9 . Ceiling of direct buying as mentioned in GTC will not be applicable for vehicles under above Automobile categories. As such
Requiredbuyer may go for Direct Purchase even beyond Rs. 25
Required000/- for these categories. For any bulk purchases
Requireda comparison of rates and discounts may be made for similar vehicles and bidding may be considered as the preferred option. 10.No Buyer other than Defence Buyer will select vehicle with suffix “Defence”. In case Buyer does so
Requiredthe responsibility for non-supply of vehicle rests with Buyer. Seller can decline the order in this scenario and incident for this denial of order will not be raised by the buyer and also will not be entertained by GeM. 11.No Government Buyer Central/State/PSU/Autonomous body/Academic Institute/Local Bodies etc. shall place any order at GeM prices outside GeM. Buyers shall note that prices on GeM are only applicable if the procurement is made through GeM portal. Using GeM prices for procurement outside GeM portal is strictly prohibited. Such action will violate the basic principles of transparency and accountability enshrined in GeM. Note 1 . Even though direct purchase is permitted for the above mentioned categories
Requiredbuyer may decide to go for bidding as per his requirement. 2 . In case of bidding for the above mentioned automobile categories
Requiredbuyer is advised to exempt the OEMs from submission of Earnest Money Deposit and Performance Security. 3 . Freight charges shall not be paid as additional amount in case the procurement is done through bidding process since price offered in bidding is on free delivery consignee place basis. 2 . Following Special Terms and Conditions (STC) would supersede the General Terms and Conditions (GTC) in respect of items under these categories as notified in the respective product category specifications 1 . SELLER 1 . Net Dealer Price (NDP)
RequiredDiscount on NDP and Total Price inclusive of Mark-up and all taxes will be indicated by Seller while offering these products on GeM. The mark up will not be applicable for Defence Buyer for vehicles exclusively offered for Defence buyer. The vehicle for Defence Buyer will be quoted separately with suffix Defence against each model. 2 . The Buyer must arrange for and provide Road Permit/s as necessary for entry of goods into the State where the consignee is located. The Buyer/Consignee should also provide the Seller with necessary Octroi Exemption Certificate immediately after issue of Contract to avoid payment of Town Duty/Octroi. Road Toll Tax
RequiredEntry Tax and/or any other Local Taxes and Duties such as Octroi/Sales Tax if paid by the Seller will be reimbursed by the paying authority against production of relevant payment receipt/s. 3 . The freight charges will be extra and shall be calculated by seller at the time of invoicing by multiplying distance with freight per KM indicated in contract specification. 4 . Sellers must give below mentioned minimum discount on the prevailing MRP while offering their products on GeM Tractors - 20% Ambulances - 12% Buses - 20% Automotive Chassis Fitted with Engine - 15% 4/10 Built up Trucks - 15% Prison Van Police Vehicles - 15% Troop Carrier Police Vehicles - 15% Water Truck Cabin Truck with Water Tank - 15% Cars - 12% Utility Vehicles - 12% Electric Cars - 12% Motor cycles - 12% 5 . Delivery Period shall be 90 days. Delivery period for Built-up Vehicles like Troop Carriers
RequiredWater Tankers and Buses shall be 120 days considering extra time involved in fabrication. 6 . OEMs shall ensure that the prices offered on GeM by them for a particular model is the lowest and no supply shall be made to any Buyer
RequiredGovernment or Private
Requiredat a price lower or equal to that of GeM. In case of violation of this
RequiredGeM administration will review for removal of the model from GeM including other action as stipulated in General Terms and Conditions of GeM. 7 . All manufacturers of Automobiles having ARAI
RequiredVRDE
RequiredICAT etc of offered model may upload their vehicles on GeM as per above guidelines. These guidelines are applicable only on GeM and Government Buyers shall utilize the portal for making on-line purchases through GeM. Buyer Added Bid Specific Terms and Conditions 1 . Scope of Supply Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any) 2 . Service & Support Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). 3 . Service & Support Dedicated/toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support. 4 . Service & Support Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support. 5 . Warranty Warranty period of the supplied products shall be 5 years from the date of final acceptance of goods or after completion of installation
Requiredcommissioning & testing of goods (if included in the scope of supply)
Requiredat consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. Training
RequiredTroubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid. 6 . Warranty Successful bidder will have to ensure that adequate number of dedicated technical service personals/engineers are designated/deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing/rectification of defects during warranty period
Requiredas per Service level agreement indicated in the relevant clause of the bid. 7 . Warranty Timely Servicing/rectification of defects during warranty period: After having been notified of the defects/service requirement during warranty period
RequiredSeller has to complete the required Service/Rectification within 5 days time limit. If the Seller fails to complete service/rectification with defined time limit
Requireda penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to 8 . Buyer Added Bid Specific ATC Buyer Added text based ATC clauses 5/10 6/10 7/10 8/10 9/10 . 9 . Buyer Added Bid Specific ATC Buyer uploaded ATC document Click here to view the file . Disclaimer The additional terms and conditions have been incorporated by the Buyer after approval of the Competent Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the bidding process
Requiredits outcome and consequences thereof including any eccentricity/restriction arising in the bidding process due to these ATCs and due to modification of technical specification and/or terms and conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample
Requiredincorporating any clause against the MSME policy and Preference to make in India Policy
Requiredmandating any Brand names or Foreign Certification
Requiredchanging the default time period for Acceptance of material or payment timeline governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid. Further any reference of conditions published on any external site or reference to external documents/clauses shall also be null and void. If any seller has any objection/grievance against these additional clauses or otherwise on any aspect of this bid
Requiredthey can raise their representation against the same by using the Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to such representations. In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India
Requiredany bidder from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid
RequiredBidder has to undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action in accordance with the laws. 10/10
