e-tender (NIT) for Selection of Agency for Implementation and Support of Tally-Based Integrated Financial Management System

INSTRUCTION FOR FINANCIAL BID

1. Prices are to be quoted in the Financial Bid format in online mode only. The financial bid submitted in any other format will be treated as non-responsive. The bidder will be required to download the financial bid file, from e-tendering portal and quote the prices in prescribed format before uploading it.

2. The Bidder/Agency shall have to quote for every under given items in the Financial Bid Format. If the bidder doesn’t quote for any line item in the Financial Bid format, then his proposal will be disqualified.

3. An indicative format of the financial bid (available on eproc2.bihar.gov.in/BELTRON) is given below:

Name of Company

Address of Company

A. Tally Prime Software License with Financial Management System

Sr. No. Particulars Unit Rate (per Unit) Total Contract Amount

(Total Amount for 872 License)

1 Tally Prime Multi User License, installation, Customization, deployment, integration with Tally Prime Application - (1 No. Multy-User Licence = 10 Nos of user Licence) 872 Nos ₹ 0.00

(FMS Solution in Tally Software in State /All DPRO office / All Samities/All Panchayats)

2 Interface Software with 1 (one) year support for Data Hosting at State Data Centre along with secured interface. (Integration of user with the tally software and user management software) with OTP based authentication for login of all users. (Rate per Annum)

3 FMS with induction & refresher training (min 1 per year) along with handholding support, problem fixing for all location for one year (48 Person Help Desk Including Tally Support) along with Financial Management System help desk personnel qualification must be strictly followed as per Appendix-F “staffing” table and as per applicable provisions of Bihar Govt. (Rate per Annum)

4 Application security audit by govt. recognised / empanelled agency and SSL Certificate. (Rate )

Total Contract Cost - A (A1+A2+A3): ₹ 0.00

B. Tally Prime Software License Renewal

Sr. No. Particulars Unit Rate (per Unit) Total Amount for 872 License renewal for 1 years

1 Renewal Charges of Tally prime Multi User License software (for next 1 yrs) - (1 No. Multy-User Licence = 10 Nos of user Licence) 872 Nos ₹ 0.00

2 Renewal charges of Interface Software with support for Data Hosting at State Data Centre along with secured interface. (Integration of user with the tally software and user management software) with OTP based authentication for login of all users. (Rate per Annum) ₹ 0.00

3 Renewal of Application security audit by govt. recognised / empanelled agency and SSL Certificate. (Rate per Annum) ₹ 0.00

Total (B): ₹ 0.00

C. Grand Total Amount (C=A+B) ₹ 0.00

4. The total Contract value will be Total of table A only i.e. which included Tally Prime Multi User License, installation, Customization, deployment, integration with Tally Prime Application and Financial Management System , helpdesk personnel, handholding support along with induction and refresher training.

5. For Comparing the L1 price of technical qualified bidder, the Grand total Cost (C) will be taken for comparison.

6. The bidder, who quotes the lowest (L1) price shall be considered as a selected bidder for installation/re-installation of Tally, Customization as per need, Financial Management Solution (FMS) & Deployment of the integrated solution, induction, refresher Training & capacity building within the dept users & establishing helpdesk and other related activities of Tally software in Panchayati Raj Department and field offices in the state working under Panchayati Raj Department.

7. The above quoted prices shall be firm and inclusive of all the factors like Installation of Licensed Tally Prime, its renewal of annual subscription(s) (if contract extended) for entire period, customization, integration, maintenance, database management, data transfer and restoration, establishment of helpdesk, salaries of the manpower appointed by the agency, induction, refresher Training (Min 2 per year) and capacity building of state officials across all 38 districts in the state, all the activities mentioned in scope of work and terms & conditions mentioned in this tender document and all other statutory payments related to the project, all applicable taxes and duties, excluding Goods & Services Tax (GST). This shall be quoted in the online mode only. GST (if applicable) will be paid by Panchayati Raj Department (PRD) as per the prevailing rates/rules.

8. Financial Management System help desk personnel qualification must be strictly as per as per Appendix-F “staffing” table.

9. The price quoted in Table A(2) shall be treated as an annual amount and shall be paid proportionately on a quarterly basis, calculated according to the actual number of working days of the helpdesk staff during the respective quarter.

10. Renewal Charges will be paid only after the renewal of the software (if department required).

11. There shall be no price escalation applicable for the entire contract period.

12. The financial bid has to be submitted in "online mode" only, and as per the terms and conditions mentioned in the tender document.

13. This is just an indicative format of the financial bid, to be used for information purpose ONLY. Actual financial bid format is available on https://eproc2.bihar.qov.in and has to be submitted online through the e-procurement portal only. Any submissions in hard copy will lead to rejection of the submitted bid.

Terms & Conditions:

· There will be no hidden cost apart from the cost mentioned in the financial bid

· Any other cost which is not mentioned in the financial bid must be mentioned in the notes