RATE CONTRACT FOR MANUFACTURE AND SUPPLY OF COMPOSITE GROOVED RUBBER SOLE PLATE(CGRSP) - 10MM THICKNESS., T-8747

Special Eligibility Criteria

1. 1

   Tenderers whose names are appearing in the List of Approved Vendors and Vendors for Developmental Orders published by RDSO for manufacture of CGRSP, Sub Item ID:3100584002 are only considered eligible in this tender with clarification as under:- The status of the firm shall be reckoned as on the date of tender opening and not thereafter unless there is a case of downgrading/removal/suspension /banning.
2. 2

   Eligibility Criteria for Developmental order : The developmental order will be placed on firm qualified for the developmental order having prototype approval for the tendered item as on Tender closing date .The developmental vendor not having prototype approval for the tendered item as on Tender closing date will only be eligible for the limited quantity of developmental order not exceeding the 5% of the Net Procurable Quantity (NPQ). The total Developmental order quantity will not be more than 20% of the net procurable quantity. The status of the firm shall be reckoned as on the date of tender opening and not thereafter unless there is a case of downgrading/removal/suspension /banning.

   Confirmation required
3. 3

   CA CERTIFICATE /SELF LOCAL CONTENT CERTIFICATE : In cases of procurement for a value in excess of Rs.10 crores, the Class-I local supplier/ Class II Local supplier shall be required to provide certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing Costaccountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of Local content. The certificate should have valid UDIN mentioned in certificate. In case of non submission of CA certificate having valid UDIN No. , the offer will be summarily rejected.

   Document requiredConfirmation required
4. 4

   In terms of Railway Board letter No. 2015/RS (G)/779/5 (Vol.III) dt. 15-09- 2020, keeping in view with the Public Procurement (Preference to Make in India) Order 2017 as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quantity and therefore public procurement of the item is restricted to Class I Local suppliers only and the vendors who do not qualify to be Class I Local supplier should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor, who does not qualify to be a Class I local supplier for the tendered item, participates in the tender, it does so as it's own risk and cost and Railway shall not be liable for any loss or damage caused to the vendor.

   Confirmation required
5. 5

   Bidders must fulfill the "Conditions for responsiveness of offer" mentioned in the tender document, failing which, their offer will be summarily rejected.

   Confirmation required

Commercial-Compliance

1. 1

   Firms has to mention Place of Inspection in their offer at the time of bidding.

   Document requiredConfirmation required
2. 2

   FOR : Destination on door delivery basis . It will be the responsibility of the vendors to deliver the material at the door step of the consignee. In case firm does not agree to supply on door delivery basis the offer will be passed over.

   Confirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
4. 4

   Price Variation Clause : As per clause no 4.0 of Special Conditions of Contract attached.

   Confirmation required

General Instructions

1. 1

   Guarantee/Warranty : As per clause no 7.0 of Special Conditions of Contract attached.
2. 2

   Materials to be properly packed to avoid damage during transportation or packed as per specification.
3. 3

   In case of any contradictory of any clause of Special condition of contract and the clause mentioned in Tender schedule, Then the clause mentioned in Tender schedule will prevail.
4. 4

   Micro & Small Enterprises should specifically mention about their being MSEs and submit documentary evidence in support of the same. If you are not a MSE or a consortia of MSEs formed by UDYAM, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises(information will be in % terms with 6 fields; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by others).
5. 5

   Marking of Material: Manufacturer/Suppliers Trade Mark along with Year & Month of Manufacturing to be embossed/marked on the product/boxes/cartoons as stipulated in specification/drawing .
6. 6

   Delivery period mentioned in tender is tentative. Railway reserves the right to give delivery schedule so as to receive the required quantity within the delivery period mentioned in the Tender schedule.
7. 7

   If the total offer value more than 10 Cr., as per Railway Board letter No. 2020/RS(G)/779/2-Part (1) dated 08.05.2025, the attached/uploaded Local Content Certificate issued by a Chartered Accountant, Cost Accountant, or Statutory/Cost Auditor shall be verified for authenticity. The verification should be carried out using the UDIN (Unique Document Identification Number) system, which is a system-generated unique number used to confirm the authenticity of documents attested or certified by these professionals. This process facilitates faster verification of the Local Content Certificate submitted by the bidder.
8. 8

   The bidder should upload the Performance Statement supported by copies of Purchase Orders, Receipt Notes and Inspection Certificates as the case may be.
9. 9

   This is a Rate Contract for two years to be commenced from the date of awarding of Rate Contract
10. 10

    Other terms and conditions as per ECoR documents available in website www.eastcoastrailway.gov.in and www.ireps.gov.in
11. 11

    Mode of Despatch- By Road .
12. 12

    Unloading of the material at the consignee depot to be done by Consignee.
13. 13

    Bidders violating the Code of Integrity in general and conflict of interest and anti competitive practices will be dealt as per relevant cluase under IRS Terms and Condition of Contract. If two or more bidders are found to be sister concerns or affiliates (having common partner / director/promoter/owner/ holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of IRS terms and condition.
14. 14

    Liquidated Damages will be governed on as per Clause No.4.0 of General Condition of Tender (section-II) in attached ECoR Tender Document.
15. 15

    (i) All the Bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (ii) In case the successful tenderer is not liable to be registered under CGST/IGST/SGST/UTGST Act, the Railway shall deduct the applicable GST from his /their bills under reverse charge mechanism and deposit the same to the concerned tax authority. (iii) The offers shall be evaluated based on the GST rate as quoted by each bidder and the same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. (iv) Purchaser shall not be responsible for any misclassification of HSN number or ncorrect GST rate if quoted by the bidder. (v) Wherever the succesful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase Order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase Order or billed. (vi) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC
16. 16

    SD-Security Deposit shall be 5 percent of total value of the contract andshall be taken from all vendors for contract value above Rs.25 lakh subject to the applicable exemption. Tenderers/Bidders should go through the conditions for Tender Document w.e.f. 23.12.2020 available in IREPS website before submitting their offer especially the Clause 13.0 of General Conditions of the Tender (section-II) in attached ECoR Tender document against this Tender. Please note that as per latest guidelines, non compliance of EMD and SD clause may lead to non consideration of offers of the firms who are not exempted as specified in the above clauses.
17. 17

    EMD Clause : EMD will be applicable as per Clause NO 6.0 of Instructions to Tenderers of ECoR Tender Document attached against this Tender in IREPS .Vendors who are not exempt from paying the EMD must submit the EMD along with their BID as per the tender document failing which their offer will be summarily rejected without any back reference. All Vendors, exempted from submitting EMD, irrespective of type of tender, i.e. single, Limited or Open, shall be required to sign a bid securing declaration IREPS at the time of bidding, failing which their offer may likely to be ignored
18. 18

    Purchase Preference to MSE: MSE bidders whose bids are technically suitable and quote a price within price band of L1 + 15% shall be allowed to supply a portion of the requirement by bringing down their price to L1 price, in a situation where L1 price is from other than a MSE. Such MSEs can be together ordered up to 25% of net procurable quantity. A minimum of 4% of the net procurable quantity within the 25% of quantity earmarked for MSEs will be from MSEs owned by Scheduled Caste/ Scheduled Tribe (SC/ST) Entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet tender requirements and L 1 price, 4% of procurable quantity earmarked from MSEs owned by Scheduled Caste/ Scheduled Tribe (SC/ST) Entrepreneurs will be met from other MSEs. A minimum of 3% of net procurable quantity, within the 25% of procurable quantity earmarked for MSEs will be procured from women owned MSEs. For detailed tender condition in this regard please refer relevant para of the ECoR Tender Document (Copy enclosed)
19. 19

    Splitting Clause is applicable as per Para 11.0 of Invitation and Instructions to Tenderers attached against this Tender.
20. 20

    Firm has to submit CA certificate at the time of execution of the project, for all contracts above INR 10 Crore. the contractor/ supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered project, the supplier shall be permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-I to Non-local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

1. 1

   Code of Integrity Declaration : I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/ director /promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway s responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected at any stage.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.