Refurbishment of packaged air conditioning system installed in Male ward at DAE Hospital, Kalpakkam

Government of India

Department of Atomic Energy

General Services organisation

Centralised Tender Cell

e-TENDER TECHNICAL BID

Name of Work: Refurbishment of packaged air conditioning system installed in Male ward at DAE Hospital, Kalpakkam.

Notice Inviting Tender : GSO/CTC/MSD/306/ 2026

Sl. No Particulars Remarks

I Name of the agency

II Postal Address

III Contact No. with STD code

IV Fax No. with STD code

V Name of Contact Person

BELOW GIVEN DOCUMENTS TO BE SCANNED AND UPLOADED IN THE WEBSITE - https://eprocure.gov.in/eprocure/app [within the period of Submission] SCAN COPY ATTACHED "YES" OR "NO"

1) Financial turnover certified by CA Figures Yes/No

2) Profit & Loss Statement certified by CA Figures Yes/No

3) List of SIMILAR WORKS completed in last 7 years indicating: i) Agency for whom executed, ii) Value of work, iii) Stipulated and actual time of completion Attach Scanned copy seperately

4) List of WORKS in hand indicating: i) Agency, ii) Value of work, iii) Stipulated time of completion/present position. Attach Scanned copy seperately

5) Certificates:

i) Registration Certificate Attach Scanned copy seperately

ii) Certificates of Work Experience/Performance certificates Attach Scanned copy seperately

iii) GSTIN Registration certificate Attach Scanned copy seperately

iv) PAN (Permanent Account Number) Registration Attach Scanned copy seperately

6) Deposit at Call Receipt or Demand Draft / Bankers Cheque / Pay Order or Fixed Deposit Receipt of any Scheduled Bank against EMD. Attach Scanned copy seperately

7) Annexure – 2 : Tender acceptance letter (Originals shall be submitted during the period of verification of originals) Attach Scanned copy of this document duly signed and sealed with date by the bidder on their letter head

8) Annexure – 3 : Undertaking (Originals shall be submitted during the period of verification of originals)

9) Annexure – 4 : Declaration (Originals shall be submitted during the period of verification of originals)

10) Form of Agreement (Originals shall be submitted during the period of verification of originals) Attach Scanned copy seperately

11) Registration with EPFO and ESIC Attach Scanned copy seperately

FORM ‘A’: FINANCIAL INFORMATION

I) Financial Analysis – Details to be furnished duly supported by figures in balance sheet/profit and loss account for the last five years duly certified by the Chartered Accountant, as submitted by the applicant to the Income Tax Department: (Copies to be attached)

Particulars Financial Years

(i) Gross Annual turnover (Rupees in Lakhs).

(ii) Profit/ Loss (Rupees in Lakhs)

(iii) Certified by

Name and address of Chartered Accountant

II. Financial arrangements for carrying out the proposed work.

Viz. line of credit, Working Capital, Liquid capital, Fixed deposits etc., - Upload scanned copy of statement

III. The scanned copies of following certificates are to be uploaded.

a) Profit & Loss statement certified by CA & as submitted to income Tax Department.

b) Balance sheet and Form-26AS.

Name and Address of authorised Signatory

Note: Further details if required may be asked from the contractor after opening of the bids. There is no need to upload the entire voluminous balance sheet.

FORM ‘C’ - DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED IN ALL RESPECTS DURING THE LAST SEVEN YEARS ENDING PREVIOUS DAY OF LAST DATE OF SUBMISSION OF TENDER

Sl. No. Name of Work/ Project and location Owner or Sponsoring Organization Cost of Work (Rupees in Lakhs) Date of commencement as per Contract Stipulated date of completion Actual Date of Completion Litigation/ Arbitration cases pending/in progress with details* Name and address/telephone number of officer to whom reference may be made Remarks

Note: *Indicate gross amount claimed and amount awarded by the Arbitrator

a) Applicant may submit separate form for giving details of work (completed) for each year to fill up the details as above. Separate sheets if any shall be numbered in sequence.

b) The scanned copies of the work orders for each work along with completion certificate shall be uploaded.

c) Certified that the above list of works is complete and no work has been left-out and the information given is correct to the best of my knowledge and belief.

Name of authorised Signatory

FORM ‘D’ - PROJECTS UNDER EXECUTION OR AWARDED

Sl. No Name of work/ project and location Owner or sponsoring Organization Cost of work (Rupees in Lakhs) Date of commencement as per contract Stipulated date of completion Up to date percentage progress of work Slow progress if any, and reasons thereof Name and Address/Telephone number of officer to whom reference may be made Remarks

Certified that the above list of works is complete and no work has been left out and that the information given is correct to my knowledge and belief.

Name and address of authorised Signatory

FORM ‘F’ - STRUCTURE AND ORGANISATION

1) Name & Postal Address of the Applicant:

2) Telephone no. /Telex No. /Fax No.

3) Legal status of the Applicant (Please tick and attach attested copies of original document defining the legal status)

(a) An individual: (b) A proprietary firm: (c) A firm in partnership

(d) A limited company or corporation

4) Particulars of registration with various Government Bodies (attach attested photocopy)

Dept./Organisation & Place of registration Registration No.

5) Names and Titles of Directors & Officers with designation proposed to be concerned with this work.

6) Designation of individuals authorised to act for the organisation.

7) Was the Applicant ever required to suspend work for a period of more than six months continuously after he commenced the work? If so, give the name of the project and reasons of suspension of work.

8) Has the Applicant, or any constituent partner in case of partnership firm, ever been abandoned the awarded work before its completion? If so, give the name of the project and reasons for abandonment.

9) Has the Applicant or any constituent partner in case of partnership firm, ever been debarred/ black listed for tendering in any organisation at any time? If so, give details.

10) Has the Applicant or any constituent partner in case of partnership firm, ever been convicted by the court of law? If so, give details.

11) In which fields of Engineering Construction the Applicant has specialization and interest?

12) Any other information considered necessary but not included above.

Name and Address of authorised Signatory

(a) An individual

(b) A proprietary firm

(c) A firm in partnership

(d) A limited company or corporation

FORM ‘G’ - DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL TO BE EMPLOYED FOR THE WORK

Sl. No Designation Total Number Number available for this work Name Qualifications Professional experience and details of work carried out How these would be involved in this work Remarks

Name and Address of authorised Signatory

Select, Excess (+) Less (-)

Tender Inviting Authority: Chief Engineer, ESG, GSO, Kalpakkam.

Name of Work: Refurbishment of packaged air conditioning system installed in Male ward at DAE Hospital, Kalpakkam.

Tender No: GSO/CTC/MSD/306/2026.

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency RATE including all taxes in Figures to be entered by the Bidder in Rs. P Excise Duty VAT Freight Charges ( Unloading & Stacking) Any Other Taxes/Duties/Levies Rates in words Other Taxes 2 IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service Tax Less for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category Unit for Rate

3 Supply and installation of seamless annealed hard drawn copper pipes and fittings like, bends, couplings for R 410A refrigeration system shall be interconnect between indoor and outdoor unit for suction and discharge connections conforming to L type ASTM B-280-03 standards. After completion of the piping installation the system shall be tested with nitrogen at pressure of 31 kg/sq.cm for a period of not less than 8 hours. No measurable drop in pressure should be detected after the pressure reading are adjusted for temperature changes etc., all copper piping complete as per specification and as directed by Engineer- in- Charge.

5 Supply, Loading, Transportation, Unloading at site, installation, Testing and Commissioning of 1100 Volts Grade following sizes of cables in built-in trenches, on walls, poles and through embedded pipes including supply of GI spacer, clamps etc and as per the detailed specification.

6 End Termination of the following size Copper Conductor PVC/XLPE Insulated and FRLS sheathed armoured UG Cable using Single Compression, Heavy Duty, Siemens type Brass Gland connecting the cable to the equipment such as Switches/Panel Boards etc. using Copper crimping lugs as directed by Engineer-in-Charge. The rate shall include the cost of supply of Cable Gland and Lugs. The Contractor shall arrange for making holes wherever necessary for fixing cable gland.

10 Supply, installation , balancing and commissioning of following sizes of factory fabricated Galvanized sheet Steel lead free rectangular ducting complete with neoprene rubber gaskets, elbows, hangers, supports, etc,.The entire ducting work shall be fabricated out of lock forming grade galvanised sheet steel with specified Zinc coating of grade 375 conforming to IS 277. The plenum and ducting shall be complete with necessary M.S supports such has anchor fasteners , threaded rod of 10 mm , hangers, clamps, brackets , nuts and washers etc, and these M.S supports shall be duly painted with one coat of red oxide paint and two coat of enamel paint. All the flanges shall be provided with 6 mm thick felt neoprene gasket at joints etc.,complete as per specification and as directed by Engineer in charge.

0.9 Class VIII, lead free GSS 20 G ( thk 0.80 mm sheet) for plenum: 20 Sq.m Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Less (-)

Government of India Department of Atomic Energy General Services Organization Centralised Tender Cell

TENDER DOCUMENT FOR

Refurbishment of packaged air conditioning system installed in Male ward at DAE Hospital, Kalpakkam.

Tender No: GSO/CTC/MSD/306/2026.

Part – II : Financial Bid (Section - VIII)

S/No. Title No of Pages

1 General Information for guidance of tenderers 1

2 Schedule of Quantities 7

GENERAL INFORMATION FOR GUIDANCE OF TENDERERS

1 The schedule of quantities is to be read for the purpose of pricing in conjunction with the special conditions, general rules for the guidance of contractors, conditions of contract, specifications, drawings, schedule of supply of materials and the appendices.

2 The prices inserted in the schedule of quantities shall be inclusive of value of the work described including all cost and expenses, which may be required in and for the construction of the work described together with the general risks, liabilities and obligations not forth or implied in the documents on which the tender is to be based.

3 The quantities stated are to be considered approximate only and the unit prices entered in the schedule of quantities and prices shall apply only to the actual quantities measured in the completed work in accordance with the specifications.

4 All the materials other than those shown in schedule of supply of materials in section VII are to be arranged by the contractor and his rates should account for the same.

5 Rates quoted for all items in this tender shall include cost of all materials. Department will not supply any materials other than materials stipulated in Section - VII of the tender and as such the rates quoted must be all inclusive.

6 If contractors need any clarification they are required to contact the ‘Engineer-In-Charge, CTC, ESG, GSO, Kalpakkam – 603 102, Chengalpattu district, Tamilnadu (Ph – 044-27480500 Extn. 85803, 85352) during office hours.

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