SUPPLY OF PRE-TREATED USED COOKING OIL (UCO) FOR PRODUCTION OF SUSTAINABLE AVIATION FUEL (SAF)

BHARAT PETROLEUM CORPORATION LIMITED

CPO (M) - PROCUREMENT GROUP

(CERTIFIED TO ISO 9001: 2015)

TENDER FOR SUPPLY OF PRE-TREATED USED

COOKING OIL (UCO) FOR PRODUCTION OF

SUSTAINABLE AVIATION FUEL (SAF) AT MUMBAI

TENDER DUE DATE AND TIME : 19-10-2026 03:00 PM

NAME DESIGNATION MOBILE EMAIL ID

PRAVEEN KUMAR CHIEF MANAGER 9425394020 PRAVEENKUMAR002@BHARATPETROLEUM.

SANSON T PROCUREMENT LEADER 7045657170 [email protected]

BHARAT PETROLEUM CORPORATION LIMITEDCPO (MKTG) ‘A’ INSTALLATION, SEWREE FORT ROAD SEWREE (E),

Dear Sir / Madam,

Subject : INVITATION TO BID

NAME OF THE JOB : TENDER FOR SUPPLY OF PRE-TREATED USED COOKING OIL (UCO) FOR

PRODUCTION OF SUSTAINABLE AVIATION FUEL (SAF) AT MUMBAI REFINERY”

1. You are invited to submit your offer as E-bids in Two Part Bid Envelope (Techno-commercial and

Price Bid) for the above work on the terms and conditions contained in this tender document.

2. COMPLETION PERIOD :15 Months

3. This tender document consists of the following Annexures:

a. Techno-commercial Bid

I Instructions to Bidders

II EMD Clauses Document

III Bid Qualification Criteria

IV Technical Evaluation Criteria

V Technical Specification

VI Special Conditions Of Contract

VII General Instructions for e-tendering

VIII Declaration for Holiday Listing and Liquidation

IX Declaration for Conflict of Interest

X Declaration for MSE

XI Declaration for TPIA

XII TPIA BQC Submission A idavit

XIII PPLC Undertaking by bidder

XIV PPLC Undertaking by bidder with certificate

XV CA Certificate for Minimum LC

XVI Statutory Auditor Certificate for Minimum LC

XVII Declaration for Land Border

XVIII Declaration for Social Media

XIX Integrity Pact

XX General Purchase Conditions

4. Tender Details:

Sr. No. Description Applicable for this Tender

4.1 Type of Job – Service / Works Contract Goods

4.2 Divisibility of Tender Divisible

4.3 Purchase Preference (MSE) Applicable

4.4 Preference to Make in India (PPP-MII) Applicable

5. Your online bid should be submitted on or before the due date of this tender. E-tender system

will automatically close on the due date and time and bidders will not be able to submit their bids

after the closing time. Bids not in the prescribed format are liable to be rejected. BPCL does not

take any responsibility for any delay in submission of online bids due to connectivity problem or

non availability of site and/or other documents/instruments to be submitted in physical form due

to postal delay. No claims on this account shall be entertained.

6. Bids have to be submitted online in e-procurement / GeM Portal. Any terms and conditions,

counter terms etc. stated by the Bidder in his bid will not be binding on the Corporation.

Unsolicited / conditional discounts if offered by any party will not be considered and offers of

parties o ering such unsolicited discounts are liable to be rejected.

7. It shall be understood that every endeavour has been made to avoid error which can materially

affect the basis of Tender and the successful Bidder shall take upon himself and provide for risk of

any error which may subsequently be discovered and shall make no subsequent claim on its

account thereof.

8. Your offer is liable to be rejected if there is any deviation from the tender document and its

attachments. Kindly contact us if you need any clarifications before submitting your o er.

9. Prebid meeting will be conducted online on 01-10-2026 11:00 AM through MS Teams meeting,

kindly use following details:

Kindly join pre-bid meeting on the following link.

https://teams.microsoft.com/meet/472018804954750?p=pZ7agCD5k8bN2KsVOB

10. For clarifications, if any, please feel free to contact the undersigned :

Contact person To be contacted for

Praveen Kumar, CHIEF MANAGER PROCUREMENT For clarifications regarding this tender.

Email ID: [email protected]

Sanson T Koleth, PROCUREMENT LEADER For clarifications regarding this tender.

Email ID: [email protected]

In case of any clarification pertaining to e-procurement / GeM process, the vendor may contact the

following agencies / personnel

10.1. For tenders floated on BPCL E-Procurement Portal queries can be raised using the link below:

10.2. For tenders floated on GeM related queries can be raised using the link below:

https://gem.gov.in/contactUs

Thanking you, Yours faithfully,

for Bharat Petroleum Corporation Limited

Praveen Kumar CHIEF MANAGER PROCUREMENT

TABLE OF CONTENTS

Instructions to Bidders

EMD Clauses Document

Bid Qualification Criteria

Technical Evaluation Criteria

Technical Specification

Special Conditions Of Contract

General Instructions for e-tendering

Declaration for Holiday Listing and Liquidation

Declaration for Conflict of Interest

Declaration for MSE

Declaration for TPIA

TPIA BQC Submission Affidavit

PPLC Undertaking by bidder

PPLC Undertaking by bidder with certificate

CA Certificate for Minimum LC

Statutory Auditor Certificate for Minimum LC

Declaration for Land Border

Declaration for Social Media

General Purchase Conditions

INSTRUCTIONS TO BIDDER FOR DOMESTIC TENDERS

1. Competitive offers are invited in two-part bid- Bid Qualification Cum Techno Commercial

Bid and Price Bid from eligible bidders.

2. Successful bidders will be issued LOA by CPO (Mktg.).

3. Offers should strictly be in accordance with the tender terms & conditions and our

specifications. Bidders are requested to carefully study all the documents/ annexures

and understand the conditions, specifications, drawings, corrigendum etc. before

submitting the tender and quoting the rates. In case of doubt, written queries should be

raised within 7 days in case of limited tenders and 14 days in case of open tenders from

the date of publication of the tender. However this shall not be a justification for request

for extension of due date for submission of bids.

4. REFERENCE FOR DOCUMENTATION:

4.1. The number and date of Collective Request for Quotation (CRFQ) & E- Tender

Number/ Gem Tender Number must appear on all correspondence before

finalization of Rate Contract / Purchase Order.

4.2. After finalization of Contract / Purchase Order, the number and date of

Contract/Purchase Order must appear on all correspondence, drawings, invoices,

dispatch advices, (including shipping documents if applicable) packing list and on

any documents or papers connected with this order.

5. LANGUAGE OF BID:

5.1. The Bid and all supporting documentation and all correspondence exchanged by

bidder and Corporation, shall be written in English language only.

6. INTEGRITY PACT (IP) : (Applicable for all tenders of value above Rs.10 Crore)

Integrity Pact is a pact between BPCL (as a purchaser) on one hand and the bidder on the

other hand stating that the two parties are committed to each other in regard to

ensuring transparency and fair dealings in this procurement activity. Bidders shall have

to essentially sign this pact, for participating in this tender, as per the pro-forma given in

the tender. The salient features of this programme:

6.1. Proforma of Integrity Pact shall be returned by the bidder/s along with the bid

documents, duly signed by the same signatory who is authorized to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed. Bidder’s failure

to return the IP Document duly signed along with the bid documents shall result in

the bid not being considered for further evaluation.

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7. All documents attached with the Bid Qualification Cum Techno Commercial Bid, price bid

and all corrigenda issued shall form the part of the tender. Bid Qualification criteria

documents, techno-Commercial bid and the price bid will be submitted online. Bidders

are required to refer to the list of Documents sought by BPCL for meeting the Bid

qualification Criteria of the tender.

Note: - BQC is applicable only for open tender or where specifically mentioned in

limited tender.

8. For tenders submitted on BPCL e-procurement portal, the bid shall be required to be

digitally signed with a class III or above digital signature by the authorized signatory.

Bidders’ submission of tender with their digital signature(for tenders submitted on BPCL

e-procurement portal) shall be considered as token of having read, understood and

acceptance of all the terms and conditions of the tender.

9. EARNEST MONEY DEPOSIT: Please refer the EMD Section of the Tender document as

10. DOCUMENTS TO BE SUBMITTED BY BIDDER:

Bidder shall furnish the necessary documents as per tender conditions along with the

bid. In the absence of such documents, BPCL reserve the right to reject the Bid without

making any reference to the bidder or assigning any reason whatsoever.

In case of Open tender floated on BPCL e-Proc/GeM platform, Bidder shall submit the

following documents as per Bid Qualification Criteria (BQC), Technical and Techno-

commercial requirement of tender:

Documents required for Technical Criteria of BQC:

Bidder (as defined in the Bid Qualification Criteria) shall submit the required

documents as per technical criteria of BQC.

10.1. Documents required for Financial Criteria of BQC:

Bidder shall submit the following financial documents.

10.1.1. Bidder shall furnish Annual Report/ audited balance sheets including Profit

and Loss Account for latest financial year along with the Bid to establish

Bidder's conformance to financial criteria.

10.1.2. In case the financial year closing date is within 6 months of original bid due

date and Audited annual report of immediate preceding financial year is not

available, Bidder has the option to submit the financial details of the previous

year immediately prior to the last financial year.

In case the financial year closing date is within 6 – 9 months of original bid due

date and Audited annual report of immediate preceding financial year is not

available, Bidder has the option to submit the financial details of the previous

year immediately prior to the last financial year provided Bidder submits a

letter from CA / Cost Auditor/ Statutory Auditor stating the reasons of non-

preparation/furnishing of the latest year’s Audited Financial Statements.

In case the financial year closing date is beyond 9 months of original bid due

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date, it is compulsory to submit the financial details of the immediate preceding

financial year. Example,

In case, audited annual report of immediate preceding financial year (year

ending 31st March) is not available and where bid closing date is up to 31st

December, the financial details of the previous year immediately prior to the

last financial year may be submitted. However, in case the bid closing date is

after 31st December, it is compulsory to submit the financial details of the

immediate preceding financial year only.

10.2. Document Verification: During BQC/EMD stage all vendors will have to provide self-

certified copies of certificates and documents, with an undertaking to submit *TPIA

verified scanned documents or produce the original documents for verification by

Proc. Manager in case the vendor emerges as successful (*TPIAs which are

accredited under “NABCB accredited bodies as per requirement of ISO/IEC 17020 as

type “A” in QCI’s NABCB website (https://nabcb.qci.org.in/inspection-body/),

unless otherwise stated in BQC.

All documents submitted through BPCL e-procurement portal or GeM portal shall

be deemed to have been self-certified by the bidder, unless otherwise specifically

All declarations to be self-certified.

 For Work order issued by BPCL TPIA Certification is not required.

 TPIA certification is not required for documents submitted in Original.

Post opening of price bids, the successful bidder(s) is required to submit the TPIA

verified scanned documents within 5 days of communication by BPCL. In case a

vendor is not able to submit the required documents, action shall be initiated

against the Vendor. A Show cause notice for holiday listing would be issued by the

procurement leader, which is to be replied by the vendor within 7 days.

Subsequently, the vendor shall be holiday listed forthwith by Competent Authority

without any further process for the minimum period as mentioned in the holiday

listing policy.

The bidders who are already registered with BPCL shall also submit all the

documents as mentioned above.

10.3. Documents to be submitted by MSE (Micro/Small enterprise) Bidder:

10.3.1. Bidders quoting as Micro and Small Enterprise shall submit scanned copy of

MSE document i.e. valid “Udyam Registration Certificate ” along with scanned

copy of CA certificate (as per the format attached as Annexure-A), to avail the

benefits of Public Procurement Policy as per MSMED Act 2006/Public

Procurement Policy Order 2012 (as amended from time to time).

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10.3.2. In case CA certificate is not submitted, bidder shall not considered as MSE

and such bidder shall not be eligible to avail the benefits of Public Procurement

Policy as per MSMED Act 2006/Public Procurement Policy Order 2012 (as

amended from time to time).

10.3.3. In case of GeM tenders bidders should have updated their MSE status in their

vendor profile to avail the benefit of Purchase Preference.

The CA certificate should be dated after the date of floating of tender and shall

be specific to the tender for which bid is being submitted.

Purchase preference to MSE vendors (as per clause 5 of GCC) will be applicable

only for Goods and Service tenders and not for works contracts.

11. TRADE RECEIVABLES DISCOUNTING SYSTEM (TReDS):

Trade Receivables Discounting System (TReDS) is an institutional mechanism set up in

order to facilitate discounting of trade receivables of MSMEs from corporate buyers

through invoice discounting by multiple financiers. Bharat Petroleum Corporation

Limited (BPCL) is registered with TReDS platform of the aggregators M/s. Receivables

Exchange of India Ltd (RXIL}, M/s Invoice mart , M/s. M1xchange and M/s C2treds, M/s

DTX. The eligible MSME bidders can avail the discounting facility by registering either in

one or multiple TReDS platform of the aggregators. It enables the sellers (MSMEs) to

discount their invoices through the aggregators to the financiers at competitive rates

thus unlocking their working capital swiftly.

12. ZED / Lean Certifications for MSE vendors:

MSE vendors are encouraged to obtain ZED / Lean Certifications to improve their

manufacturing processes, reduce defects, enhance product quality in line with global

13. Bidder shall ensure that any certificate/ reports issued/ attested by a practicing-

chartered accountant in India and submitted in the bid shall mandatorily include the

UDIN number. Certificate / reports issued/ attested without UDIN number of practicing

chartered accountant in India will not be considered for evaluation.

14. Charges of TPIA Verification & CA Certificate: All charges of the third party verification and

CA certificate shall be borne by the Bidders.

15. Submission of authentic documents is the prime responsibility of the bidder. Wherever

BPCL has concern or apprehensions regarding the authenticity/correctness of any

document or information, BPCL reserve the right to get the documents cross-verified from

the document issuing authority.

BPCL reserves the right to inspect the facilities at party’s work to confirm their

capabilities. BPCL also reserves the right to independently assess the capability and

capacity of the bidder for execution of the project. If document authenticity cannot be

established, the bid shall be rejected and administrative action (as applicable) shall be

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16. Failure to submit the above documents as per Qualification Criteria will render the Bid

liable to be rejected. Therefore, the bidder shall in his own interest furnish complete

documentary evidence in the first instance itself, in support of their fulfilling the

Qualification Criteria as given in the tender. BPCL reserves the right to complete the

evaluation based on the details furnished without seeking any additional information.

17. PERFORMANCE SECURITY / RETENTION MONEY:

Performance Security is applicable for all contracts with value exceeding Rs.10 Lacs.

Following 02 options are available with Successful bidder for submitting Security Deposit

/ deduction of Retention money.

Successful bidder can submit the Performance Security Deposit of 10% of basic contract

value for Works Contract or (5% of basic contract value for Goods & Service Contract) as

applicable, upfront within 15 days (or as specified in Tender Condition) from the receipt

of LOA/award of Contract. Retention money shall not be deducted from running bills in

Bidder opting for performance security in the form of retention money from the running

bills, in such case the party shall be required to submit 2.5% of the basic contract value

after setting off EMD submitted, if any, within 15 days (or as specified in Tender

Condition) from the receipt of LOA/award of Contract and the remaining performance

security shall be collected in the form of retention money.

Retention money shall be deducted from each running account bill at the rate of 7.5% of

basic bill value (for Works Contract) / 2.5% of basic bill value (for Goods & Service

Contract) till overall amount of 10% (for Works Contract) or 5% (for Goods & Service

Contract) of basic contract value is collected.

In above mentioned both options, if performance security deposit/ security deposit is

submitted in the form of Bank guarantee, the Bank Guarantee shall be valid and remain

in force till the contractual completion period, defect liability period (if any) and with a

claim period of six months thereafter. The Bank Guarantee shall be in the form

prescribed in GCC.

In case where purchase order / work order (such as Rate contract where consumption is

not firm) are issued pursuant to the outline agreement, the security deposit @ 5% /

10%, as applicable, shall be collected based on the value of the purchase order / Work

Order released from time to time.

In case of ARC service contracts, performance guarantee shall be collected based on 5%

of the estimated annual cashflow.

Performance security may also be in the form of NEFT/ Insurance Surety Bond.

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Validity of PBG = Rate Contract Issue Date (Start Date of Rate Contract) + Rate Contract

Period (validity of Rate Contract) + Contractual Delivery Period of material + Contractual

Guarantee period + 6 month (for invocation / Claim).

18. VALIDITY OF QUOTE:

The quote shall be valid for 90 days (for limited tenders) and 120 days (for Open tenders)

from the opening date of the tender. This condition supersedes GPC/ GCC condition.

19. SUBMISSION OF BIDS:

19.1. Bidders to note that any deviation if any to the technical/commercial terms and

conditions of this tender should be mentioned only in the “DEVIATION” bid form

attached. If any bidder fails to do so, it shall be construed that they have no

deviations whatsoever to the tender terms and conditions. It is also reiterated that

BPCL will not take cognizance of any clarifications/comments mentioned by the

bidder in any other document. Similarly if any document is uploaded by the bidder,

which inter alia would imply variation or deviation to tender specifications or any

terms and conditions of the tender, it shall be taken into consideration for techno

commercial evaluation if and only if the reference to the same is mentioned in the

deviation bid from.

19.2. Proforma of Integrity Pact (IP) has been uploaded as a part of tender documents.

Bidder shall be required to download and print it such that it is legible. All pages of

the printed copy of IP should be duly signed by the authorized signatory and

witnessed. Thereafter, that copy should be scanned and uploaded by bidder along

with other bid documents.

19.3. Upload a scanned copy (in pdf or jpg format) of the following documents:

19.3.1. All the Bid Qualification Documents (For Open tenders)

In case the no. of pages to be uploaded are more, then the same can also be

zipped and uploaded.

19.3.2. Price bid:

Online fill in the quotes in the price bid form. Price Bids have to be submitted

online. Bidders should NOT mention any price anywhere else in the bidding

20. Incomplete bids are liable to be rejected. No further correspondence/enquiries raised on

this issue by the bidder shall be entertained. Any terms and conditions stated by the

Bidder in his bid will not be binding on the Corporation.

21. Unsolicited / conditional discounts if offered by any p bgarty will not be considered and

offers of parties offering such unsolicited discounts are liable to be rejected.

22. ACCEPTANCE/EVALUATION OF BIDS BY THE CORPORATION:

22.1. BID QUALIFICATION & TECHNO-COMMERCIAL BID

Based on the information and documents submitted, only parties meeting the Bid

Qualification Criteria will qualify for the techno commercial evaluation. Price bid of

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only those bidders shall be opened who qualify in the Techno-commercial bid. The

schedule for opening the price bid shall be advised separately.

22.2. PRICE BID

22.2.1. Through this tender, BPCL seeks to surface the lowest price supplier (OR AS

MENTIONED IN THE EVALUATION METHODOLOGY)

22.2.2. In case of tender on the basis of % bidding on the published rates, bidder can

quote either an overall increase or a discount (in percentage) on the published

rates and this increase/discount will be applicable to all the items uniformly for

the Price Bid. Bidder shall be allowed to quote the percentage up to a maximum

of 2 decimal places.

In case of tender on GeM portal bidders have to quote rates inclusive of GST

as per the terms and conditions of GeM portal.

Note: In case of multiple L1’s, reverse auction of the L1 bidders will be

conducted to select the successful bidder.

For Service tenders floated in GeM portal, “Run L1”, functionality shall be used

to select the successful bidder.

23. IN TENDERS WHERE GST RATE IS QUOTED BY THE BIDDER:

GST, as quoted by the bidder, shall be deemed as final and binding for the purpose of bid

evaluation (applicable for tenders where bidder quotes the GST rates). In case a bidder

enters “zero” GST or an erroneous GST, the bid evaluation for finalizing the L1 bidder will

be done considering the quoted GST rate. No request for change in GST will be

entertained after submission of bids.

In cases where the bidder quotes a wrong GST rate, for releasing the final order, the

following methodology will be followed:

23.1. In case the actual GST rate applicable is lower than the quoted GST rate, the actual

GST rate will be added to the quoted basic rates. The final cash outflow will reduce

to the extent of the revised GST.

23.2. In case the actual GST rate applicable for the state is more than the quoted GST

rate, the basic rates quoted will be reduced proportionately, keeping the final cash

outflow the same as the overall quoted amount.

The Corporation reserves the right to reject any and /or every tender without assigning

any reason whatsoever and/or place order on one or more bidders and/ or carry out

negotiations with bidder in the manner considered appropriate by the Corporation.

24. Public Procurement (Preference to Make in India)-Applicable for all the tenders of

estimated value of above Rs. 1.0 Crore.

Public Procurement (Preference to Make in India) order, 2017 issued by DPIIT and as

amended time to time will be applicable, bidder to provide necessary declarations

The formats of undertakings are attached as Annexures. Bidders shall submit the

required undertaking as specified in the tender bidding forms.

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BPCL reserves the right to seek any other documents (like break up of value and

percentage of the local content etc.) from bidder to establish/verify his claim of local

content during the Tender Evaluation process.

25. NEW STATUTORY LEVIES:

The taxes, duties, rates, and Cess quoted shall be final. New tax, if any, introduced later

shall be on BPCL account from the date of bid submission (or extended date, if any) up to

contract period. During contractual period, any variation in existing taxes, duties, rates

and cess shall be borne by BPCL. Any upward statutory variation in taxes, duties rates

and cess (including any new tax) beyond contractual completion date shall be borne by

the bidder. However, in case of downward variation, the same shall be passed on to

26. GST details:

Type of GST namely IGST/CGST-SGST will be determined based upon the billing address

provided by the bidder in the tender & the state in which works are being executed.

Bidders are requested to enter SAC codes (Service Accounting Codes) / HSN codes as

Applicable in the relevant column of the price bid.

For GeM Tender bidder to provide SAC codes (Service Accounting Codes) / HSN codes as

Applicable for respective items in Technical Bid.

27. Bidders may have to attend the concerned office of the Corporation for clarifications

and/or pre-bid meeting and/or negotiations/clarifications if required at their own

cost, in respect of their bids without any commitment from the Corporation.

28. It shall be understood that every endeavor has been made to avoid errors which can

materially affect the basis of the tender and the successful bidder shall take upon

himself and provide for risk of any error which may subsequently be discovered and shall

make no subsequent claim on account thereof.

29. List of abbreviations used :

29.1. The terms “BPC”, “BPCL”, The Corporation, the Company and Owner in the

appropriate context means Bharat Petroleum Corporation Limited, the Company

registered under Companies Act 1956 and includes its successors and assignees.

29.2. The term “LOA” in the appropriate context means Letter of Acceptance

29.3. The term “PO” in the appropriate context means Purchase Order

30. DECLARATIONS/ UNDERTAKINGS BY BIDDERS:

Bidders have to mandatorily submit the following declarations/undertakings as per the

formats provided:

30.1. DECLARATIONS ON HOLIDAY LISTING & LIQUIDATION: Bidder shall submit the

declarations that:

 Bidder is not under liquidation, court receivership or similar proceeding.

 Bidder is currently not serving any Holiday Listing orders issued by BPCL or

MOPNG debarring them from carrying on business dealing with BPCL/ MOPNG or

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convicted of an offence –

Under the Prevention of Corruption Act, 1988: or

The Indian Penal Code or any other law for the time being in force, for

causing any loss of life or property or causing a threat to public health as part

of execution of a public procurement contract.

30.2. DECLARATION FOR SUBMISSION OF TPIA DOCS

30.3. DECLARATION ON CONFLICT OF INTEREST

30.4. COMPLIANCE OF RESTRICTIONS FOR COUNTRIES WHICH SHARE LAND BORDER

Bidders have to submit an undertaking with respect to Compliance of Restrictions

for Countries which share land border with India {Restrictions under Rule 144(xi) of

the General Financial Rules, 2017–Reference OM no. 6/18/2019 – PPD dt.

23.07.2020 (read along with any subsequent clarifications/amendments thereof)

issued by Ministry of Finance, Public Procurement Division

(https://doe.gov.in/procurement-policy-divisions)}.

30.5. DECLARATION ON ACCEPTANCE OF TERMS & CONDITIONS SOCIAL MEDIA POLICY

Terms & Conditions under Social Media Policy of BPCL for business partners are to

provide clear guidance on acceptable standards of conduct and practices to be

followed by the Business Partners of Bharat Petroleum Corporation Limited, in the

usage of social media tools during and post their association with the Corporation.

These terms and conditions are intended to protect and safeguard inter alia the

interests and reputation of the Corporation, in the access, use of or participation on

Social Media platforms by such constituents. Successful bidder/bidders shall have

to essentially submit following documents for further evaluation in the tender:

“Social Media T&Cs” document along with the bid documents, duly signed &

stamped/ digitally signed by the same signatory who is authorized to sign the bid

documents. All the pages of the “Social Media T&Cs” shall be duly signed. Bidder’s

failure to return the “Social Media T&Cs” duly signed along with the bid documents

shall result in the bid not being considered for further evaluation.

30.6. DECLARATION FOR PUBLIC PROCUREMENT POLICY-MAKE IN INDIA (PPP-MII):

Applicable for tenders above 1 Cr. Bidder should be Class I OR Class II local supplier

as per PPP-MII policy. For tenders above Rs.10 Crore PPP-MII declaration from

bidder giving the percentage (%) of Local Content along with certificate from the

statutory auditor or cost auditor of the organization (in case of companies) or from a

practicing cost accountant or practicing chartered accountant (in respect of other

than companies) confirming the minimum local content requirement.

31. STARTUPS MEDIUM ENTERPRISES:

In case a Startup is interested in supplying the tendered item, but does not meet the

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Pre- Qualification Criteria (PQC)/ Proven Track Record (PTR) of Prior Turnover norm as

indicated in the tender document, i.e., in this case the Bid Qualification Criteria (BQC)

mentioned above, the Startup is requested to write a detailed proposal separately and

not against the present tender requirement, to the tender issuing authority about its

product. Such proposals should be accompanied by relevant documents in support of

Start-ups as under:

31.1. Certificate of Recognition issued by Department of Industrial Policy and Promotion

(DIPP), Ministry of Commerce and Industry, GOI.

31.2. Certificate of Incorporation/Registration.

31.3. Audited P&L statement of all the Financial Year since incorporation. In case where

balance sheet has not been prepared, bidder shall submit a certificate in original

from its CEO/CFO stating the turnover of the bidding entity separately for each

Financial Year since incorporation along with a declaration stating the reason for not

furnishing the audited P&L Statement. The certificate shall be endorsed by a

Chartered Accountant/Statutory Auditor.

31.4. Such proposal will be examined by the tender issuing authority who may consider

inviting a detailed offer from the Startup with the intent to place a trial order or test

order provided the Startup meets the Quality and Technical Specifications.

31.5. In case the Startup is successful in the trial order, it will be considered for PQC

exemption/ relaxation (as the case may be) for the next tender for such item till the

time the entity remains a Startup.

31.6. Startups are exempted from submission of EMD.

32. SUBMISSION OF BANK GUARANTEE

Bank Guarantee submitted by the vendors either for EMD/ Security Deposit or for

Performance Guarantee shall be from any bank as detailed below:

SN Particular B G Value Stipulations

1 Criteria for Up to Rs. 1 Bank Guarantee from any scheduled bank

acceptance of crore (including nationalized banks, other scheduled

BG commercial banks, scheduled cooperative

banks, and scheduled regional rural banks) as

appearing in the second schedule to the RBI act

1934 shall be acceptable.

2 Criteria for More than 1 Bank Guarantees which are issued by Banks

acceptance of crore having long term issuer rating of ‘A2’ from

BG Moody`s or equivalent from Fitch and S&P in

case of the foreign bank and long term issuer

rating of at least ‘AA’ from CRISIL or equivalent

from CARE, ICRA and India Ratings in case of

Indian Banks, shall be acceptable. In case rating

for a bank is available from more than one

rating agency, the lowest of such rating shall be

Page No. 16 / 116 Back to Table of Contents

3 Replacement of In case rating falls below stipulated level or that

BG bank is under moratorium by RBI, all BGs issued

by such bank must be replaced.

33. PLANNING AND DESIGNING IN PURVIEW OF VULNERABILITY ATLAS OF INDIA

Vulnerability Atlas of India (VAI) is a comprehensive document which provides existing

hazard scenario for the entire country and presents the digitized State/UT - wise hazard,

maps with respect to earthquakes, winds and floods for district-wise identification of

vulnerable areas. It also includes additional digitized maps for thunderstorms cyclones

and landslides. The main purpose of this Atlas is its use for disaster preparedness and

mitigation at policy planning and project formulation 'stage.

This Atlas is one of its kind single point source for the various stakeholders including

policy makers, administrators, municipal commissioners, urban managers, engineers,

architects, planners, public etc. to ascertain proneness of any city/location/site to multi-

hazard which includes earthquakes, winds, floods thunderstorms, cyclones and

landslides. While project formulation, approvals and implementation of various urban

housing, buildings and infrastructures schemes, this Atlas provides necessary

information for risk analysis and hazard assessment.

The Vulnerability Atlas of India has been prepared by Building Materials and Technology

Promotion Council under Ministry of Housing and Urban Affairs, Government of India

and available at their website www.bmtpc.org.

It is mandatory for the bidders to refer Vulnerability Atlas of India for multi-hazard risk

assessment and include the relevant hazard proneness specific to project location while

planning and designing the project in terms of:

i. Seismic zone (II to V) for earthquakes,

ii. Wind velocity(Basic Wind Velocity: 55, 50, 47, 44, 39 & 33 m/s)

iii. Area liable to floods and Probable max. surge height

iv. Thunderstorms history

v. Number of cyclonic storms/ severe cyclonic storms and max sustained wind specific

to coastal region

vi. Landslides incidences with Annual rainfall normal

vii. District wise Probable Max. Precipitation

34. CLAUSE ON CONFLICT OF INTEREST:

The definition of bidder is the entity which has a unique PAN (Permanent Account

Number). A Bidder shall submit only one bid in a particular bidding process.

In case of a holding company having more than one independent manufacturing units or

more than one unit having common business ownership / management, only single bid

Page No. 17 / 116 Back to Table of Contents

shall be submitted by the bidder.

Similar restrictions shall apply to closely related sister companies. Bidder’s sister/

Associated/ Allied concern(s) participating or applying against the same tender, shall

lead to disqualification of Bidders.

Sister/ Associated/ Allied concern means a company, society, partnership firm or

proprietorship firm having one or more common persons as Director/ Partner/ Member/

A Bidder who submits more than one bid will cause all the proposals submitted in the

particular tender to be disqualified.

In relation to the above, a person will include firm(s) of Proprietorship / Partnership Firm

/ Limited Liability Partnership / Private Limited / Limited company / Society registered

under Society’s Act / Statutory Bodies / any other legal entity, as the case maybe, & will

be deemed to have submitted multiple bids in a particular bid if a person bids in any of

the two formats given below:

 individual or proprietorship format and/or

 a partnership or association of persons format and/or

 a company format. Whereby,

o A company shall for this purpose include any artificial person whether

constituted under the Indian laws or of any other country.

1.1. A person shall be deemed to have bid in a partnership format or in association of

persons format if he is a partner of the firm which has submitted the bid or is a

member of any association of persons which has submitted a bid.

1.2. A person shall be deemed to have bid in a company format if the person holds:

1.2.1. more than 10% (ten percent) of the voting share capital of the company which

has submitted a bid, or

1.2.2. is a director and / or Key Managerial Personnel of the company which has

submitted a bid, or

1.2.3. holds more than 10% (ten percent) of voting share capital in and/or is a director

and / or Key Managerial Personnel of a holding company of that company

which has submitted the bid.

By making a bid pursuant to the Tender Documents, the bidder / tenderer shall be

deemed to have declared that the bidder / tenderer has not made any other bid or

multiple bids as understood or deemed in terms of this clause.

All the bids of a bidder who has submitted multiple bids, as per the clause, shall be

rejected and Bid Security for all such bids shall be forfeited.

In addition to the above, bidders found to be in contravention to the said clause will be

liable for administrative actions.

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35. REPEAT ORDER:

A repeat order for the entire quantity awarded to a bidder/bidders against this tender

could be placed by BPCL if the need arises, subject to concurrence by the bidder/bidders

who was/were awarded the quantity/quantities against this tender. Such a repeat order,

if required will be placed on the same rate and terms and conditions of this tender

within 12 months of placement of original order.

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Bidder shall submit an interest free Earnest Money Deposit (EMD) in the form of

Electronic Funds Transfer to BPCL Bank Account / Bank Guarantee/ Demand Draft

executed by any Scheduled Bank approved by Reserve Bank of India for Net amount of

INR 20,00,000.00 (Rupees Twenty Lakh Only) in favour of M/s Bharat Petroleum

Corporation Limited payable at Mumbai. Any banking charges, etc have to be borne by

Bharat Petroleum Corporation

Beneficiary’s Name

Beneficiary’s Bank Name Standard Chartered Bank

Beneficiary’s Branch Name Fort Branch, Mumbai

Beneficiary’s Account Number

IFSC CODE SCBL0036001

Exemption of EMD would be in line with policy of Govt. of India for MSE vendors. Bidders

quoting as Micro/ Small Enterprise, shall upload scanned copy of valid “Udyam

Registration Certificate” along with scanned copy of “CA certificate”. The CA certificate

should be dated after the date of floating of tender and shall be specific to the tender for

which bid is being submitted. “Registration on "UDYAM registration Portal” shall only be

accepted as a valid document from MSE Bidders.”

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BID QUALIFICATION CRITERIA

Vendors shall be qualified based on the following Bid Qualification Criteria:

I. Technical Criteria:

The bidder shall hold a valid ISCC CORSIA certificate as on the due date of bid submission.

Documents required:

 Copy of valid ISCC CORSIA certificate in the name of the bidder, valid as on the original

bid due date of the tender.

The bidder shall possess valid Consent to Operate (CTO) issued by the concerned State Pollution

Control Board for the plant / processing facility, valid as on the original bid due date of the tender.

Documents required:

 Copy of valid CTO certificate.

II. Financial Criteria:

The bidder should have positive net worth as per the latest audited financial statement.

Documents required:

Audited Balance Sheet and Profit & Loss Account of the bidder for the latest financial year.

III. Bids may be submitted by:

The bids may be submitted by an Indian bidder. JV / Consortium bids shall not be accepted.

Qualification on the strength of JV partners / consortium members shall not be accepted.

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TECHNICAL EVALUATION CRITERIA

1. The Bidder shall be deemed to have fully examined, understood, accepted and complied with all technical

specifica ons, quality requirements, condi ons and obliga ons pertaining to the offered material as

detailed in the Technical Specifica on for Pre-treated Used Cooking Oil for Mumbai Refinery, which forms

an integral and inseparable part of this Tender Document. Submission of a bid shall cons tute the Bidder's

irrevocable and uncondi onal acceptance of the aforesaid specifica ons and requirements.

2. For the purpose of technical evalua on, each Bidder shall submit free of cost a representa ve sample

comprising 10 (Ten) litres of Pre-treated Used Cooking Oil, duly packed, sealed and clearly labelled in

suitable aluminium containers. The sample shall be delivered to BPCL at the address specified below before

the bid submission due date and me (at least one working day prior to the bid submission due date).

3. The Bidder shall obtain an acknowledgement of receipt of the sample in the below prescribed Format and

upload the same along with the bid documents within the s pulated bid submission period. Failure to

submit the sample and/or upload the acknowledgement within the prescribed meline may render the

bid liable for rejec on at BPCL's sole discre on.

Address for Submission of Pre-treated Used Cooking Oil Samples

A en on: Chief Manager (R&D)

Bharat Petroleum Corpora on Limited (BPCL)

Plot No. 2A, Udyog Kendra

Greater Noida, U ar Pradesh –

4. The Bidder shall bear sole and absolute responsibility for ensuring mely delivery of the sample at the

above-men oned address and for obtaining and uploading the requisite acknowledgement thereof. Any

delay in transit, non-delivery, loss, damage, misplacement, or failure to obtain acknowledgement, for any

reason whatsoever, shall be en rely at the Bidder's risk and cost. Failure to ensure receipt of the sample

by BPCL within the s pulated date and me shall render the bid liable to be summarily rejected without

any further no ce, correspondence or opportunity for rec fica on.

5. Bidders shall ensure that the sample is packed, sealed, handled and transported in a manner that preserves

its quality and integrity and BPCL shall not be responsible for any deteriora on, contamina on, leakage or

damage arising due to improper packing, sealing, storage or transit.

6. Further, samples shall be subjected to tes ng and evalua on by the BPCL CRDC Laboratory, Greater Noida,

only in respect of those bidders who have successfully submi ed and fulfilled the documentary

requirements specified under Point No. 1 of the Technical Criteria of the Bid Qualifica on Criteria (BQC).

BPCL reserves the right to determine the eligibility of bidders for sample tes ng based on compliance with

the BQC requirements.

7. The test results and quality parameters determined, cer fied, and released by the BPCL CRDC Laboratory,

Greater Noida shall be final, binding, and conclusive for the purpose of technical qualifica on and further

evalua on of the bid, including opening and evalua on of the price bid. The Bidder shall have no right to

challenge, dispute, ques on, or seek review of such results. No claim, representa on, objec on, request

for re-sampling, re-tes ng, third-party tes ng, or independent verifica on shall be entertained by BPCL,

save and except at BPCL's sole and absolute discre on.

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8. BPCL reserves the uncondi onal right to reject any bid at any stage of the tender process where the sample

fails to meet the prescribed technical specifica ons and quality requirements. The decision of BPCL with

respect to sample evalua on, technical acceptability and bidder qualifica on and further eligibility for

par cipa on in the tender process shall be final, binding and non-contestable upon all bidders.

ACKNOWLEDGEMENT TOWARDS SAMPLE SUBMISSION BY BIDDER

(On company le erhead)

M/s BHARAT PETROLEUM CORPORATION LIMITED

 Tender / CRFQ No.:

 Tender Title:

 Name Of Bidder:

We hereby confirm and undertake the following:

I/We, M/s. ________________________ (Name of the Bidder), hereby confirm that we have

submi ed 10 litres of Pre-treated Used Cooking Oil (UCO), duly packed, sealed, and labelled, in

_____ (No.) aluminium container(s) at the address specified below

A en on: Chief Manager (R&D)

Bharat Petroleum Corpora on Limited (BPCL)

Plot No. 2A, Udyog Kendra

Greater Noida, U ar Pradesh –

Acknowledged By: Bidder

[Signature of Authorized Signatory of BPCL] [Signature of Bidder / Authorized Signatory

of Bidder having power of a orney]

Designa on Name:

Seal: Designa on:

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TECHNICAL SPECIFICATION

1. DELIVERY, LOGISTICS & SAFETY

I. Delivery - Purchase orders/call-up will be issued for supply of Pre-treated UCO on monthly

basis and delivery of the same to be ensured by the Vendors before the end of the supply

month for which the Purchase order / call-ups were issued. No varia on in the delivery

schedule shall be permi ed. The same is to be supplied on a delivered basis to Mumbai

Refinery by the Vendor.

II. Delivery Loca on

a. Delivery of Pre-treated UCO shall be made at BPCL Mumbai Refinery, Mahul, Chembur,

b. The Vendor shall arrange transporta on, unloading and all associated logis cs at its

own cost and risk .

III. Transporta on Requirements -

a. All Pre-treated Used Cooking Oil supplies to Mumbai Refinery shall be transported only

through Dedicated Tank Trucks (TTs). TTs deployed for Pre-treated Used Cooking Oil

movement shall be used exclusively for Pre-treated Used Cooking Oil transporta on.

If BPCL becomes aware that a non-dedicated TT has been used for Pre-treated Used

Cooking Oil supplies, Mumbai refinery reserves the right to take appropriate ac on.

Vendors shall comply with all statutory requirements for Pre-treated Used Cooking Oil

transporta on, including the Motor Vehicles Act and all applicable government

guidelines currently in force or issued herea er.

b. Tank truck Capacity Preference – Deployment of 40 KL capacity tank trucks shall be

preferred to minimize the number of vehicles entering the refinery premises per day

and to reduce traffic conges on within the refinery.

IV. Statutory Compliance for Transport Vehicles

a. All vehicles deployed for transporta on shall possess valid permits, registra on

cer ficates, fitness cer ficates, pollu on under control (PUC) cer ficates, insurance

coverage, driver licences for the applicable category and any other statutory approvals

required under applicable laws and regula ons.

b. BPCL reserves the right to deny entry to any vehicle not complying with the applicable

statutory requirements.

V. Tank truck Unloading - The Vendor shall ensure that every tank truck is equipped with a

suitable adapter flange and flexible hose arrangement capable of being connected to the

BPCL unloading flange of standard 4-inch or 3-inch size (Class 150 flange pressure ra ng).

VI. Site Visit and Compa bility Verifica on -

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a. The Vendor shall visit the BPCL site prior to commencement of supplies and verify the

compa bility of their Pre-treated UCO tank truck unloading arrangement with the Pre-

treated UCO unloading facili es available at BPCL.

b. It shall be the sole responsibility of the Vendor to ensure that the tank truck

driver/helper carries all necessary tools, fi ngs, adapters, hoses, clamps and

accessories required for connec ng the tank truck unloading system to the BPCL

unloading flange and for carrying out safe unloading opera ons.

VII. Sample tes ng - Samples shall be collected from each compartment of every tank truck

carrying pre-treated UCO supplies. The samples shall be tested by Mumbai Refinery and

the supplies shall be accepted only a er the samples are found compliant with the

specifica ons prescribed in the Technical Specifica ons. Any supply not mee ng the

specified requirements shall be rejected. No deten on or demurrage or any other charges

shall be payable by BPCL for me consumed in sampling, tes ng or rejec on procedures.

VIII. Weighment and Quan ty Determina on -

a. Every tank truck carrying pretreated UCO (post tes ng of samples and mee ng

specifica on of Pre-treated UCO as men oned above) shall be weighed at the BPCL

weighbridge before unloading to determine the gross (loaded) weight and again a er

unloading to determine the tare weight. Vendor to ensure that every lorry to be

weighed outside and enter in the refinery with the weighbridge report men oning tare

wt. and gross wt. and which shall be checked again and verified at refinery

b. The difference between the loaded weight and the tare weight shall be considered as

the actual quan ty of Pre-treated UCO offloaded at BPCL.

c. Payment to the Vendor shall be made based on the actual quan ty thus determined.

IX. Finality of Weights and Measurements - All weights and measurements recorded by BPCL

at the me of receipt and unloading of the material shall be deemed final, conclusive and

binding on the Vendor for all contractual and commercial purposes.

X. Health, Safety and Environmental Compliance

a. The Vendor shall comply with all applicable fire, safety, occupa onal health,

environmental and hazardous material handling regula ons during the storage,

handling, transporta on and unloading of Pre-treated UCO.

b. The Vendor shall be responsible for ensuring safe transporta on prac ces and

preven ng any spillage, leakage, contamina on or environmental damage during

transit and unloading opera ons.

XI. Responsibility for Safe Unloading - The Vendor shall be solely responsible for ensuring that

tank truck unloading opera ons are carried out safely and efficiently, using appropriate

equipment, trained personnel and approved opera ng procedures, in compliance with

BPCL safety requirements and site regula ons

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2. REJECTION OF OFF-SPEC MATERIAL:

I. In the event the material delivered against the tender is found to be not in accordance

with the technical specifica ons, the en re quan ty will be rejected and the Vendor will

be responsible for replacement of the rejected material free of cost and/or reimbursing

Bharat Petroleum Corpora on Ltd; for resultant loss on that account.

II. Vendor shall be obliged to upli the rejected material from Bharat Petroleum Corpora on

Ltd.’s premises at own cost (within fi een days of such no fica on to you in wri ng) failing

which Bharat Petroleum Corpora on Ltd; will be free to dispose-off such material as it

deems fit without any obliga on whatsoever. The addi onal cost of such disposal, if any,

shall be debited to defaul ng Vendors’ account.

3. TRACEABILITY

a. The Vendor shall maintain a robust and verifiable traceability system for the entire

UCO supply chain in compliance with ISCC-CORSIA requirements. Records relating to

UCO sources, quantities, transportation and batch-wise traceability from origin to

delivery at BPCL shall be maintained and produced to BPCL whenever required.

b. The Vendor shall provide actual GHG emissions and Life Cycle Assessment (LCA)

calculations for each batch of UCO supplied. All records shall be accurate, auditable

and available for inspection by BPCL or its authorized representatives during the

contract period.

c. Failure to maintain traceability, furnish records or comply with ISCC-CORSIA

requirements shall be treated as a material breach of contract and may lead to

rejection of supplies and other contractual actions by BPCL.

4. CARBON CREDITS

a. All carbon credits, GHG reduc on benefits, sustainability a ributes, cer ficates and

related environmental rights associated with the Pre-treated UCO supplied under this

Contract shall exclusively vest with BPCL. The Vendor shall not claim, transfer,

mone ze, trade or double-count such a ributes and shall provide valid Proof of

Sustainability (PoS) under a BPCL-recognized cer fica on scheme (ISCC CORSIA).

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PRE - TREATED UCO SPECIFICATION

Parameter Test Method UOM Value

Feed Type Treated UCO

Density(@15 degC) Kg/m3 900 -

Sulphur content (max) ppmw

Total N (max) ppmw

FFA (max) ISO 660 Wt.%

TAN (max) ASTM D664 mgKOH/g

Iodine value AOCS Cd 1c-85 g I2/100g To Be Reported

Moisture (Max) ASTM D 4928 Wt.% 0.10 (No Free water)

Insoluble impuri es (Max) ASTM D 5557 Wt.%

Unsaponifiable ma ers (Max) ISO 18609 Wt.%

Phosphorus (max) AOCS Ca 12-15 ppmw

Polyethylene (Max) AOCS Ca 16-75 / ISO ppmw

Organic chloride (max) UOP 779 ppmw

Total chloride ASTM D 7536 ppmw

(organic + inorganic)

Other contaminants ASTM D 71111 ppmw

Total metals excluding P (max)

FFA profile (Note 1) ISO 15304 Wt.% To Be Reported

C12:0 To Be Reported

C14:0 To Be Reported

C14:1 To Be Reported

C16:0 To Be Reported

C16:1 To Be Reported

C18:0 To Be Reported

C18:1 To Be Reported

C18:2 To Be Reported

C18:3 To Be Reported

C20:0 To Be Reported

C20:1 To Be Reported

C20:2 To Be Reported

C20:3 To Be Reported

C22:0 To Be Reported

C22:1 To Be Reported

Note 1: Maximum C20+ content allowable is 1.15 wt.%

Page No. 27 / 116 Back to Table of Contents

SPECIAL CONDITIONS OF CONTRACT (SCC)

Sr. Description Bidder Response

No. Accepted without

deviation / Bidder to

write “Accepted”

1 CONTRACT PERIOD, DELIVERY SCHEDULE AND QUANTITY VARIATION

1. The contract period shall be fifteen (15) months for the tendered quantity of

3,18,25,000 Kg over 15 months w.e.f. 01.12.2026.

2. Supplies shall be made on call-off Purchase Order basis. BPCL shall issue

monthly firm call-off Purchase Orders to the Vendors.

3. Delivery Period: 30 days from the date of the call-off Purchase Order.

4. The contract may be extended for a further period of six (6) months, at the sole

discretion of BPCL, for the unutilised quantity, at the same finalised rate and on

the same terms and conditions of the tender.

2 EVALUATION METHODOLOGY AND AWARD BASIS

The tender quantity will be allocated among multiple bidders in the ratio of

50:30:20 (L1:L2:L3) as detailed below :

a) L1 shall be awarded at least the percentage mentioned above or his quoted

quantity/spare supply capacity, whichever is lower.

b) In case the quantity thus allocated for L1 is less than the prescribed

percentage, higher percentages than those stipulated in the Tender document

for L2 (and L3 bidders, and so on, as applicable) may be considered for

allocation to cover the entire tender quantity.

c) For the rest of the contract quantity, the lowest rate accepted will be counter-

offered to the L2 party. On acceptance of the counter-offer, the order will be

placed on L2 for the respective percentage (or increased percentage as per the

sub-clause above) or the quoted quantity/ spare supply capacity of the L2

bidder, whichever is lower and so on to other higher bidders. In case of non-

acceptance of the counter- offer by the L2 party or in case of allocated quantity

being short of L2’s stipulated/ increased percentage, a similar offer shall be

made to L3 and L4, and so on.

d) In case of shortfalls from the prescribed/ increased percentages, the

percentage of allocation of bidders in sequence (L2, L3, etc.) may be

proportionately increased (on the lines of clause (b) above), and if

unavoidable, more bidders than the minimum number specified may be

considered, to cover the entire tender quantity, keeping the sanctity of ranking

of bidders. If it is still not possible to cover the entire tender quantity, the

uncovered quantity shall be retendered.

e) In case higher-priced bidders do not agree to match the L1 price, then

distribution may be done at the rates quoted by such bidders if their rates are

still within the zone of reasonableness as decided by BPCL.

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Accordingly, all participating bidders will be given a counter-offer to match the

finalized L1 rate arrived at after negotiations with the L1 bidder. The distribution of

quantities shall be done in accordance with the 50:30:20 principle to the extent

possible. If other bidders do not accept the allocation at the counter-offered L1

rate, the corresponding quantity may be offered to the L1 bidder(s) at the finalized

L1 rate, subject to a maximum allocation of 70% of the total tendered quantity to

each such bidder. This quantity shall be distributed equitably among the L1

bidders, taking into account the additional quantity offered and the spare capacity

available with them.

Accordingly, any further unfulfilled balance quantity that remains thereafter shall

be allocated to the L2 rates, at their quoted rates, provided that such rates are

within the zone of reasonableness as decided by BPCL of the finalized L1 rate and

subject to a maximum allocation of 70% of the total tendered quantity to each

Similarly, any further unfulfilled balance quantity shall be allocated sequentially to

L3, L4….Ln rates and any quantity that still remains unfulfilled shall be re-

3 DELIVERY LOCATION

1. Delivery of Pre-treated UCO shall be made at BPCL Mumbai Refinery, Mahul,

Chembur, Mumbai – 400074, on door-delivery basis.

2. The Vendor shall arrange transportation, unloading and all associated logistics

at its own cost and risk.

3. Delivery shall be effected only at the designated unloading point within the

refinery, on the days and during the hours advised by BPCL. BPCL reserves the

right to change the delivery location / unloading point within the refinery as per

operational requirement.

4 QUANTITY OFFER AND SUPPLY CAPACITY

1. The bidder shall declare, in the portal, the quantity offered to BPCL for the

fifteen (15) months contract period.

2. The minimum quantity to be offered shall be 20% of the total tendered

quantity, i.e. 6365000 KG. Offers below this minimum quantity shall not be

5 PRICE BASIS AND DYNAMIC PRICE ADJUSTMENT

1. The tender is invited on dynamic price adjustment basis. The bidder shall quote

a Base Price / Bid Value in Rs./Kg (excluding GST), inclusive of all TPI charges,

P&F charges, freight charges and transit insurance up to BPCL Mumbai Refinery.

The Base Price quoted by the successful bidder(s), as finalised upon award of

the tender, shall be deemed the Reference Price ("B") and shall form the basis

for calculation of the monthly payable procurement price throughout the

contract period.

2. Supply Month (SM) means the calendar month commencing on the 1st day of a

calendar month and ending on the last day of the same calendar month. TPM

means the Tender Publication Month. The procurement price payable for each

Supply Month shall be:

Page No. 29 / 116 Back to Table of Contents

where P is the Procurement Price in Rs./Kg, F1 is the Domestic Market Factor

and F2 is the International Market Factor, computed as under.

3. Domestic Market Factor (F1) shall be linked to the Output Producer Price Index

(OPPI) for "Edible Oils and Fats" (commodity code 1301060000) published by

the Office of Economic Adviser, Ministry of Commerce & Industry, and shall be

F1 = (OPPI (SM-1) / OPPI (TPM-1)) x B

where OPPI (SM-1) is the OPPI for "Edible Oils and Fats" published on the

14th day of the month previous to the Supply Month; OPPI (TPM-1) is the

OPPI for "Edible Oils and Fats" published on the 14th day of the month

previous to the Tender Publication Month and is 118.3 as published on

14.08.2026; and B is the Bid Value (excluding GST).

4. International Market Factor (F2) shall be based on the UCO prices and tanker

freight published by Argus Media, and shall be computed as:

F2 = [0.50 (Argus F1) + 0.50 (Argus F2)] x B

Argus F1 (Argus CIF ARA Factor) = [UCO CIF ARA (SM-2) – Freight (SM-2)] / [UCO

CIF ARA (TPM-1) – Freight (TPM-1)]

Argus F2 (Argus FOB Straits of Malacca Factor) = UCO FOB SoM (SM-2) / UCO

FOB SoM (TPM-1)

where UCO CIF ARA (SM-2) is the average bid price for RED UCO CIF ARA

published by Argus Media on the last day of the month previous to the month

preceding the Supply Month; Freight (SM-2) is the monthly average of the daily

published clean tanker freight rate (65 MT capacity) from the Indian West Coast

to UKC published by Argus Media for the month previous to the month

preceding the Supply Month; UCO FOB SoM (SM-2) is the average bid price for

RED bulk UCO FOB Straits of Malacca published by Argus Media on the last day

of the month previous to the month preceding the Supply Month; and the

corresponding (TPM-1) values are the respective indices published on the last

day of / for the month previous to the Tender Publication Month, being USD

1251.50 per MT, USD 55.38 per MT and USD 1155.00 per MT respectively, as

published by Argus Media on last working day of Aug’2026. The average RBI

Exchange rate for USD for Aug’2026 is Rs.

5. Final Procurement Price. Combining the above, the procurement price payable

for the relevant Supply Month shall be:

P (Rs./Kg) = 50% x [OPPI (SM-1) / OPPI (TPM-1)] x B + 25% x [(UCO CIF ARA

Page No. 30 / 116 Back to Table of Contents

(SM-2) – Freight (SM-2)) / (UCO CIF ARA (TPM-1) – Freight (TPM-1))] x B + 25%

x [UCO FOB SoM (SM-2) / UCO FOB SoM (TPM-1)] x B

6. BPCL shall calculate and declare the applicable procurement price for each

Supply Month and issue the Purchase / Demand Order for that month. The

declared price shall be binding on all awarded suppliers and shall remain valid

for the entire Supply Month. The price so determined shall be exclusive of GST,

which shall be paid as per provisions mentioned in the tender.

Notes to the pricing formulae –

(a) The Argus indices are published daily (except on holidays) on the Argus Media

platform; the two UCO indices are published in the Argus Biofuels report and the

freight rates in the Argus Tanker Freight report, both available through the Argus

(b) The UCO CIF ARA, UCO FOB Straits of Malacca and freight values are quoted in

USD and shall be converted from USD to INR using the average RBI reference

exchange rate of the respective month.

(c) If the Argus indices are not published on the last day of a month due to holiday

or any other reason, the immediately preceding working day's published Argus

indices shall be considered.

(d) If the OPPI for "Edible Oils and Fats" is discontinued or is not published for a

particular month, the procurement price shall be determined by assigning 100%

weightage to the relevant Argus indices; conversely, if the Argus indices are

discontinued, full weightage shall be assigned to the OPPI.

Illustrative Example of Price Computation – Assuming the Bid Value (B) as Rs.

100.00 per Kg, the Tender Publication Month as Sept 2026 (TPM-1 = Aug 2026) and

the Supply Month as March 2027 (SM-1 = February 2027, SM-2 = January 2027), the

procurement price payable shall be computed as under:

Particulars Value (Assumed)

Bid Value (B) Rs. 100.00 per Kg

OPPI (TPM-1) – published 14.08.2026

OPPI (SM-1) – published 14.02.2027

RBI average reference rate – Aug 2026 / January 2027 Rs. 95.47 / Rs. 96.50 per USD

UCO CIF ARA (TPM-1) = USD 1251.50 x 95.47 Rs. 1,19,480.70 per MT

Freight (TPM-1) = USD 55.38 x 95.47 Rs. 5,287.13 per MT

UCO CIF ARA (SM-2) = USD 1255.00 x 96.50 Rs. 1,21,107.50 per MT

Freight (SM-2) = USD 55.00 x 96.50 Rs. 5,307.50 per MT

UCO FOB SoM (TPM-1) = USD 1155.00 x 95.47 Rs. 1,10,267.85 per MT

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UCO FOB SoM (SM-2) = USD 1180.00 x 96.50 Rs. 1,13,870.00 per MT

Procurement Price P = (0.50 x 102.70)+(0.50 x 102.33) Rs. 102.51 per Kg

(excluding GST)

The above example is illustrative only and is given solely to explain the method of

computation. The Bid Value, index values and exchange rates shown are assumed figures

and are not indicative of any price. The actual index values published by the Office of

Economic Adviser and Argus Media, and the actual average RBI reference exchange rates

for the relevant months, shall alone be applied.

6 PAYMENT TERMS AND QUANTITY DETERMINATION

1. 100% payment shall be released within twenty-one (21) days of issue of the

consignee receipt-cum-acceptance certificate, as per the applicable General

Terms and Conditions.

2. Each consignment shall be accompanied by the tax invoice, batch-wise test

certificate, weighbridge slip, e-way bill, traceability record and such other

documents as may be required by BPCL. Payment shall be processed only

against complete documentation.

3. BPCL may withhold, adjust or recover from any payment due to the Vendor,

under this or any other contract, any amount towards price reduction,

rejection, handling / disposal cost of off-specification material, statutory

recoveries or any other dues recoverable under the Contract.

7 SECURITY DEPOSIT AND PERFORMANCE GUARANTEE.

8 SUSPENSION AND HOLIDAY LISTING

9 STATUTORY COMPLIANCE, INTEGRITY PACT AND GOVERNING LAW

1. The Vendor shall obtain and maintain, throughout the contract period, all

statutory approvals, licences and registrations required for collection, storage,

processing, transportation and supply of Pre-treated UCO, including PAN, GST

registration, licences, valid approvals from the concerned Pollution Control

Board / Committee, Consent to Operate, factory licence wherever applicable,

compliance with labour laws and employee welfare provisions, and any other

approvals required under applicable Central / State laws including biofuel-

related regulations.

2. Submission of a duly signed Integrity Pact shall be mandatory. The Vendor shall

ensure that no bribery, unethical practice, cartelisation, collusion or corrupt

activity is involved at any stage of the bidding or execution process, and shall

maintain complete transparency, fairness and integrity in all dealings with BPCL.

Compliance shall be subject to oversight by the Independent External Monitors

appointed as per BPCL policy.

3. Bidders from countries sharing a land border with India shall be eligible only if

registered with the Competent Authority (Registration Committee constituted

by DPIIT) and shall submit the prescribed undertaking along with the technical

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4. Consortium / joint bids shall not be accepted. Prices shall be quoted in Indian

Rupees only. All other terms and conditions not specifically covered herein shall

be as per the General Terms and Conditions / portal terms applicable to this

tender, and in case of any conflict, these Special Conditions of Contract shall

5. This tender and all contracts arising therefrom shall be governed by and

construed in accordance with the laws of India, and any dispute arising out of

or in connection with this tender, the selection process or the subsequent

supply contract shall be subject to the exclusive jurisdiction of the competent

courts at Mumbai.

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General Instructions to vendors for e-tendering

1. Interested parties may download the tender from BPCL website

(http://www.bharatpetroleum.in) or the CPP portal (http://eprocure.gov.in) or from the e-

tendering website (https://bpcltenders.eproc.in) and participate in the tender as per the

instructions given therein on or before the due date of the tender. The tender available on

the BPCL website and the CPP portal can be downloaded for reading purpose only. For

participation in the tender, please fill up the tender online on the e-tender system available

on https://bpcltenders.eproc.in.

2. For registration on the e-tender site https://bpcltenders.eproc.in, one can be guided by the

“Bidder Manual” available under the download section of the homepage of the website. As

the first step, bidder shall have to click the “Register” link and fill in the requisite

information in the “Bidder Registration Form”. Kindly remember your email id (which will

also act as the login ID) and the password entered therein. Once you complete this process

correctly, you shall get a system generated mail. Thereafter, login into the portal using your

credentials. When you log in for the first time, system will ask you to add your Digital

Signature. Once you have added the Digital Signature, please inform the vendor

administrator @ Email Ids given below for approval. Once approved, bidders can login into

the system as and when required.

3. As a pre-requisite for participation in the tender, vendors are required to obtain a valid

Digital Certificate of Class

III and above (having both signing and encryption certificates) as per Indian IT Act from the

licensed Certifying

Authorities operating under the Root Certifying Authority of India (RCIA), Controller of

Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by

4. Corrigendum/amendment, if any, shall be notified on the site https://bpcltenders.eproc.in.

In case any corrigendum/amendment is issued after the submission of the bid, then such

vendors who have submitted their bids, shall be intimated about the

corrigendum/amendment by a system generated email. It shall be assumed that the

information contained therein has been taken into account by the vendor. They have the

choice of making changes in their bid before the due date and time.

5. In case of any corrigendum/addendum issued due to which change in price bid form exists,

then in such cases the already submitted bid (before the corrigendum) shall be

automatically withdrawn, and bidder shall be informed about such change through system

generated notification. It is the responsibility of the bidder to resubmit his bid in such

cases, and no further claims shall be entertained on this account.

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6. Vendors are required to complete the entire process online by clicking on FINAL

SUBMISSION & RECEIVING CONFIRMATION OF FINAL SUBMISSION ON SCREEN on or

before the due date/time of closing of the tender:

7. Directions for submitting online offers, electronically, against e-procurement tenders

directly through internet:

(i) Vendors are advised to log on to the website (https://bpcltenders.eproc.in) and arrange to

register themselves at the earliest.

(ii) The system time (IST) that will be displayed on e-Procurement web page shall be the time

considered for determining the expiry of due date and time of the tender and no other time

shall be taken into cognizance.

(iii) Vendors are advised in their own interest to ensure that their bids are submitted in e-

Procurement system well before the closing date and time of bid.

(iv) If the vendor intends to change/revise the bid already submitted, they shall have to

withdraw their bid already submitted, change / revise the bid and submit once again.

However, if the vendor is not able to complete the submission of the changed/revised bid

within due date & time, the system would consider it as no bid has been received from the

vendor against the tender and consequently the vendor will be out of contention. The

process of change / revise may do so any number of times till the due date and time of

submission deadline. However, no bid can be modified after the deadline for submission

(v) Once the entire process of submission of online bid is complete, they will get an auto mail

from the system stating you have successfully submitted your bid in the following tender

with tender details.

(vi) Bids / Offers shall not be permitted in e-procurement system after the due date / time of

tender. Hence, no bid can be submitted after the due date and time of submission has

(vii) No manual bids/offers along with electronic bids/offers shall be permitted.

8. For tenders whose estimated procurement value is more than Rs. 10 lakhs, vendors can

see the rates quoted by all the participating bidders once the price bids are opened. For

this purpose, vendors shall have to log in to the portal under their user ID and password,

click on the “dashboard” link against that tender and choose the “Results” tab.

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9. No responsibility will be taken by BPCL and/or the e-procurement service provider for any

delay due to connectivity and availability of website. They shall not have any liability to

vendors for any interruption or delay in access to the site irrespective of the cause. It is

advisable that vendors who are not well conversant with e-tendering procedures, start

filling up the tenders much before the due date /time so that there is sufficient time

available with him/her to acquaint with all the steps and seek help if they so require. Even

for those who are conversant with this type of e-tendering, it is suggested to complete all

the activities ahead of time. It should be noted that the individual bid becomes viewable

only after the opening of the bid on/after the due date and time. Please be reassured that

your bid will be viewable only to you and nobody else till the due date/ time of the tender

opening. The non-availability of viewing before due date and time is true for e-tendering

service provider as well as BPCL officials.

10. BPCL and/or the e-procurement service provider shall not be responsible for any direct or

indirect loss or damages and or consequential damages, arising out of the bidding process

including but not limited to systems problems, inability to use the system, loss of

electronic information etc.

In case of any clarification pertaining to e-procurement process, the vendor may contact

the following agencies / personnel:

For tenders floated on BPCL E-Procurement Portal queries can be raised using the below

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Declaration of Holiday Listing orders issued by BPCL or MOPNG

debarring us from carrying on business dealings with BPCL/ MOPNG

(On Company Letter Head, to be signed by the duly authorized person)

TENDER NO.: ………………

Bharat Petroleum Corporation Ltd

Dear Sir/Madam,

I /We _______________(Name of the bidder/company) declare and confirm that we are currently

not serving any Holiday Listing orders issued by BPCL or MOPNG debarring us from carrying on

business dealings with BPCL/ MOPNG or convicted of an o ence:

(a) under the Prevention of Corruption Act, 1988: or

(b) the Indian Penal Code or any other law for the time being in force, for causing any

loss of life or property or causing a threat to public health as part of execution of a public

procurement contract.

Further, I/ We declare that the Agency is not or has not become bankrupt, OR is not being

dissolved OR has not resolved to be wound up OR no proceedings for winding up or dissolution

has been instituted against the Agency;

(Signature and Stamp of the Bidder)

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Declaration of Liquidation

(On Company Letter Head, to be signed by the duly authorized person)

Bharat Petroleum Corporation Ltd.

CPO-M , A Installation

Sewree Fort Road , Sewree East , Mumbai ,

Dear Sir/Madam,

I /We declare and confirm that we are currently not under liquidation, court receivership or

similar proceeding.

(Signature and Stamp of the Bidder)

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DECLARATION ON NO MULTIPLE BIDDING (Conflict of Interest)

(On Company Letter Head, to be signed by the duly authorized person)

I/We _________________________________________________ (Name of bidder/company), hereby

I/We have not submitted multiple bids. i.e., more than 1 bid either individually or/and through

proprietorship , affiliates , partnership firm , association of persons, Company etc .

I/We am/are aware that, in case found that such multiple bids have been submitted, all such bids

are liable for rejection.

Tenderer's Signature & Seal

1. Signature , Name & Address

2. Signature , Name & Address

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CERTIFICATE CONFIRMING ELIGIBILTY FOR BENEFITS OF PUBLIC PROCUREMENT POLICY

This is to confirm that we have verified the investment limits and other details of Unit

pertaining to M/s and certify that they satisfy the eligibility criteria as per MSMED Act,

and other notifications/circulars/amendments issued from time to time in this regard. Accordingly, M/s

is a Micro/Small enterprise under the said Act and are eligible to claim the

benefits of public procurement policy for the tender mentioned above.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s.

meets the eligibility criteria under SC/ST provision of Public Procurement Policy Order 2012 and other

notifications/circulars issued from time to time in this regard and are hence eligible to claim benefits

pertaining to SC/ST under the act.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s

meets the eligibility criteria under Women Entrepreneur provision of Public Procurement Policy Order

2012 and other notifications/circulars issued from time to time in this regard and are hence eligible to

claim benefits pertaining to Women Entrepreneur under the Act.

Name of CA Firm: [Signature of Authorized Signatory]

Date: Designation:

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DECLARATION BY TPIA CONFIRMING SUBMISSION OF CERTIFIED BQC DOCUMENTS

To: M/s. BHARAT PETROLEUM CORPORATION LIMITED

CPO (MARKETING), SEWREE, MUMBAI-400015

TENDER ID. / CRFQ NO. : ………………

This is to certify that [Enter (TPIA) Name] has been duly appointed as the Third-Party Independent Agency

(TPIA) by [Enter Bidder Name] for the purpose of verifying the originality and authenticity of documents

submitted by bidders participating in the procurement process of the subject tender invited by BPCL.

We hereby declare that we have meticulously examined the original documents presented by [Enter

Bidder Name], for the purpose of bid submission in the subject tender and subsequently inserted the

"Verified from Originals" stamp on the document.

The documents verified include, but are not limited to, the following:

[List of Documents Verified 1]

[List of Documents Verified 2]

Based on our comprehensive examination, we hereby confirm that the documents provided by [Enter

Bidder Name] are found to be true and genuine, valid, and in accordance with the requirements stipulated

in the tender documents.

Furthermore, we affirm that no alterations, modifications, or discrepancies have been observed in the

presented documents during our verification process.

This declaration is made to the best of our knowledge and professional expertise.

For verification of the genuineness/originality of this document, you may contact us as per the details

mentioned below

Yours sincerely,

[Seal/Stamp of Third-Party Independent Agency (TPIA)

[Name of Authorized Representative of TPIA] [Designation/Position]

[Name of the Third-Party Independent Agency]

[Accreditation Number as per NABOB, Type and Validity]

[Contact Information: Phone Number, Mobile Number and Email Address, etc.]

Note: This format is a general template and can be modified as per specific requirements and

regulations of the organization/institution.]

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AFIDAVIT CONFIRMING SUBMISSION OF TPIA CERTIFIED BQC DOCUMENTS

To: M/s BHARAT PETROLEUM CORPORATION LIMITED CPO

(MARKETING), SEWREE, MUMBAI-400015

TENDER ID. / CRFQ NO. : ………………

We, M/s .......................................................... hereby declare that all documents submitted

by us towards Technical and Financial Bid Qualification and other BQC related documents are true

In case we become the Li bidder in the tender, we hereby confirm that we will get the technical and

financial documents and other BQC related documents submitted verified with originals by TPIA

agency as specified in the tender. We shall also arrange to submit the scanned copy of the TPIA

verified BQC documents to BPCL.

[Signature of Authorized Signatory]

Name: Designation: Seal:

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UNDERTAKING BY BIDDER TOWARDS MANDATORY MINIMUM LC

(IN CASE SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Self – Declaration – Applicable for tender value of Rs.1 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED, SUBJECT:

We, M/s (Name of Bidder) have submitted bid against aforesaid tender.

We have read and understood the Purchase Preference to Make In India Order/Policy attached with

the tender document. Accordingly, we hereby confirm that our local content percentage for the

tendered item is … %.

We further confirm that in case we fail to meet the above mentioned local content, BPCL will take

action as per provisions of tender document/ PPP-MII Order/Policy.

[Signature of Authorized Signatory of Bidder having

power of attorney]

Designation: Seal:

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UNDERTAKING BY BIDDER TOWARDS MANDATORY MINIMUM LC

(IN CASE SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Self – Declaration – Applicable for tender value of Rs.10 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED

We, M/s (Name of Bidder) have submitted bid against aforesaid tender.

We have read and understood the Purchase Preference to Make In India Order/policy attached with

the tender document. Accordingly, we hereby confirm that our local content percentage for

the tendered item is ……………………%. The certificate from Statutory Auditor or Cost Auditor of

the Company (in the case of companies) or from a Practising Cost Acountant or Practicing Chartered

Accountant (in respect of suppliers other than company)in this regard has been submitted in

technical bid. (Applicable in case of tenders for value greater than Rs. 10 Crs.)

We further confirm that in case we fail to meet the minimum local content, BPCL will take action as per

provision of tender document/ PPP-MII Order/Policy..

[Signature of Authorized Signatory of Bidder having

power of attorney]

Designation: Seal:

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CERTIFICATE BY CHARTERED ACCOUNTANT OF BIDDER TOWARDS MANDATORY MINIMUM LC

(IN CASE BIDDER SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Applicable for other than company for tender value of Rs.10 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED SUBJECT:

the bidder) and certify that the local content percentage for the tendered item mentioned by

M/s………………………………………………………………………………………………(Name of the bidder) is

Name of CA Firm:

[Signature of Authorized Signatory] Name:

Designation: Seal:

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CERTIFICATE BY STATUTORY AUDITORS OF BIDDER TOWARDS MANDATORY MINIMUM LC

(IN CASE BIDDER SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Applicable for company for tender value of Rs.10 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED

the bidder) and certify that the local content percentage for the tendered item mentioned by

M/s…………………………………………………….……………………………………(Name of the bidder) is

Name of Audit Firm:

[Signature of Authorized Signatory] Name:

Designation: Seal:

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Undertaking with respect to Compliance of Restrictions for Countries

which share land border with India – as stipulated by Govt. of India.

(On Company Letter Head, to be signed by the duly authorized person)

Bharat Petroleum Corporation Ltd

CPO-M, A-Installation

Sewri Fort Road, Sewri East

Dear Sir/Madam,

In line with the guidelines issued for compliance of Restrictions for Countries which share land

border with India – as issued by Govt. of India in July’2020,

I/We have read the clause regarding restrictions on procurements from a bidder of a country

which shares a land border with India and on sub-contracting to contractors from such

countries; I/We certify that I/We am/are not from such a country or, if from such a country, have

been registered with the Competent Authority and will not sub-contract any work to a

contractor from such countries unless such contractor is registered with the Competent

I/We hereby certify that I/We fulfill all requirements in this regard and am/are eligible to be

[Where applicable, evidence of a valid registration by the Competent Authority shall be

(Signature and Stamp of the Bidder)

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BHARAT PETROLEUM CORPORATION LIMITED SOCIAL MEDIA

POLICY FOR BUSINESS PARTNERS

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TERMS AND CONDITIONS FOR ACCEPTABLE USE OF SOCIAL MEDIA BY BUSINESS PARTNERS

Social media has become part of everyday life and a means of communication and sharing

information with others. Every organization recognises the benefits that social media

tools can provide, and also reckons the challenges it brings.

These terms and conditions (" Social Media T&Cs") seek to provide clear guidance on

acceptable standards of conduct and practices to be followed by the Business Partners

(as defined below) of Bharat Petroleum Corporation Limited ("Corporation"), in the usage

of social media tools during and post their association with the Corporation. These terms

and conditions are intended to protect and safeguard inter alia the interests and

reputation of the Corporation, in the access, use of or participation on Social Media (as

defined below) platforms by such constituents.

It is important to maintain the highest degree of professional standard that is associated

with the Corporation's name, brand and reputation. Constituents must constantly be

aware of the risk of damaging the Corporation's name or reputation in public forums.

These terms and conditions should be adhered to by each constituent at all times and

should be read harmoniously and in conjunction with the terms of their engagement with

the Corporation, as well as other applicable policies and directions issued by

Corporation, from time to time, including the Relevant Documents (as defined below).

1.1. Social Media

Social Media includes any web or mobile based platform that enables an individual or

agency to communicate interactively and enables exchange of user generated content.

The term "Social Media" describes internet-based technologies and practices that people

use to share opinions, insights, experiences and perspectives. It may be internal (housed

within the Constituent's technology infrastructure and open for use only by the

Constituents) or public (widely available to the population of internet users).

These terms and conditions are applicable equally to a wide range of websites and mobile

phone/ tablet applications, including the following:

(a) Social Networking sites, for example - Facebook, Twitter, and Linkedln.

(b) Media Sharing sites, for example - lnstagram, Snapchat, YouTube

(c) Discussion forums, for example - Reddit, Quora, Digg, Glassdoor

(d) Content Curation network, for example - Pinterest, Flipboard

(e) Blogging and Publishing sites, for example - WordPress, Tumblr, Medium including

(f) Interest-based network, for example - Goodreads, Houzz

(g) Information sharing sites, such as Wikipedia

(h) Opinion sites (e.g. Yahoo! Answers)

(i) Any other social media platform/s

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1.2. Scope and Applicability

These Social Media T&Cs are applicable to all Business Partners (as defined below), including

any prospective partners of the Corporation (the "Constituents" ).

The Social Media T&Cs provides a framework for the usage of Social Media by the

Constituents and non-conformance with these Social Media T&Cs or any other applicable

policy or directions issued by the Corporation as may be relevant to the Constituents, may

result in penalties ranging from financial to legal liabilities, as set out under the respective

contractual understanding between each Business Partner and the Corporation.

1.3. Relevant Documents

These Social Media T&Cs have been formulated in line with the Framework & Guidelines

for Use of Social Media for Government Organizations, issued by the Department of

Electronics and Information Technology, Ministry of Communications & Information

Technology, Government of India.

In addition, these Social Media T&Cs must be read in conjunction with the underlying

contract documents including the following documents (collectively, the " Relevant

Documents"), as may be applicable to each Constituent:

(a) General Conditions of Contract for vendors (relevant clauses are placed at

(b) Transportation Contract Agreement Bulk LPG Transportation Contract By Road

(relevant clauses are placed at Annexure II);

(c) PCVO, Retail and Lubes Transport guidelines.

2. CONTENT GUIDELINES

This section seeks to set out the guidelines for content management as well as

administration rights of all official Business Partner Social Media accounts and ensure

accountability of the authorised representatives of such Business Partner.

The following guidelines on content sharing ("Content Guidelines") must be followed, in

relation to all content created, posted or shared on Social Media:

(a) All post and other content shared via Social Media shall abide by applicable laws,

including the Information Technology Act, 2000 and rules made thereunder, as

(b) The content posted or shared though official Social Media accounts, shall be

relevant, engaging and in line with the Corporation's brand and communication

strategy, whether in the form of text, images, gifs, videos, etc.

(c) The Constituents shall be mindful of content and the tone associated with it. A

negative tonality, sarcasm, dry humour, pun, memes, etc. should be avoided to

steer clear from any controversy.

(d) The Constituents shall be careful and ensure that any content posted or shared

through the official Social Media accounts does not bring disrepute to the

Corporation. Opinion or comments on political observations, religious beliefs,

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gender biases, etc. must be avoided while operating official Social Media

accounts. In the use of official Social Media accounts, the Constituents shall

refrain from forwarding or sharing any videos or images or messages, which are

considered inappropriate or any content that is considered offensive, obscene or

derogatory in nature.

(e) The Constituents shall be cognizant of concerns regarding confidentiality and

disclosure requirements, and must at all times, adhere to the Relevant

Documents as well as these terms and conditions, to understand what shall be

disclosed on a public platform. For instance any communication marked as

"privileged" or "restricted" or "confidential" or "not for circulation" should not be

shared on Social Media. The Constituents are absolutely prohibited from

disclosing commercially sensitive, anticompetitive, private or confidential

information. If unsure whether the information that is proposed to be shared falls

within one of these categories, authorised representatives of the Constituent may

discuss with the concerned official as designated by the Corporation.

(f) The Constituents shall ensure that any references to the Corporation or its

employees, or other customers, partners and vendors do not contravene any non-

disclosure agreements. The Constituents shall avoid disclosure of any

information pertaining to any employee/ vendor/ customer or individual

associated with the Corporation, without their prior consent.

(g) The Constituents shall be vigilant about tagging, mentions and conversations

around the Corporation. If it notices any customer complaint, dealer/ distributor/

vendor grievances, media story etc., the same may be flagged to the official

channels of the Corporation and will be responded to by authorized personnel

within the Corporation.

(h) In the operation of official Social Media accounts, the Constituents shall be

cognizant of maintaining professional etiquette for all interactions and shall not

initiate or engage in discussions which may be characterised as showcasing a

personal opinion such as political or religious beliefs. In addition, official Social

Media accounts should not share any content or comment that may be viewed as

colouring the relations between the Corporation and the Government of India or

any Ministry / Department of the Central or State Governments.

(i) The Constituents, particularly in the use of official Social Media accounts, shall

only post original content, which is free of any copyright infringement or

plagiarism. To ensure the reputation and principles of the Corporation are

safeguarded, all Constituents must avoid posting content that violates the law,

infringes the intellectual property rights of the Corporation and its group

companies or of any individual or organization. Any inadvertent posts, which

violates these principles, must be removed / deleted immediately upon becoming

aware of the implications as set out in these guidelines.

As responsible business partners of the Corporation, the following points must

be strictly observed and followed by the Constituents:

(i) Text, photos, images, musical work in any form, video clips, movie clips, or

any other content for which the Constituent does not own copyright, must

not be used in any form, and in particular for official purposes to promote

any activities related to the Corporation, without obtaining consent from

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the copyright owner. If the copyright owner for such work cannot be

identified or if the consent for use of such work is not provided by the

copyright owner, the work must not be used by the Constituent.

(ii) Capturing photographs and/or videos of the Corporation's offices,

facilities, and other establishments (within or outside) or customer sites is

strictly prohibited. Any such illegal images and/or videos of the

Corporation's establishments, offices, facilities and factories or other

sites and whether directly emailing or otherwise circulating such content

via Social Media posts on the Internet, shall attract legal consequences.

Official visual materials may be availed from the Corporation and can be

requested through email, to the relevant State I Territory team.

(iii) Creation, sharing and/or distribution of videos which make use of

unlicensed music is strictly prohibited.

(iv) Unauthorized videos of any events hosted by the Corporation, whether

within or outside the Corporation's premises that may be captured by

Constituents shall not be shared/distributed on Social Media.

(v) All Constituents must take due care to protect the Corporation's copyright

and intellectual property within and outside the organization.

(j) The authorised personnel operating official Social Media accounts of respective

Business Partner shall not post unverified news, or news from dubious 'sources',

that may project the Corporation in a negative light.

(k) The admins operating official Social Media accounts shall clearly state the source

and give due disclaimers while quoting any third-party content through such

Social Media accounts.

(I) Additionally, content on official Business Partner Social Media Accounts shall be

limited to the coverage of activities related to the business only. However, these

accounts can re-share / retweet the posts of Corporation's official Social Media

accounts, subject to the veracity of such accounts.

3. ACCEPTABLE USAGE OF SOCIAL MEDIA BY BUSINESS PARTNERS

The following guidelines are applicable to vendors, suppliers and other contractors of the

Corporation ("Business Partners"), and these are intended to supplement, and do not to

replace the terms and conditions or any other agreement or guidelines (including the

applicable provisions set out under Annexure I or II of these Social Media T&Cs), which

are currently in place to regulate the conduct of such Business Partners:

(a) Business Partners have the discretion to decide whether their Social Media

accounts will be used for personal or professional purposes. However, in any event,

whether such Social Media accounts are used for official purposes or personal

purposes, to the extent that they declare their affiliation with the Corporation in any

way, it is deemed that they will abide by these terms and conditions read with the

applicable contractual provisions and the Framework & Guidelines for Use of

Social Media for Government Organizations, issued by the Department of

Electronics and Information Technology, Ministry of Communications &

Information Technology, Government of India.

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(b) Only official Business Partners accounts are eligible to declare their association

with the Corporation or using any content owned by or belonging to the Corporation,

including logo, product specifications, product pictures, product catalogues, etc.

Such accounts may only post content that are official in nature and reasonably

expected to promote the activities specific to its business. Such official Business

Partner Social Media account shall be akin to a professional page to promote

business interactions and shall not post any content which may showcase the

account as expressing opinion on ancillary matters which are not in furtherance of

the objective set out under the Relevant Documents, such as posts related to

entertainment industry, or political views etc. However, such affiliation or use of

Corporation's content, such as logo, product pictures etc. is only limited to use by

official Social Media accounts of such Business Partner, and will not, at any time,

be used by any authorised or other personnel of such Business Partner, in the

operation of a personal Social Media account.

(c) Every Business Partner's official or personal (individual) Social Media account is

prohibited from posting / circulating any official communication / document or

disclosing any business-related or other confidential information, pertaining to the

Corporation, in accordance with the Relevant Documents.

(d) Each Business Partner Social Media account, particularly those accounts which

have been permitted to acknowledge their association with the Corporation, has

an obligation to exercise caution in the posting or sharing of content on Social

Media, and shall undertake adequate diligence prior to posting any content. In

particular, such accounts shall be fully cognizant of posting or providing traction to

any 'fake news' and shall refrain from posting or sharing unlawful, controversial or

unverified news, or news from dubious 'sources', particularly in relation to the

Corporation and the Central/ State Governments.

(e) The Business Partner Social Media account which are maintained for official

purposes, shall refrain from engaging in unlawful or inappropriate posts or sharing

any content that may be defamatory or may have the effect of downplaying the

Corporation's business or competitors. In addition, such account should also not

post or share content using derogatory language or is likely to demean sentiments

of anyone with whom they engage in any public communication using Social Media.

(f) Business Partners using Social Media for official purposes and especially those

accounts that have been approved by the Corporation, shall maintain professional

and proper etiquette in online interaction via Social Media and shall not engage in

inappropriate behaviour. Such inappropriate behaviour includes but may not be

limited to posting, sharing or endorsing in any form, any content which may be

(i) Divisive, unethical or unlawful at the workplace;

(ii) False, or derogatory, or amounting to bullying, trolling, intimidating, or

harassing including using offensive, defamatory, threatening, discriminating,

obscene or insulting language;

(iii) A misrepresentation of the Corporation, such as creating any unofficial groups

or networks (whether intentional or unintentional) using the Corporation's

name, logo, or email address;

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(iv) Compromising the confidentiality (of the Constituents and/or the

Corporation's information), or creating a conflict of interest;

(v) Disclosing commercially sensitive, anticompetitive, or information which is

marked as restricted for internal circulation within the Corporation;

(vi) Misleading and misrepresentative, such as creating or endorsing any video

channel / account representing the Corporation or any specific Business Unit,

or otherwise posting or sharing any content owned by the Corporation, unless

such content has been posted on verifiable official Social Media accounts of

the Corporation;

(vii) Amounting to pornographic material (that is, writing, pictures, films and video

clips of a sexually explicit nature) or content that could be considered as

offensive, obscene or criminal; or

(viii) Creating or likely to create any liability (whether criminal or civil, for the

Where evidence of misuse or inappropriate behaviour is brought to the notice

of the Corporation, the Corporation may undertake a more detailed

investigation in accordance with its procedures, which may involve the

examination and disclosure of records by those nominated to undertake the

investigation and any witnesses involved in the investigation. If necessary,

action may be taken against such Business Partner under the respective

contractual agreement and in case required, such information may be handed

to authorities in connection with the investigation.

(g) Any violation of these Social Media T&Cs shall be treated as violation of General

Conditions of Contract of the Corporation and may invite action by the Corporation

as deemed fit, based on the sole discretion of the Corporation.

(h) The Corporation has a zero-tolerance policy for any complaints that may be

brought to its notice via Business Partner Social Media accounts. In the event the

Business Partner or its associates etc. are dissatisfied with the Corporation, or

have any unresolved query or grievance against the Corporation or any individual

who is in the employment or association of the Corporation, the Business Partner

or such person associated with it must reach out to the designated official and

follow the hierarchy established within the Corporation. All such communication

must follow the formal processes that are available as per contractual agreement

with the Corporation. In the event the Business Partner, whether by itself or its

employee or associate publishes any such information on Social Media or

discloses details of any complaint or dispute with the Corporation on a public forum

through Social Media, it will be in breach of the terms of these T&Cs and its

agreement with the Corporation, and the Corporation will have the right to pursue

such legal remedies as may be appropriate and available under law.

(i) Upon termination or expiry of the Relevant Document I underlying contractual

agreement between the Corporation and the Business Partner, the Business

Partner shall ensure that all references and posts which disclose any affiliation

with the Corporation has been scrubbed from the Business Partner's Social Media

account and a formal written declaration to this effect must be provided to the

Corporation, within 7 days of such termination or expiry.

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4. ENFORCEABILITY AND COMPLIANCE

4.1. These Social Media T&Cs are construed to be a part of the Relevant Documents and form

an integral part of the contractual understanding between the Corporation and the

Business Partner.

4.2. Any violation of the Social Media T&Cs shall be treated as violation of respective

contractual understanding between the Corporation and the Business Partner, and may

invite appropriate action by the Corporation as deemed fit.

4.3. The Business Partner agrees and understands that all activities of the Business Partner's

official Social Media Account is subject to monitoring and periodic audits by the

Corporation, if required.

4.4. The Business Partner will provide its written acknowledgement to these Social Media

T&Cs, in the form set out in Annexure Ill, failing which the Corporation may take such

action as may be necessary to ensure compliance with these terms and conditions.

4.5. The concerned official of the Corporation shall be responsible for reviewing the

compliance of these Social Media T&Cs as may be required to ensure that it meets legal

requirements and reflects best practice.

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GENERAL CONDITIONS OF CONTRACT FOR VENDORS

Clause 34: Contractor's Subordinate Staff and Their Conducts:

34.2 If and whenever any of the Contractor's or sub-contractor's agents, sub- agents,

assistants supervisor or other employees shall in the opinion of Engineer- in-Charge be

guilty of any misconduct or be incompetent or insufficiently qualified or negligent in the

performance of their duties or that in the opinion of the owner or Engineer-in-Charge, it

is undesirable for administrative or any other reason for such person or persons to be

employed in the works, the contractor, if so directed by the Engineer-in- Charge, shall at

once remove such person or persons from employment thereon. Any person or persons

so removed from the works shall not again be employed in connection with the works

without the written permission of the Engineer-in-Charge. Any person so removed from

the works shall be immediately replaced at the expense of the contractor by a qualified

and competent substitute. Should the contractor be requested to repatriate any person

removed from the works he shall do so and shall bear all costs in connection herewith.

34.3 The contractor shall be responsible for the proper behaviour of all the staff,

supervisor, workmen and others and shall exercise a proper degree of control over them

and in particular, and without prejudice to the said generality, the contractor shall be

bound to prohibit and prevent any employees from trespassing or acting in any way

detrimental or prejudicial to the interest of the community or of the properties or

occupiers of land and properties in the neighbourhood and in the event of such employee

so trespassing, the contractor shall be responsible therefore and relieve the Owner of all

consequent claims or actions for damages or injury or any other grounds whatsoever. The

decision of the Engineer-in-Charge upon any matter arising under this clause shall be

final. Contractor shall ensure that none of their employees are ever engaged in any anti-

national activities.

Clause 44: Liens

44.2 Contractor will not disclose details of the work to any person or persons except

those engaged in its performance, and only to the extent required for the particular

portion of the work being done. Contractor will not give any items concerning details of

the work to the press or a news disseminating agency without prior written approval from

Engineer-in-Charge. Contractor shall not take any pictures on site without written

approval of Engineer-in-Charge.

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[To be executed on plain paper and applicable for all tenders of value above Rs. 10 Crore]

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",

……………………………..hereinafter referred to as "The Bidder/ Contractor/ Supplier".

The Principal intends to award, under laid down organization procedures, contract/s for

“TENDER FOR SUPPLY OF PRE-TREATED USED COOKING OIL (UCO) FOR

PRODUCTION OF SUSTAINABLE AVIATION FUEL (SAF) AT MUMBAI REFINERY”

The Principal values full compliance with all relevant laws and regulations, and the principles of

economic use of resources, and of fairness and transparency in its relations with its Bidder/s,

Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international Non-

Governmental Organization "Transparency International" (TI). Following TI's national and

international experience, the Principal will appoint Independent External Monitor who will

monitor the tender process and the execution of the contract for compliance with the principles

mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to

observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection

with the tender, or the execution of the contract, demand, take a promise for or accept,

for himself/ herself or third person, any material or immaterial benefit which he/she is

not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason.

The Principal will, in particular, before and during the tender process, provide to all

Bidders the same information and will not provide to any Bidder confidential/ additional

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information through which the Bidder could obtain an advantage in relation to the tender

process or the contract execution.

c) The Principal will exclude from the process all known persons having conflict of

(2) If the Principal obtains information on the conduct of any of its employees which is a

criminal offence under the Indian Penal Code (IPC) 1860 (replaced by Bhartiya Nyaya

Sanhita (BNS), 2023) and Prevention of Corruption Act 1988, or if there be a substantive

suspicion in this regard, the Principal will inform its Vigilance Office and in addition can

initiate disciplinary actions.

Section 2 - Commitments of the Bidder/ Contractor/ Supplier

(1) The Bidder/ Contractor/ Supplier commits itself to take all measures necessary to prevent

corruption. He commits himself to observe the following principles during his participation

in the tender process and during the contract execution.

a) The Bidder/ Contractor/ Supplier will not, directly or through any other person or firm,

offer, promise or give to any of the Principal's employees involved in the tender process

or the execution of the contract or to any third person, any material or immaterial benefit

which he/she is not legally entitled to, in order to obtain in exchange, any advantage of

any kind whatsoever during the tender process or during the execution of the contract.

b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any undisclosed

agreement or understanding, whether formal or informal, in violation of Competition

Act 2022 (as amended from time to time). This applies in particular to prices,

specifications, certifications, subsidiary contracts, submission or non-submission of bids

or any other actions to restrict competitiveness or to introduce cartelization in the

bidding process.

c) The Bidder/ Contractor/ Supplier will not commit any offence under the Indian Penal

Code (IPC) 1860 (replaced by Bhartiya Nyaya Sanhita (BNS), 2023) and Prevention of

Corruption Act 1988; further the Bidder/ Contractor/ Supplier will not use improperly,

for purposes of competition or personal gain, or pass on to others, any information or

document provided by the Principal as part of the business relationship, regarding plans,

technical proposals and business details, including information contained or transmitted

electronically.

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d) The Bidder/ Contractor/ Supplier will, when presenting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any

other intermediaries in connection with the award of the contract.

e) The Bidder/ Contractor/ Supplier shall make sure that the terms of this Integrity Pact are

also adopted by its sub-contractors, sub-sub-contractors etc, if any and submit such

adoption confirmation proof to the Principal. The Bidder/ Contractor/ Supplier shall be

solely responsible for the adherence to the provisions of IP by its sub-contractors, sub-

sub-contractors etc.

f) The bidder / contractor of foreign origin shall disclose the name and address of agents

and representatives in India related to this tender. Similarly, the bidder / contractor of

Indian nationality shall furnish the name and address of their foreign principals or

associates, if any, related to this tender. Further details, as mentioned in the “Guidelines

on Indian Agents of Foreign Suppliers,” shall be disclosed by the

Bidder(s)/Contractor(s) as per Annex.

(2) The Bidder/ Contractor/ Supplier will not instigate third persons to commit offences

outlined above or be an accessory to such offences.

Section 3 - Disqualification from Tender Process and Exclusion from Future Contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section

2 or in any other form such as to put his reliability or credibility as Bidder into question, the

Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract,

if already signed, for such reason or take action as per laid down procedure to debar the

Bidder(s)/Contractor(s) from participating in the future procurement processes.

(1) If the Bidder/ Contractor/ Supplier has committed a transgression through a violation of

Section 2 such as to put his reliability or credibility into question, the Principal is also

entitled to exclude the Bidder/ Contractor/ Supplier from future contract award processes.

The imposition and duration of the exclusion will be determined by the severity of the

transgression. The severity will be determined by the circumstances of the case, in

particular the number of transgressions, the position of the transgressors within the

company hierarchy of the Bidder and the amount of the damage. The exclusion will be

imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of

the available evidences, concludes that no reasonable doubt is possible.

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(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to

resort to and impose such exclusion and further accepts and undertakes not to challenge or

question such exclusion on any ground, including the lack of any hearing before the

decision to resort to such exclusion is taken.

This undertaking is given freely and after obtaining independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the damage

caused by him and has installed a suitable corruption prevention system, the Principal may

revoke the exclusion prematurely.

Section 4 – Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award

according to Section 3, the Principal is entitled to demand and recover from the Bidder

liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is

entitled to terminate the contract according to Section 3, the Principal shall be entitled to

demand and recover from the Contractor/ Supplier liquidated damages equivalent to

Security Deposit/ Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject

only to condition that if the Bidder/ Contractor/ Supplier can prove and establish that the

exclusion of the Bidder from the tender process or the termination of the contract after the

contract award has caused no damage or less damage than the amount of the liquidated

damages, the Bidder/ Contractor/ Supplier shall compensate the Principal only to the extent

of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years from the

date of bid submission with any other Company in any country conforming to the TI / Anti-

corruption approach or with any other Public Sector Enterprise in India that could justify

his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the

tender process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders/ Contractors/Suppliers/ Subcontractors

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(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the principal before

contract signing. In case of a joint venture, all the partners of the joint venture should sign

the Integrity Pact. In case of sub-contracting, the principal contractor shall be solely

responsible for the adherence to the provisions of IP by subcontractor.

(2) The Principal will enter into agreements with identical conditions as this one with all

Bidders and Contractors/ Suppliers.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact

or violate its provisions.

Section 7 - Punitive Action against Violating Bidders/ Contractors/ Suppliers/

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor,

or of an employee or a representative or an associate of a Bidder, Contractor, Supplier or

Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this

regard, the Principal will inform the Vigilance Office.

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for this

Pact after approval by the Central Vigilance Commission. The task of the Monitor is to

review independently and objectively, whether and to what extent the parties comply with

the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs

his functions neutrally and independently. He reports to the Chairperson of the Board of

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the

Bidder/ Contractor/ Supplier. The Bidder/ Contractor/ Supplier will also grant the Monitor,

upon his request and demonstration of a valid interest, unrestricted and unconditional

access to this project documentation. The same is applicable to Subcontractors. The

Monitor is under contractual obligation to treat the information and documents of the

Bidder/ Contractor/ Supplier/ Subcontractor with confidentially. The Monitor has also

signed declarations on ‘Non disclosure of Confidential Information’ and ‘Absence of

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Conflict of Interest’. In case of any conflict of interest arising later, the IEM shall inform

the Management of the Principal and recuse themselves from that case.

(4) The Principal will provide to the Monitor sufficient information about all meetings among

the parties related to the Project provided such meetings could have an impact on the

contractual relations between the Principal and the Bidder/ Contractor/ Supplier. The

parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will

so inform the Management of the Principal and request the Management to discontinue or

heal the violation, or to take other relevant action. The Monitor can in this regard submit

non-binding recommendation. Beyond this, the Monitor has no right to demand from the

parties that they act in a specific manner, refrain from action or tolerate action. However,

the Independent External Monitor shall give an opportunity to the Bidder/ Contractor/

Supplier to present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal

within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and,

should the occasion arise, submit proposals for correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Indian Penal Code (IPC) 1860 (replaced by Bhartiya Nyaya Sanhita

(BNS), 2023) and Prevention of Corruption Act 1988, and the Chairperson has not, within

reasonable time, taken visible action to proceed against such offence or reported it to the

Vigilance Office, the Monitor may also transmit this information directly to the Central

Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/ Supplier

12 months after the last payment under the respective contract, and for all other Bidders 6 months

after the contract has been awarded. Any violation of the same would entail disqualifying the

bidders and exclusion from future business dealings.

If any claim is made/ lodged during this time, the same shall be binding and continue to be valid

despite the lapse of this pact as specified above, unless it is discharged/ determined by

Chairperson of the Principal.

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Section 10 - Other Provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the

Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main

tender document/ contract shall not be applicable for any issue/ dispute arising under

Integrity Pact.

(2) Changes and supplements as well as termination notices need to be made in writing. Side

agreements have not been made.

(3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement must be

signed by all partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of

this agreement remains valid. In this case, the parties will strive to come to an agreement

to their original intentions.

(5) If any Bidder/ Contractor/ Supplier entering into Integrity Pact, aggrieved by any decision

/ action of the Principal, shall approach the IEMs and await their decision before pursuing

any other remedy available to him in law.

(6) Issues like Warranty / Guarantee, etc., shall be outside the purview of IEMs.

For & On Behalf of the Principal For & On Behalf of Bidder / Contractor / Supplier

(Office Seal) (Office Seal)

Witness 1 Witness

(Name & Address) (Name & Address)

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The Independent External Monitors (IEMs) should be contacted on their mobile / email, only if

there are any complaints related to the tender. Details of IEM (appointed by CVC) are mentioned

Shri Atanu Purkayastha Shri Javeed Ahmad Shri Pradeep Kumar

[email protected] [email protected] [email protected]

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Annex– Guidelines on Indian Agents of Foreign Suppliers

1.1 There shall be compulsory registration of agents for all Global Tender Enquiries (GTE)

and Limited Tender Enquiries (LTE). An agent not registered with the Procuring Entity

shall apply for registration with them.

1.2 Registered agents shall file an authenticated Photostat copy duly attested by a Notary

Public / Original certificate of the Principal confirming the agency agreement and giving

the status being enjoyed by the agent and the commission/remuneration/salary/ retainer

ship being paid by the Principal to the agent before the placement of an order by the

Procuring Entity.

1.3 Wherever the Indian representatives have communicated on behalf of their principals and

the foreign parties, have stated that they are not paying any commission to the Indian

agents, and the Indian representative is working based on salary or as a retainer, a written

declaration to this effect should be submitted by the party (i.e., Principal) before finalising

2.0 Disclosure of Particulars of Agents/ Representatives in India, if any.

2.1 Bidders of Foreign nationality shall furnish the following details in their offer:

2.1.1 The name and address of the agents/representatives in India, if any and the extent of

authorisation and authority given to commit the Principals. If the agent/representative is a

foreign Company, it shall be confirmed whether it is a real functioning Company, and

details of the same shall be furnished.

2.1.2 The amount of commission/remuneration included in the quoted price(s) for such

agents/representatives in India.

2.1.3 Confirmation of the Bidder that the commission/ remuneration, if any, payable to his

agents/representatives in India, may be paid by the Procuring Entity in Indian Rupees only.

2.2 Bidders of Indian Nationality shall furnish the following details in their offers:

2.2.1 The name and address of the foreign principals indicating their nationality as well as

their status, i.e., whether manufacturer or agents of manufacturer holding the Letter of

Authority of the Principal specifically authorising the agent to make an offer in India in

response to tender either directly or through the agents/representatives.

2.2.2 The amount of commission/remuneration included in the price (s) quoted by the

Bidder for himself.

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2.2.3 Confirmation of the foreign principals of the Bidder that the

commission/remuneration, if any, reserved for the Bidder in the quoted price (s) may be

paid by the Procuring Entity in India in equivalent Indian Rupees on satisfactory

completion of the Project or supplies of Stores and Spares in case of operation items.

2.3 In either case, in the event of the contract materialising, the payment terms shall provide

for payment of the commission /remuneration, if any, payable to the agents/representatives

in India in Indian Rupees on expiry of 90 days after the discharge of the obligations under

2.4 Failure to furnish correct and detailed information as called for in paragraph - 2.0 above

shall render the concerned bid liable to rejection or, in the event of a contract materialising,

the same liable to termination by the Procuring Entity. Besides this, there would be a

penalty of banning business dealings with the Procuring Entity or damage or payment of a

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GENERAL PURCHASE CONDITIONS (GPC)

(updated as on 19th August 2026)

BHARAT PETROLEUM CORPORATION LIMITED

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The following conditions shall be applicable for all Non-Hydrocarbon procurement unless specifically mentioned in

the Special Purchase Conditions.

14. PERFORMANCE BANK GUARANTEES / INSURANCE SURETY BOND .......................................................................................

31. REJECTION, REMOVAL OF REJECTED GOODS AND REPLACEMENT........................................................................................

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36. ANTI –COMPETITIVE AGREEMENTS/ABUSE OF DOMINANT POSITION .................................................................................

ANNEXURE II- FORM OF INSURANCE SURETY BOND TOWARDS BID SECURITY (EMD) / PERFORMANCE SECURITY.................

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GENERAL PURCHASE CONDITIONS

The following expressions used in these terms and conditions and in the purchase order shall have the

meaning indicated against each of these:

1.1. OWNER: Owner means Bharat Petroleum Corporation Limited (a Government of India enterprise), a

Company incorporated in India having its registered office at Bharat Bhavan, 4 & 6 Currimbhoy Road, Ballard

Estate, Mumbai 400038 and shall include its successors and assigns (hereafter called BPCL as a short form).

1.2. VENDOR: Vendor means the person, firm or the Company/ Corporation to whom this Request for quotation

(RFQ)/purchase order is issued and shall include its successors and assigns.

1.3. INSPECTOR: Person/ agency deputed by BPCL for carrying out inspection, checking/testing of items ordered

and for certifying the items conforming to the purchase order specifications..

1.4. GOODS/ MATERIALS: means any of the articles, materials, machinery, equipments, supplies, drawing, data

and other property and all services including but not limited to design, delivery, installation, inspection,

testing and commissioning specified or required to complete the order.

1.5. SITE/ LOCATION: means any Site where BHARAT PETROLEUM CORPORATION LIMITED desires to receive

materials any where in India as mentioned in RFQ.

1.6. “RATE CONTRACT” means the agreement for supply of goods/ materials between Owner and Vendor, for

a fixed period of time (i.e till validity of Rate Contract, with no commitment of contractual quantity) on

mutually agreed terms and conditions. The actual supply of goods/ materials shall take place only on issue

of separate purchase orders for required quantity as and when required by Owner.

2. REFERENCE FOR DOCUMENTATION

2.1. The number and date of Collective Request for Quotation (CRFQ) must appear on all correspondence before

finalization of Rate Contract / Purchase Order.

2.2. After finalization of Contract / Purchase Order: The number and date of Rate Contract/ Purchase Order

must appear on all correspondence, drawings, invoices, dispatch advices, (including shipping documents if

applicable) packing list and on any documents or papers connected with this order.

2.3. In the case of imports, the relevant particulars of the import Licence shall be duly indicated in the invoice and

shipping documents as well as on the packages or consignments.

3. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

The right to accept the tender will rest with the Owner.

The Bid and all supporting documentation and all correspondence whatsoever exchanged by Vendor and

Owner, shall be in English language only. In case any of the supporting documents (either technical or

financial) are not in English language, then the English translation copy of the same shall also be furnished

duly certified, stamped and signed by local Chamber of Commerce of bidder’s country or Indian embassy in

bidder’s country or their embassy in India.

Unless otherwise agreed to the terms of the RFQ, price shall be:

Firm and no escalation will be entertained on any ground, except on the ground of statutory levies

applicable on the tendered items.

6. TAXES AND DUTIES

All vendors shall have GST registration in the concerned State as applicable and vendor shall quote their

GSTIN number in the quotation wherever required.

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6.1.1. GST extra as applicable at the time of delivery within scheduled delivery period will be payable by BPCL

against documentary evidence. Vendor shall mention in their offer, the percentage of GST applicable at

present. Any upward variation in GST rates, beyond the contractual delivery period, shall be to vendor’s

6.1.2. In case GST is not applicable at present: In case GST gets levied due to change in turnover of

Vendor/Supplier, shall be borne by the vendor/supplier. If GST becomes applicable due to change in the law

in future, the same will be borne by vendor subject to 6.1.1. In case of change in stand of vendor/supplier

about applicable rate of GST towards higher side, the same will not be payable.

6.1.3. Owner shall take Input Tax Credit of the GST paid on the material supplied for both GST and cess

component as applicable and accordingly GST / Cess should be quoted separately wherever applicable.

Vendor shall ask the transporter of the goods to hand over the copy of GST invoice (transporter’s copy) at

the time of delivery of goods at owner’s site.

6.1.4 The vendor shall take steps viz. mention relevant GSTIN of BPCL in GST invoices and returns, uploading

invoice in GSTR 1, payment of the tax liability on the said invoices and filing of Returns etc. and comply with

all the requirements of applicable laws including GST laws for the time being in force to enable the OWNER

to avail tax credit/s including input tax credit.

Deferment of GST Amounts shall be done for those vendors who have got instances of open mismatches due

to non-compliance. Open mismatches refer to cases whereby OWNER could not claim the GST Input Tax

Credit in the month of payment of invoice due to non-compliance/ delayed compliance by the VENDOR.

Accordingly, Over and above any payment term mentioned in the tender including that mentioned in the

GPC/GCC, payment to VENDOR by OWNER for the basic amount (i.e. amount excluding GST) shall be made

as mentioned in GPC/GCC or as mentioned anywhere else in the tender as applicable. However, GST amount

of the Invoices shall be paid only after the amount gets reflected in the return (GSTR-1 Return of outward

supplies/GSTR- 3B) submitted by the vendor on GSTIN portal (GSTR 2B of OWNER) to the satisfaction of

OWNER. Till such time GST amount with correct details is reflected in GSTIN portal to satisfaction of OWNER,

amount shall be withheld by OWNER.

Over and above, VENDOR is also required to issue e-invoice if the same is applicable to the OWNER. In

absence of GST e-invoice, any loss of Input Tax Credit to the OWNER shall be indemnified by the VENDOR.

Deferment of GST amounts to the vendors are subject to compliance of any applicable Act.

6.1.5 In case of vendors for whom deferment of GST amounts were not done, Any loss or non-availability of input

tax credit by the OWNER due to non- compliance of applicable tax law including but not limited to GST laws

in force or otherwise, on the part of VENDOR, an amount equivalent to any tax liability accruing to the

OWNER and/or to the extent of any loss accrued to the OWNER due to the non-availability of input tax

credit or any liability accrued to the OWNER shall either stand cancelled or deducted from the payment

due to the VENDOR or shall be reimbursed by the VENDOR as the case may be till such default is either

rectified or made good by the VENDOR and the OWNER is satisfied that it is in a position to claim valid input

tax credit within the timelines as per applicable laws.

6.1.6 Any cost, liability, dues, penalty, fees, interest as the case may be which accrues to the OWNER at any

point of time on account of non-compliance of applicable tax laws or rules or regulations thereof or

otherwise due to default on the part of VENDOR shall be borne by the VENDOR. An amount equivalent to such

cost, liability, dues, penalty, fees, and interest as the case may be shall be reimbursed by the VENDOR

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within 30 days. Any GST as may be applicable on such recovery of amount shall also be borne by VENDOR

and same shall be collected by the OWNER.

6.2.1 Freight: Firm freight charges to be quoted as indicated in the Tender documents. Freight shall be payable

after receipt of the Material(s) at the site, unless otherwise specified.

6.3. NEW STATUTORY LEVIES: All new statutory levies leviable on sale of finished goods to owner, if applicable

are payable extra by BPCL against documentary proof, within the contractual delivery period.

6.4 VARIATION IN TAXES/ DUTIES: Any increase/decrease in all the above mentioned statutory levies on the

date of delivery during the scheduled delivery period on finished materials will be on BPCL's account. Any

upward variation in statutory levies after contractual delivery date shall be to vendor’s account.

6.5 INCOME TAX (WITHHOLDING TAX): In the case of availment of services from Non Resident Vendors who

are claiming benefits offered under the Double Taxation Avoidance Agreements signed by India with the

Government of the other country (i.e. the country of the Vendor), such Non Resident Vendors are required

to provide the Tax Residency Certificates at the time of submission of Bid documents. The Tax Residency

Certificates shall contain the following details:

a) Name of Vendor (assessee);

b) Status (Individual, Company, firm etc.) of assessee;

c) Nationality (in case of individual);

d) Country or specified territory of incorporation or registration (in case of others);

e) Assessee’s tax identification number in the country or specified territory of residence or in case no

such number, then, a unique number on the basis of which the person is identified by the Government

of the country or the specified territory;

f) Residential status for the purpose of tax;

g) Period for which the certificate is applicable; and

h) Address of the applicant for the period for which the certificate is applicable.

The Tax Residency Certificate shall be duly verified by the Government of the Country or the specified

territory of the assessee of which the assessee claims to be a resident for the purposes of tax.

7.1. Materials shall be inspected by BPCL approved third party inspection agency if applicable before dispatch

of materials. However, arranging and providing inspection facilities is entirely vendor’s responsibility and in

no way shall affect the delivery schedule.

7.2 Scope of Inspection shall be as per RFQ or as specified in the Special Purchase Conditions.

Materials shall be inspected as per scope of inspection by TPIAs which are registered under “NABCB

accredited bodies as per requirement of ISO/IEC 17020 as Type A” in QCI’s NABCB website as on the date

of Inspection of Goods. The link is as below:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php

7.3. Unless otherwise specified, the inspection shall be carried out as per the relevant standards/ scope of

inspection provided along with the Tender Enquiry/Purchase Order.

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7.4. BPCL may, at its own expense, have its representative(s) witness any test or inspection. In order to enable

BPCL’s representative(s) to witness the tests/ inspections, BPCL will advise the Vendor in advance whether

it intends to have its representative(s) be present at any of the inspections.

7.5. Even if the inspection and tests are fully carried out, the Vendor shall not be absolved from its

responsibilities to ensure that the Material(s), raw materials, components and other inputs are supplied

strictly to conform and comply with all the requirements of the Contract at all stages, whether during

manufacture and fabrication, or at the time of Delivery as on arrival at site and after its erection or start up

or consumption, and during the defect liability period. The inspections and tests are merely intended to

prima-facie satisfy BPCL that the Material(s) and the parts and components comply with the

requirements of the Contract. The Vendor’s responsibility shall also not be anywise reduced or discharged

because BPCL or BPCL’s representative(s) or Inspector(s) shall have examined, commented on the Vendor’s

drawings or specifications or shall have witnessed the tests or required any chemical or physical or other

tests or shall have stamped or approved or certified any Material(s).

7.6. Although material approved by the Inspector(s), if on testing and inspection after receipt of the Material(s)

at the location, any Material(s) are found not to be in strict conformity with the contractual requirements

or specifications, BPCL shall have the right to reject the same and hold the Vendor liable for non-

performance of the Contract.

8.1 SEA SHIPMENT: All shipment of materials shall be made by first class direct vessels as per procedure

detailed hereunder. The Foreign Supplier shall arrange with Vessels Owners or Forwarding Agents for

proper storage of the entire Cargo intended for the project in a specific manner so as to facilitate and to

avoid any over carriage at the port of discharge. All shipment shall be under deck unless carriage on deck is

The bills of lading should be made out in favour of `Bharat Petroleum Corporation Limited or order'.

All columns in the body of the Bill of Lading namely marks and nos., material description, weight particulars

etc., should be uniform and accurate and such statements should be uniform in all the shipping documents.

The freight particulars should mention the basis of freight tonnage, heavy lift charges, if any, surcharge,

discount etc. clearly and separately. The net total freight payable shall be shown at the bottom.

SHIPPING DOCUMENTS: All documents viz. Bill of Lading, invoices, packing list, freight memos, country of

origin certificates, test certificate, drawings and catalogues should be in English language.

In addition of the bill of lading which should be obtained in three stamped original plus as many copies as

required, invoices, packing list, freight memos, (if the freight particulars are not shown in the bills of lading),

country of origin certificate, test/ composition certificate, shall be made out against each shipment in as

many number of copies as shown below.

The bill of lading, invoice and packing list specifically shall show uniformly the mark and numbers, contents

case wise, country of origin, consignees name, port of destination and all other particulars as indicated

under clause 2. The invoice shall show the unit rates and net total F.O.B. prices. Items packed separately

should also be invoiced and the value shown accordingly. Packing list must show apart from other

particulars actual contents in each case, net and gross weights and dimensions, and the total number of

packages. All documents should be duly signed by the Vendor’s authorised representatives.

In the case of FOB orders, shipping arrangements shall be made by the Chartering Wing of the Ministry of

Surface Transport, New Delhi through their respective forwarding agents. The names and addresses of

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forwarding agents shall be as per Special Purchase Conditions. Supplier shall furnish to the respective agents

the full details of consignments such as outside dimension, weights (both gross and net) No of packages,

technical description and drawings, name of supplier, ports of loading, etc. 6-weeks notice shall be given by

the supplier to enable the concerned agency to arrange shipping space.

The bill of lading shall indicate the following:

Shipper: Vendor’s Name

Consignee: Bharat Petroleum Corporation Limited

In case of supplies from USA, Export Licences, if any required from the American Authorities shall be

obtained by the U.S. Suppliers. If need be assistance for obtaining such export licences would be available

from India Supply Mission at Washington.

8.2 AIRSHIPMENT

In case of Airshipment, the materials shall be shipped through freight consolidator (approved by us). The

airway bill shall be made out in favour of BHARAT PETROLEUM CORPORATION LIMITED.

TRANSMISSION OF SHIPPING DOCUMENTS for both modes of shipment viz. Sea and/or Air: Foreign

Supplier shall obtain the shipping documents in seven complete sets including three original stamped

copies of the Bill of Lading / Airway bill as quickly as possible after the shipment is made, and airmail/send

scanned copies by e-mail as shown below so that they are received at least three weeks before the

Vessels arrival or immediately in case of Air shipment. Foreign Supplier shall be fully responsible or any

delay and/ or demurrage in clearance of the consignment at the port due to delay in transmittal of the

shipping documents.

If in terms of letter or otherwise, the complete original set of documents are required to be sent to BPCL

through Bank the distribution indicated below will confine to copies of

documents only minus originals.

Bill of Lading/Airway Bill 4 (including 1 original)

Country of Origin Certificate

Third party inspection certificate

Invoice of Third Party

for inspection charges whenever applicable.

9. INDIAN AGENT COMMISSION

Any offer through Indian agents will be considered only after authorization mentioning them as Indian

agents, is received from Vendor. Indian agents commission if applicable will be payable only in Indian

currency. Indian agents should be registered with Directorate General of Supplies and Disposals,

Government of India and agency commission will be payable only after registration with DGS&D, New Delhi.

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10. ORDER AWARD/ EVALUATION CRITERIA

Unless otherwise specified, Order award criteria will be on lowest quote landed price basis. Landed price

will be summation of Basic Price, Packing & Forwarding Charges, GST, Freight, Inspection Charges,

Supervision of Installation & Commissioning and other taxes & levies, loading etc., if any, reduced by Input

tax Credits as applicable.

11. CONFIRMATION OF ORDER

The vendor shall acknowledge the receipt of the purchase order within 10 days of mailing the same. The

vendor shall sign, stamp the acknowledgement copy of the purchase order and return the same to BPCL.

12. PAYMENT TERMS

12.1. Unless otherwise specified, 100% payment shall be made within 30 days from date of receipt and

acceptance of materials at Site against submission of Performance Bank Guarantee (PBG) / Insurance Surety

Bond for 5% of basic order value if PBG is applicable for the tender. The eligible MSME bidders can avail Bill

discounting facility as follows.

12.2. In the case of imports, payment will be made on submission of original documents directly to Owner

(Telegraphic Transfer-TT) or through Bank (Cash against documents-CAD) or through Irrevocable Letter of

12.3. Unless otherwise mentioned, the specified documents (All documents listed below (one original and two

copies) should be submitted to originator of P.O. (the name and contact details of whom are given in PO)

and payments for despatches will be made by the originator of Purchase Order :

c) The Lorry Receipt of the consignment

d) Packing list for the consignment

e) Third Party Inspector’s Certificate covering the invoiced Material(s)/ Release Note, wherever

f) Manufacturers Test/Composition Certificate, wherever applicable

g) Drawing(s)/Catalogue(s) covering the Material(s), wherever applicable

h) Guarantee/Warranty Certificate(s), wherever applicable.

i) Original Receipt for other statutory levies as applicable.

j) Performance Bank Guarantee / Insurance Surety Bond as applicable.

12.4. The eligible MSME bidders can avail the discounting facility as follows: -

Trade Receivables Discounting System (TReDS) is an institutional mechanism set up in order to facilitate

discounting of trade receivables of MSMEs from corporate buyers through invoice discounting by multiple

financiers. Bharat Petroleum Corporation Limited (BPCL) is registered with TReDS platform of the

aggregators M/s. Receivables Exchange of India Ltd (RXIL), M/s Invoice mart, M/s. M1 xchange, M/s C2treds

and M/s DTX. The eligible MSME bidders can avail the discounting facility by registering either in one or

multiple TReDS platform of the aggregators. It enables the sellers (MSMEs) to discount their invoices

through the aggregators to the financiers at competitive rates thus unlocking their working capital swiftly.

The Company shall, in respect of procurement of goods or services from the Micro, Small and Medium

enterprises, route the settlement of invoices through any TReDS platform authorised by the Reserve Bank

of India; Provided that the routing of invoices by the Company through the TReDS platform shall not be

construed as mandating discounting of such invoices and the Micro, Small and Medium enterprise supplier

shall have the option to avail or not avail financing or discounting of its receivables on the platform.

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13. GUARANTEE/ WARRANTY

13.1. Materials shall be guaranteed against manufacturing defects, materials, workmanship and design for a

period of 12 months from the date of commissioning or 18 months from the date of dispatch whichever is

earlier. Warranty for replacement of material / accessories should be provided free of charges at our

premises. The above guarantee/warranty will be without prejudice to the certificate of inspection or

material receipt note issued by us in respect of the materials. In case the defect arises within the

abovementioned Defect Liability Period (DLP) and the same is repaired/replaced, the DLP for the

repaired/replaced job/item will be extended suitably so as to cover the original DLP. However, in no case,

such extension will exceed 24 months from date of start of initial DLP.

13.2. All the materials including components and sub contracted items should be guaranteed by the vendor

within the warranty period mentioned above. In the event of any defect in the material, the vendor will

replace / repair the material at BPCL’s concerned location at vendor’s risk and cost on due notice.

13.3. In case, vendor does not replace / repair the material on due notice, rejected material will be sent to the

vendor on “Freight to pay” basis for free replacement. Material after rectification of defects shall be

dispatched by the vendor on “Freight Paid” basis. Alternatively, BPCL reserves the right to have the material

repaired / replaced at the locations concerned, at the vendor’s risk, cost and responsibility.

13.4. The Vendor shall provide similar warrantee on the parts, components, fittings, accessories etc. so repaired

and / or replaced.

14. PERFORMANCE BANK GUARANTEES / INSURANCE SURETY BOND

14.1. Vendor will have to provide Performance Bank Guarantee / Insurance Surety Bond for 5% of the basic value

of purchase order unless otherwise specified. This bank guarantee / Insurance Surety Bond shall be valid

(shall remain in force) for guarantee period (as mentioned in the guarantee clause), with an invocation

period of six months thereafter. In the case of Indigenous vendors, the Performance Bank Guarantee /

Insurance Surety Bond shall be given on a non-judicial stamp paper of appropriate value (currently Rs 100).

PBG format is as per Annexure-I / Annexure – II as applicable.

In case, PBG / Insurance Surety Bond is not provided by the Vendor, 5% of the basic value shall be

retained in lieu of PBG / Insurance Surety Bond, till the expiry of guarantee / bond and claim period.

In the case of imports, the Supplier shall furnish the Performance Bank Guarantee (as per Annexure-I)

through the following:

(a) Branches of Indian scheduled banks operating in their Country.

(b) Foreign bank operating in their Country which is counter guaranteed by branches of Indian scheduled

banks operating in their Country/ India.

(c) Indian branches of foreign banks.

(d) Foreign bank operating in their Country counter guaranteed by their Indian branch.

However, in respect of (c) and (d) above, the Indian branch of foreign banks should be recognized as

scheduled bank by Reserve Bank of India.

14.2. If Vendor wants to submit the PBG / Insurance Surety Bond at Contract level to avoid multiple number of

PBG / Insurance Surety Bond (i.e. PBG / Insurance Surety Bond issued against every purchase/ call off order)

then the validity of PBG / Insurance Surety Bond will be calculated as mentioned below:

Validity of PBG / Insurance Surety Bond = Rate Contract Issue Date (Start Date of Rate Contract) + Rate

Contract Period (validity of Rate Contract) + Contractual Delivery Period of material + Contractual

Guarantee period + 6 month (for invocation / Claim).

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14.3 Process for submitting Bank Guarantee / PBG under SFMS (Structured Financial Messaging System) mode

Vendors shall insist their Bank for issuance of SFMS Bank Guarantee for faster payments. Vendors shall

provide BPCL's Bank Account No. & IFSC Code (Details given below) to their Bank as beneficiary at the time

of application for Bank Guarantee in favor of BPCL. Issuing Bank shall issue the Bank Guarantee & send SFMS

message to BPCL's Bank confirming the authenticity of Bank Guarantee who in turn shall send the

confirmation to BPCL. Vendor should ensure the following for issue of E- bank guarantee:

a. The issuing bank is on SFMS platform

b. SFMS Message type used is 760 COV and SFMS Delivery report/ Message copy is sent along with original BG

c. For BG amendment, message type 767COV is to be used.

d. SFMS contains following details:

i. Beneficiary's bank name: ICICI Bank

ii. IFSC Code: ICIC0000393

iii BPCL'S Customer ID: BPCL583493800

e. BG Issuing Bank should send the BG Issuance advice through SFMS to BPCL's designated Banker: ICICI

Bank, Backbay Branch, Mumbai (IFSC: ICIC0000393).

f. BG Issuance advice should mention applicable Unique Identifier Code (UIC) in row/ field number 7037 of

SFMS Delivery Report.

a. BPCL Location : Kharghar , Navi Mumbai

b. Head office : Ballard Estate

c. UIC : BPCL583493800

g. The Original BG should be submitted along with print out of SFMS Delivery report from the BG Issuing

h. SFMS BG will help in faster verification of BGs and prompt release of payments to Vendors.

15. PACKING & MARKING

15.1.1 Packing shall withstand the hazards normally encountered with the means of transport for the goods of

this purchase order including loading and unloading operation both by crane and by pushing off.

In the case of imports, all equipments/ materials shall be suitably packed in weather proof,

seaworthy/airworthy packing for ocean/air transport under tropical conditions and for rail or road or other

appropriate transport in India. The packing shall be strong and efficient enough to ensure safe preservice

upto the final point of destination.

Raw/Solid wood packaging material of imported items has to be appropriately treated & marked as per

International Standard of Phytosanitary Measures (ISPM-15") for material originating from the contracting

countries to the International Plant Protection Convention or the members of Food & Agriculture

Organization. Material from non-contracting parties would have to be accompanied by a phytosanitary

certificate of the treatment endorsed. The Custom Officer at Indian Port shall not release the material

without appropriate compliance of the above provisions w.e.f. 01.11.2004.

15.1.2 The packing specification incorporated herein are supplementary to the internal and external packing

methods and standards as per current general rules of J.R.A. Good Tariff Part-I. All packaging shall be done

in such a manner as to reduce volume as much as possible.

15.1.3 Fragile articles should be packed with special packing materials depending on the type of Materials and the

packing shall bear the words "HANDLE WITH CARE GLASS FRAGILE, DON'T ROLL THIS END UP. THIS END

DOWN," to be indicated by arrow.

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