Request for Proposal for Engagement of an Event Management Agency and Overlays for 1st Khelo India Beach Games, 2025

Amount

SPORTS PRESENTATION

SPORTS PRESENTATION CEREMONY Medal Ceremonies and Games Closing Ceremony – Bidder to attach detailed break-up of line elements along with the Price Bid. Cost to include Presentation trays, hostess, costumes, confetti blasts, stage setup, Dais, Backdrop, etc.

SPECTATOR ENGAGEMENT

DJ (Sound System)

Manpower for Mascots

PA Sound System of upto 2000 watts - Small Set up covering a small

Life-size Mascot costumes

HARDWARE SUPPORT (ICT EQUIPMENT)

Wi-fi Enabled High Speed Internet with LAN at all venues along with routers, repeaters, switches and other hardware as necessary deemed by the EMA 100 MBPS connection. 10 Location

Dedicated Leased Lines of 100 Mbps for Telecast Internet leased line – one to one (For 7 days at 1 location)

Manpower support for ICT Overall Management

STATE COORDINATION FA

Operations – Bidder to attach detailed break-up of cost of manpower to be deployed and other cost heads in State Coordination Functional Area along with the Price Bid. Overall cost of State Coordination Functional Area. Total Manpower required 1 FA head (already mentioned in resource level 2) and 8 Suppoting staff

VOLUNTEER OPERATION FA

Operations – Bidder to attach detailed break-up of cost of manpower to be deployed and other cost heads in Volunteer Operations Functional Area along with the Price Bid. Overall cost of Volunteer Operations for 9 Days. FA head is already mentioned in the resource level 2

Event Management Workforce

Festival Management Workforce : Resource Level 1 Project Director to be provided immediately after award of Work Order till end of event

Festival Management Workforce : Resource Level 2. Total number of 8 resources. (2) GTCC Coordination, (1)Overlays, (1)Venue Operation, (1)Volunteer Operation, (1) Sports Presentation, (1) NSF Coordination, (1) Accreditation and Sports kit disrtibution. To be provided immediately after award of Work Order till end of event

ACT Manpower - 12 Total Accommodation Supervisor- 1 Accommodation Assistant - 3 Catering Supervisors - 2 Catering Assistant - 3 Transport Supervisor - 1 Transport Assistant- 3

Lifeguards - 5 Manpower

Accreditation

Accreditation : Printing of Accred Cards with lanyards and Daily pass Technical Specification of Lanyards • 88 mm wide thickness. • 130 mm length • Rotating metal C. Hook • Lanyard Fabric (Satin) • Printed lanyard (Dye Sub Printing), Custom printing logo, event details. Technical Specification of ID • Material: PVC ID Thickness: 350 microns • Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches) • Design and logo shall be provided by the Authority once tender is awarded

Accreditation distribution management

Designing

Designing : Designing As mentioned in the scope of work

Venue Branding

Creative Wall For Ground Border-Flex Banner (260 GSM) Creative, Printing, Installation and Uninstallation.

Colourful Flages

Beach Flages

Creative Welcome Gate / Photo booth All sides Covered

Direction Board

TSR Management

TSR Management As mentioned in the scope of work

Post Festival Operation

Post Festival Operation : Printing of Post Festival Reports These reports shall be printed in A4 size standard book format. The formats and material of the deliverable shall be approved by Authority/appointed nodal officer/department

Printing of Coffee Table Books 13" X 11" picture Books with 50 pages, Hardcover, high quality print with gloss finish. The design should be of high quality and finalized in consultation with Authority/ appointed nodal officer/department

OVERLAYS

Tentage : Chinese tent/Canopy 5M x 5M

Chinese tent/Canopy 3M x 3 M

German Hanger of the size 40M X 30M a) Side height 4m and Center height 7.25m with wooden platform, water proof tentage satin cloth draping on the ceiling with air condition b) Electrical / Technology: . Minimum lighting levels of 500 lux. Adequate safety lighting . 5A electrical sockets. Sufficient Size electrical panel connections. c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured. e) Hanger Temprature to be maintained at 22^ Degree. f) Interior AC Duck to be covered with Octornum Panels and Branding.

Tent of size 40 M X 30M a)Side height 4m and Center height 7.25m , water proof tentage satin cloth draping on the ceiling b) Electrical / Technology: . Minimum lighting levels of 500 lux . Adequate safety lighting . 5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured.

Design Carpet

Net Flooring

Black/Coloured / White Masking Black/Coloured / White cloth with bamboo barricading upto 3m Ht.

Wash Basin

Wooden Stairs 4x4 ft

Wooden Stairs 4x2.5 ft

Wooden Stairs 4x1.5 ft

Wooden Platform 19 mm 2 layered BWP with hardwood framing of minimum 4 inch.

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 2' Height

Stage- Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design. 4' Height

Steps Steps as per the stage and riser requirements 1' / 1.5' / 2' / 2.5' / 4' Ht

Wooden Stage For Refree 10x10x2.5 ft

Wooden Walkway platform 5x5-9 Nos.

Red Carpet 5x5-9 Nos.

Wooden Walkway platform 5x5-10 Nos.

Stadium type seating side wall 12x4-2 Nos.

Stadium type seating front wall 112x1.5-3 Nos.

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 3.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 5.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 7.5M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 8.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 10.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 11.00 M * 1 M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 12.50 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 19.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 25.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 29.0 M * 1M

Victory stand Tiered victory stand dimensions: 1x1m of separate boxes total 3nos (1set) and it should be as per Sporting guidelines (Team Sports and Individual sports to be made as per dimensions) 32.0 M * 1M

Octonorm Particions Octonorm Panels SIZE Height -2.5 M (average size 4m x 3m / 3m x 3m) Partitions shall be made in prefabricated aluminum sections with laminated panels. And Laminated Doors with knob, lock and key for each rooms. Partitions shall be made in prefabricated aluminium sections (ht. up to 2.50 Mts.) with laminated panels.

Furniture, Fixtures & Equipments

Chairs (Plastic) Plastic chair without arm support with frill

Executive Chair Wheeled Chair with Leatherette. Upholstery with Back Support and Side Arms- In Director Sir Office Panjarapor School

VIP Banquet chair with cloth drapping

Folding Table with cloth & Frills 5'X2'

Octonorm Table 3'X2'

Shelves

Small Locker

Almirah 52"H X 15"W X 26.5"D

Branded Patio Umbrella

Executive Table Wooden Table with cloth & Frills 5ft * 2ft

Round Table with cloth & Frills 6' dia

Sofa Seamless design of plush seating in quality leather 2 Seater

Wooden Teapoy Coffee Table - 1.2 M X 0.6M X 0.4M 2

Standing fans Standing/ Mobile Fans

Extension cords Copper Wire required at various points for extending the power requirement to desired locations.

Folding Stool about 1ft ht , canvas seating with iron frame

Standing and Mobile AC 2 tons

Icebox

walkie - talkies

Megaphone

Danger Tape

Massage tables 28" W X 72" L X 23" H

Fridge

Wire Manager L - 1 M

Barricading Mojo Barricading 4' Height

Que Managers Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions

OTHERS

Chemical toilet installation, cleaning and uninstallation

Dustbins Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately) 30 L

Dustbins Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately) 5 L

LED SCREEN

GENERAL

Scaffolder

Manpower for Competition related work 30x2 shifts

Security Guard 20x3 Shift

House Keeping 25x3 Shift

Color Album Creative and Printing (335 mm x 300 mm), (160 gsm), 190 gsm for opening and end pages, PLC paper 170 Art matte, Hard Binding 2.5 mm

Photo booth Décor (Artificial Flower, Props, wooden support)

Fresh Natural Flower Decoration for VVIP (Anthurium, Lilies, Chrysanthemum) Golf Car Décor

Natural Potted Plants / Flower

Rangoli (Flower Petals-Marigold, Local Roses)

Rangoli (Powder)

Natural Flower Welcome Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum)

Natural Flower Table Bouquet for VVIP (Anthurium, Lilies, Chrysanthemum)

Electrical

Hire Charges for Erecting of 200 Watt LED Flood Light

Hiring Charges for Erecting Temp 125 KVA for 440 Volt 3 Phase DG Set with Control Pannel (operator and sufficient fuel to run 10 hrs minimum per day)

Hiring Charges for Erecting Temp 63 KVA for 440 Volt 3 Phase DG Set with Control Pannel (operator and sufficient fuel to run (operator and sufficient fuel to run 10 hrs minimum per day)

Hiring Charges for Erecting Temp LT XLPE size 70 sq.mm., 3.5 Core Al. Armed Cables

Hiring Charges for Erecting Temp LT XLPE size 120 sq.mm., 3.5 Core Al. Armed Cables .

Hire Charges for Erecting Temp 300mm x 300 mm Iron Truss with necessary' support

Hire Charges for Erecting & Dismantling Par Light Consisting Neon / LED Light

Hire Charges for Erecting Temp 1200W MOVING HEAD SHARPY

Hire Charges for Providing Erecting and Dismantling after use in good running condition with necessary interconnecting wire/cable in panel board. change over switch 4 pole 440 V, capacity/rating:- 200A-300A

Hire Charges for Providing Erecting and Dismantling after use in good running condition with necessary interconnecting wire/cable in panel board. change over switch 4 pole 440 V, capacity/rating:- 400A

Hire charges for Providing & Dismantling pipe type earthing for temporary electrical installation having G.I. pipe, erected in earth pit with necessary salt & charcoal & necessary earth wire.

Showcraft Productions Pvt. Ltd. (BID ID -9054)

ARUN BABURAM (BID ID -8981)

KAMNATH PRIVATE LIMITED (BID ID -9031)

Expression 360 Services India Limited (BID ID -9035)

OYO HOTELS AND HOMES PRVIVATE LIMITED (BID ID -8985)

Sharad Advertising Pvt. Ltd. (BID ID -9018)

Gobananas (BID ID -9020)

Deepali Designs And Exhibits Pvt Ltd (BID ID -9021)