RATE CONTRACT FOR SUPPLY OF ALL TYPES OF SURGICAL ITEMS, MEDICAL INSTRUMENTS, AND RUBBER GOODS ON DAY TO DAY BASIS FOR LOCAL PURCHASE TO DIVISIONAL RAILWAY HOSPITAL BHOPAL AND HEALTH UNIT HABIBGANJ,WESTERN CENTRAL RAILWAY ROUND THE CLOCK (24x7) FOR A PERIOD OF 02 YEARS FROM THE DATE OF COMMENCEMENT OF SERVICE.

Special Eligibility Criteria

1. 1

   REQUIRED MANDATORY CRITERIA FOR SELECTION: : 1.Name of the Drug Retailer/wholesaler and contact number & E-mail ID 2.Address given in the drug license will be accepted as the address of the firm / Copy of establishment details like Gumasta. 3.AllVendorsi.e. firms/distributors/chemist shops shall submit self-attested copy of valid drug License Certificate issued by the M a d h y a P r a d e s h D r u g Controller authority. The drug license must clearly mention the authority for clearly mention the authority for schedule drugs -C, C1, H. The license should remain valid at the time of contract and subsequently renewal of license should be made available. In case of failure of submission of the license, the contract will be deemed to have been terminated. 4.Average Annual Turnover of the vendor for the last THREE completed financial years i.e. 2022-23, 2023-24 and 2024-25 FY prior to date of opening of tender should be equal to or more than THREE times the average annual value of retail local purchase procurement made by Divisional Railway Hospital, BHOPAL (Nishatpura) and Health unit HBJ in the last three completed financial years OR three times the estimated annual value of purchase, whichever is higher. Required minimum average turnover of the firm for the last 03 financial years is(Rs. 67,19,181=00) Sixty Seven Lakh Nineteen Thousand One Hundred and Eighty One rupees Only 5.EMD @ 2% of the estimated value of tender (Rounded off to nearest higher Rs.10) shall be submitted by bidder along with tender. i.e. RS 60550.00 6.Balance sheet/Profit-loss account certified by CA of two out of the three last three financial years. Firm shall show profits in at least two of the last three financial years as per profit and loss account certified by CA 7.GSTIN number: - Photocopy of the valid GST Registration certificate should be submitted. 8.PAN card: - Photocopy of PAN Card 9.Firm must submit a self-declaration that no punitive action has been taken against the firm by any Regional Railway/Central or State Government in the last 5 years. 10.Firmshallhave establishment/medical shop within the boundaries of Bhopal city in order to facilitate delivery of items within stipulated time. Also, Physical verification of premises of qualified tenderers if required will be done by competent authority/tender committee/ Accepting Authority in order to evaluate the eligibility &suitability of firm's offer. 11.Cancelled Cheque and Bank Details like Bankers name, place, Core Banking Account No and Type of account, Branch Code, IFSC Code, MICR Code. 12.Firms shall submit documentary evidence for Ownership of their Shops/ Go downs. In case of Authorized Vendors/Stockiest/retail shops, running business on rented premises, copy of valid rental agreement must be submitted along with the be submitted along with the application. 13.Firmshall submit details of registration withany Government/Private/corporate H o s p i t a l s a n d p a s t e x p e rie n c e of supply to Government/ Private/ Corporate Hospitals for establishing the performance/ Capacity of the vendor. Copies of performance certificatewith satisfactoryworkinginthese organizations should be attached along with the tender.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   •Services should be available 24x7 or •Supply/delivery of the items shall be done as per the local requirements. •Items shall be supplied on the same day preferably before the closure of OPD, if the indent has been placed at least 4hours before closure of OPD timings. •In cases of life saving emergencies, vendor should be able to supply the item on a short notice preferably within one/two hour of being intimated on phone/Whatsapp/message or fax etc as decided. •Different time limits can be set for different medicines as per local requirements. •Timely supply against the supply order along with full quantity and quality/brand etc as asked shall be the essence of the contract. •Medicines should be supplied by the same quality/ brand etc as mentioned in the supply order. No alternate or substitute will be accepted. However, in case there is no option, the indenting officer will obtain permission from Chief Medical Superintendent, DRH BPL. •Bill should be verified by Pharmacist in-charge of local purchase and by the doctor looking after the medical stores before same is submitted to the bill passing authority i.e Chief Medical Superintendent, DRH Bhopal, OR Nominated SAG/JAG IRHS Officer, not below the rank of DMO. For timely payment to vendors ,schedule for processing of bills should bedecidedin consultation with finance.

   Confirmation required
2. 2

   The successful bidder shall have to submit a Performance Guarantee (PG)/ePG @ 5% of the contract valueas per LOA (Rounded off to nearest higher Rs. 10) within 14 (Fourteen)days from the date of issue of Letter of Acceptance (LOA)

   Confirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   The rate contract between Vendor and Railways is non-binding on Railways and in the event of any question, dispute or difference arising under these conditions or any special conditions of contractor in connection with this contract (except as to any matters the decision of which is specially provided for in the special condition) the same shall be referred to the sole arbitration of a Gazetted Railway Officer appointed to be the arbitrator, by the competent authority.
2. 2

   In the rate contract, the discount offered on MRP are finalized and will be valid and binding on the vendor for the entire period of validity of rate contract including the extended period, if any. Moreover, the estimated draw of quantity/value indicated in the tender is purely tentative /indicated and no commitment is made regarding drawl of quantities/value. Purchaser reserves the right to place the supply order for the quantities as per actual requirement and no claim whatsoever will be entertained from tenderers on this account.
3. 3

   The Rate contract will be done for a period of two years (730 days). Under exceptional circumstances, to maintain the continuity of supply, period of rate contract can be extended for a period maximum up to 03 months at a time, total extension shall not be more than 6 months.
4. 4

   [a] Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of Railway administration in this regard will be final and binding. [b] This is an e-tender hence manual tenders will not be accepted.
5. 5

   All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rate are as per the GST Law. Tenderers must indicate GST registration number while submitting their offer. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
6. 6

   GSTIN of West Central Railway for supply in M.P. State is 23AAAGM0289C1ZR .
7. 7

   Firm should ensure that the rates provided by them, are within the price ceiling fixed by National Pharmaceuticals Pricing Authority (NPPA), Ministry of Chemical & Fertilizers or Any other Govt. Agencies.
8. 8

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.
9. 9

   Counter offers shall be provided to suitable lower bidders (other than L1) to accept discount provided by L1 firm. In case, the counter offers are accepted by the firm, the lower bidders (other than L1) shall also be considered for empanelment.
10. 10

    However, maximum three suitable vendors shall be considered for empanelment in each category by tender committee & these would be graded in relation to discounts offered by them originally in the tender, this has the approval of competent authority (using the methodology, as provided in attached Policy).
11. 11

    Firm should quote offer as per the below mentioned criterion: Each product category shall be treated as single (01) unit with value fixed as Rs. 100/-, percentage of Discount on Maximum Retail Price (MRP)/value. If the MRP of Item is 100 and discount is X % than the cost of item will be (100- X) all charges shall be included in the discounted rate such as GST ,Packing Charges, Forwarding, Freight, no additional charges are permissible in the discounts tab Example to quote the offer is as under; Basic Rate = Rs.100 Uncond. Discount = (Filled by bidder) % Packing Charges = Rs.0.00 Forwarding = Rs.0.00 Freight = Rs.0.00 GST = NIL

1. 1

   Do you agree to register your firm on HMIS/Any other module as mandated by Railways & agree to make supplies and submit invoices on the respective module.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

4. 4

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

5. 5

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

6. 6

   Have you attached self-declaration regarding non-punitive action, as asked in tender compliance.

7. 7

   Do you certify that the "Average Annual Turnover" criterion as mentioned in Special Eligibility Criteria is fulfilled by your firm. Do you also certify that your firm has shown profit in at least two of the last three financial years.

8. 8

   Have you attached valid Drug License, Establishment Certificate, valid GSTIN Registration, CA certified Balance Sheet & Profit and Loss Statement, Documentary evidence for ownership or valid rental agreement (All self-certified) or any other documents as asked in any technical/commercial/special condition(s) of tender.

9. 9

   Have you attached bank mandate form along with cancelled cheque as demanded in tender condition.

10. 10

    Do you acknowledge having read all tender conditions and also accept the Instructions to the tenderers mentioned in tender, and additional special conditions of Contract as available. Do you also acknowledge having read the annexures/documents attached in Docs section of tender and agree to abide by them.

11. 11

    Do you agree to supply medicines/other medical stores in the same quantity and of the same quality/brand as mentioned in the supply order.

12. 12

    Do you agree to the payment terms i.e. Payment will be made fortnightly by Cheque or Digitally & agree to maintain the supply in case payment is delayed in extraordinary circumstances, which will be communicated to the firm if need be.

13. 13

    Do you agree that in case you fail to supply any item against supply order placed, as per contract conditions of rate contract, then the difference in billing cost may be recovered from the next bill. In addition to this 10% of the billing amount may also be deducted as penalty from the next bill.

14. 14

    Do you agree that the item(s) supplied by you may be sent for Drug Analysis & in case any medicine/item is found to be non-conforming to standards, you shall replace the entire batch free of cost with another batch, irrespective of whether the batch has been used completely/partially. In addition, you shall remove the rejected medicine at your cost immediately and the analysis cost will also be borne by your firm.

15. 15

    Do you agree to register your firm on HMIS/Any other module as mandated by Railways & agree to make supplies and submit invoices on the respective module.

16. 16

    Do you agree to provide Services round the clock i.e. 24 x 7 & agree to make F.O.R supplies to "Stores at Divisional Railway Hospital, BHOPAL (Nishatpura) and health unit Habibganj "

17. 17

    Do you agree that orders of Medicines and Consumables etc. can be placed over any means including phone/Whatsapp/ message/email/digitally signed order/fax or physically handed over to the seller's representative & you must supply the item(s) within 03 hours after placing the order, preferably before OPD closing time. Also, In cases of life saving emergencies, you must supply the item on a short notice preferably within one/two hour of being intimated on phone Whatsapp / message/email or fax etc. as decided.