Management of SLAM System at ELS-GKP for 2 years

The tenderer must have minimum average annual contractual turnover of V/N crores; where - V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

As per the Railway Board's letter No. 2019/Elect(G)/165/1 dated 22/04/2020, the eligibility criteria of works contract regarding exemption to RDSO approved sources in respect of technical/financial eligibility criteria for repair/rehabilitation/up-gradation/modification of Electric Locomotives items and equipments/sub-assemblies thereof are given below: (i)The technical eligibility criteria as contained in GCC April'22 or any amendment thereafter for works contract may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (ii)The financial eligibility criteria as contained in GCC April'22 or any amendment thereafter may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to Pus vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (iii)Firms not featuring in RDSO or PUs approved sources for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016 of works contracts shall have to fulfill the eligibility criteria as stipulated in GCC April'22 or any amendment thereafter. (iv)Exemptions regarding technical & financial criteria shall not be given to authorized dealer with tender specific authorization given by the OEM and such dealer shall have to fulfill required eligibility criteria as per GCC April'22 or any amendment thereafter.

Directory of approved vendors of RDSO and CLW as available on UVAM ONLY shall be considered valid directories for the purpose of approved sources. The firms/tenderers who are not appearing in UVAM as approved/developmental vendors of nominated vendor/sources approving agencies will not be considered for exemption in eligibility criteria. The status of vendor (i.e. approved or developmental vendor) shall be reckoned as on date of tender opening and not thereafter. 1.1.1 Tenderer shall take this aspect while quoting their offer. Tenderers are advised to check their approval status in IREPS website ireps.gov.in) under IREPS vendor approval before quoting for the work. Tenderers are required to attached scan copy of approval RDSO / CLW approved source of their firm for exemption in minimum eligibility criteria (Technical & financial). Vendor directories being maintained in other forms (mannual or online), if any, shall not be valid.

The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i) Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or (ii) Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or (iii) One similar work costing not less than the amount equal to 60% of advertised value of the tender.

As per the Railway Board's letter No. 2019/Elect(G)/165/1 dated 22/04/2020, the eligibility criteria of works contract regarding exemption to RDSO approved sources in respect of technical/financial eligibility criteria for repair/rehabilitation/up-gradation/modification of Electric Locomotives items and equipments/sub-assemblies thereof are given below: (i)The technical eligibility criteria as contained in GCC April'22 or any amendment thereafter for works contract may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (ii)The financial eligibility criteria as contained in GCC April'22 or any amendment thereafter may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to Pus vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (iii)Open tendering system should preferably be adopted for award of such works contracts. (iv) Firms not featuring in RDSO or PUs approved sources for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016 of works contracts shall have to fulfill the eligibility criteria as stipulated in GCC April'22 or any amendment thereafter. (v)For prescribing the technical eligibility criteria and defining similar nature of work to be indicated in the tender document and NIT, Railway Board's letter No. 94/CE-I/CT/4 dated 17.10.02 and 94/CE-I/CT/4 dated 23/11/2006 may be referred to. (vi)All condition dealing with development sources of production unit as stipulated in store letter No.2001/RS(G)/779/7 dated 01/02/2017 shall be followed. (vii)Exemptions regarding technical & financial criteria shall not be given to authorized dealer with tender specific authorization given by the OEM and such dealer shall have to fulfill required eligibility criteria as per GCC April'22 or any amendment thereafter.

Defination of Similar Work :- Data entry and report generation in a LAN/WAN besed network for Indian Railway/State Goverment/Central Goverment/Public Sector Undertaking.

Audited Balance Sheet duly certified by the Chartered Accountant regarding contractual payments received in the past.

Tenderers should attach a self attested copy of PAN CARD and GSTIN in Support of their IDENTITY

The tenderers shall submit a copy of certificate stating that all their statements/ documents submitted alongwith bid are true and factual. The standard format of certificate to be submitted by the bidder is enclosed as Annexure-V. In addition to Annexure V, In case of other than Company/Proprietary, Annexure-V(A) shall also be submitted by each member of a partnership firm/ Joint Venture(JV)/Hindu Undivided Family(HUF)/ Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document

Documents to be Submitted Along with Tender:- (i).The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. Tenderer has to submit all the documents mentioned below, as the case may be. : (a)Sole Proprietorship firm: An undertaking to clearly mention. (b)HUF : (i)A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (c)Partnership Firm : (i) A notarized copy of partnership Deed or Copy of Partnership deed registered with the Registrar.(ii) A notarized or registered copy Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.(iii) An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LPP in which they were/are partners/ members. Any Concealment /wrong information in regard to above shall make the ineligible or the contract shall be determined under clause 62 of the standard general conditions of contract. (d)Company registered under Companies Act-2013: (i) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii) A copy of Certificate of Incorporation (iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (e)LLP ( Limited Liability Partnership ) registered under LLP Act 2008: (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were /are partners/ members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (f)Registered Society & Registered Trust: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against Society/Trust.(iv) A copy of Rules & Regulations of the Society

The tenderer whether sole proprietor / a company or a partnership firm /registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

The tender must be accompanied by a bid security as per clause 5, part I of tender booklet, failing which tender shall be summarily rejected. A bid security shall be deposited either in cash through e-payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as entioned in tender documents in favour of PFA/NER/GKP. The bank Guarantee bond shall be as per GCC 2022 and shall be valid for a period of 90 days beyond the bid validity period.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

This contract is governed by Indian Railways Standard General Conditions of Contract, 2022. However, if there is any discrepancy between conditions of Indian Railways Standard General Conditions of Contract 2022, General Conditions of contract for Services January 2018 and Special conditions of this contract, the decision of Railway Administration is binding on both the parties.

All the instructions furnished in the Technical Compliance/Commercial Compliance / Custom / Undertakings / General instructions are only indicative and not exhaustive. The tenderer shall read the GCC / Tender documents for complete details.

The tenderer shall thoroughly go through the entire tender documents and strictly adhere to the instructions and directions given therein.

The Railway reserves the right to verify all statements,information and documents submitted by the bidder in his tender offer, and the bidder shall, when so equired by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.

(a) In case of any information submitted by tenderer is found to be false forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Earnest Money Deposit (If applicable) besides banning of business for a period of upto two years. (b) In case of any information submitted by tenderer is found to be false forged or incorrect after the award of contract, the contract shall be terminated. Bid Security / Earnest Money Deposit (EMD), Performance Guarantee and Security Deposit available with the Railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto two years.

Address of tenderer: The address, email - Id and Mobile phone, other phone nos. and other details given in the portal while registering will be considered as official address and all correspondences to the tenderer will be made in these registered modes.

The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22nd day after the date of issue of LOA. Further, if the 60th day happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day.

In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. In case the contract is terminated, the railway shall be entitled to forfeit Earnest Money Deposit and other dues payable against that contract. In case a tenderer has not submitted Earnest Money Deposit on the strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect. The failed Contractor shall be debarred from participating in re-tender for that work.

The successful bidder shall submit the Performance Guarantees (PG) in any of the following forms, amounting to 5% of the contract value - (a) A deposit of cash; (b) Irrevocable Bank Guarantee; (c) Government Securities including State Loan Bonds at 5% below the market value; (d) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks; (e) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; (f) A Deposit in the Post Office Saving Bank; (g) A Deposit in the National Savings Certificates; (h) Twelve years National Defence Certificates; (i) Ten years Defence Deposits; (j) National Defence Bonds and (k) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of PFA/N.E. Railway, Gorakhpur (free from any encumbrance) may be accepted.

As per Indian Railways Standard General Conditions of Contract, April 2022 (Advance Correction SIip No.l 11) letter no.No.2022|CEUCTIGCC-2022[POLICY/Pt.I (E-3320424) Dated 13.03.2026. If a tender is accepted on the quoted rate of bidder which is below 5% of the advertised tender value an additional 5% performance security shall be submitted by the bidder.

The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

The value of PG to be submitted by the Contractor is based on original contract value and shall not change due to subsequent variation(s) in the original contract value.

The Performance Guarantee (PG) shall be released after physical completion of the work based on 'CompletionCertificate' issued by the competent authority stating that the Contractor has completed the work in all respects satisfactorily

The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor with his tender will be retained/en cashed by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security, to the Contractor

Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt issued from Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from Scheduled commercial bank of India, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills" so that the amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract

Note: Security Deposit deposited in cash by the Contractor orrecovered from the running bills of a Contractor or submitted by contractor as Term Deposit Receipt(s) can be refunded/returned to the contractor, in lieu of irrevocable Bank Guarantee bond issued from scheduled commercial bank of India, to be submitted by him, for an amount equal to or more than the already available Security Deposit, provided however that, in a contract of value less than Rs. 50 Crore, such refund/ return of the already available Security Deposit is permitted up to two times and in a contract of value equal to or more than Rs. 50 Crore, such refund / return of the already available Security Deposit is permitted up to three times.

Refund of Security Deposit: Security Deposit mentioned in sub clause (1) above shall be returned to the Contractor along with or after, the following:(a) Final Payment of the Contract as per clause 51.(1) and(b) Execution of Final Supplementary Agreement or Certification by Engineer that Railway has No Claim on Contractor and(c) Maintenance Certificate issued, on expiry of the maintenance period as per clause 50.(1), in case applicable.

The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the stipulated date of Maintenance period plus 60 days and shall be extended from time to time, depending upon extension of contract granted in terms of Clause 17A and 17B of the Standard General Conditions of Contract.

Bills for work done under this contract shall be prepared in triplicate by the Contractor. Such bills shall be forwarded to Sr.DFM/LJN for passing payment. Payment will be made by Electronic Fund Transfer (EFT) and for the same the contractor has to submit EFT Registration form 3. Acceptance Certificate by the Sr.DEE/TRS/GKP.

Variation in extent of contract shall be done as per Indian Railways Standard General Conditions of Contract, 2022, corrected upto date.

While processing payment of any 'On Account Bill' or 'Final Bill' or release of 'Advances' or 'Performance Guarantee / Security Deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month, ____Year."

Estimated rates are all inclusive and rate to be quoted should be all inclusive. Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and inclusive of all taxes/GST.

Estimated rates are advertised considering/including prevalent rate of works contract, i.e. 18% GST.

However, if rates of existing GST or cess on GST for Works Contract is increased or any new tax /cess on Works Contract is imposed by Statute after the date of opening of tender but 12.1.1 within the original date of completion/date of completion extended under clause 17 & 17A and the Contractor thereupon properly pays such taxes/cess, the Contractor shall be reimbursed the amount so paid.

Further, if rates of existing GST or cess on GST for Works Contract is decreased or any tax/cess on Works Contract is decreased / removed by Statute after the date of opening of 12.1.2 tender, the reduction in tax amount shall be recovered from Contractor's bills/Security Deposit or any other dues of Contractor with the Government of India.

Income Tax, Cess and any other tax will be recovered as per extant instruction on the subject.

Rates are inclusive of all taxes / octroi, license fee, royalty charges etc. legally leviable by state, Central Government and/or any other local authority.

In case of any information submitted by tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto five years.