Outsourcing of cleaning works related to Traction motors and DEMU Power cars, SPART, SPMRV and Tower cars at CWS/LGD for a period of three years (Electrical portion)

The tenderer shall possess a valid Electrical Contractor License, issued by any State Government or Union Territory Administration, authorizing execution of electrical works up to 650 V. The contractor shall have in his employment or shall engage a person holding a valid certificate of competency issued by any State Government or Union Territory Administration for supervision of electrical works up to 650 V. Offers not accompanied by a valid Electrical Contractor License and requisite Supervisor competency for works up to 650 V shall be summarily rejected. (Authority: PCEE/SC letter No. E.29/P/Similar nature of works, dated 07.05.2026) A copy of valid Electrical Contractor License and requisite Supervisor competency for works up to 650 V, should be uploaded through IREPS with their offer, failing which the tender will be rejected.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

IN CASE OF SINGLE PACKET TENDERS; CONSORTIUM AGREEMENTS, JOINT VENTURE FIRMS AND MOUS SHALL NOT BE CONSIDERED

IN CASE OF TWO PACKET TENDERS CONSORTIUM AGREEMENTS AND MOUS SHALL NOT BE CONSIDERED . BUT JOINT VENTURE FIRMS ARE CONSIDERED FOR ELIGIBILITY.

CONDITIONS FOR PARTICIPATION OF PROPRIETARY FIRM / PARTNERSHIP FIRM /PRIVATE LIMITED COMPANY / LIMITED COMPANY/ JV FIRMS:

In case the tenderer is an individual / proprietary concern, the experience and turnover shall be in the name and style of the Individual / Proprietary concern only.

In case the tenderer is a Partnership Firm, the experience and received contractual payments shall be in the name and style of the firm only. The other guidelines at Clause 18 of Part I of 3.1.1 IRSGCC shall be applicable . Note: The partner of a Partnership Firm cannot claim the credentials of Partnership firm to the extent of his share either during the subsistence of the Partnership firm or after its dissolution

FOLLOWING DOCUMENTS SHALL BE ENCLOSED:

In case the Tenderer is a Partnership Firm: [i] Partnership deed . [ii]Power of Attorney (duly registered as per prevailing law) in favour of an individual to sign the tender documents and create 3.2.1 liability against the Firm. [iii] PAN / TAN number of Partnership firm (PAN / TAN number in the name of any of the constituent partners shall not be considered).

In case the Tenderer is a Company registered under Companies Act-2013:(i) the copies of MOA (Memorandum of Association) and AOA (Articles of Association) of the company; and (ii) A copy of Authorization/Power of Attorney issued by the Company 3.2.2 (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.(iii) copy of PAN number of the Company.

In case of JOINT VENTURE (JV) FIRMS: Clause No.17 of Part-I of IRSGCC with upto date correction slip shall be applicable in all aspects for Participation of Joint Venture[JV] firms in works tenders. JV firm should submit Memorandum of 3.2.3 Understanding[MOU] as per the format attached as annexure to the tender in DOCUMENTS. Submission of all other documents by JV firm / Members of JV should also be as per Cl.No.17.14 of Part-I of IRSGCC.

In case the Tenderer is a LLP Firm registered under LLP Act-2008 (i) a copy of LLP Agreement, (ii) a copy of Certificate of Incorporation; and (iii) a copy of Power of Attorney/Authorisation 3.2.4 issued by the LLP Firm in favour of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm. (iv) copy of PAN number of the LLP Firm

In case the Tenderer is a Registered Society & Registered Trust: (i) a copy of the Certificate of Registration, (ii) Deed of Formation; and (iii) a copy of Power of Attorney in favour of the 3.2.5 individual to sign the tender documents and create liability against the Society/Trust. (iv) copy of PAN number of the Society/Trust.

Uploading of other relevant documents connected to the tender; such as Declaration regarding employment of Retired Engineer/ Retired Railway officer, NEFT Form, List of Personnel/Organization, List of Plant/machinery, Particulars of works on hand and completed (As per the formats attached in the list of Documents)etc.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The General Conditions of Contract governing the performance of the works covered by this tender are the Indian Railway Standard General Conditions of Contract as amended from time to time up to date. A soft copy of the Indian Railway Standard General conditions of Contract is uploaded in the annexed documents to the tender. Hard copy may be perused in the office of the Deputy C h i e f E l e c t r i c a l E n g i n e e r / S/ LGD,Secunderabad - 500025. In submitting his tender it would be deemed that the tenderer has kept himself fully Informed of the provision of the IRS General conditions of Contract including all corrections and Amendments issued up to date and claim that he is not aware of any amendment or correction slip to the IRS GCC shall not be entertained

The tenderer shall thoroughly go through the entire tender documents and strictly adhere the instructions and directions given at different pages

Unreleased Bid security, if any, held with the Railway Administration, shall not be adjusted towards the Bid security to be remitted

All terms and conditions in the tender documents are binding on the Tenderers

Railways reserves the right to accept or reject any or all the tenders and to award the work in whole or in part without assigning the reason for any such action.

The Tenderers are advised to visit the site of work in their own interest and acquaint themselves with the site conditions and expected quantum of work and assess all the site specific difficulties to be experienced while executing the same and the rate shall be arrived duly considering all the facts above and quoted in the tender. Any representation at a later date specifying the site difficulties shall not be consider.

Contractors are allowed to make payments against this tender towards Bid security in respect of e-tendering, shall be deposited either in cash through e payment gateway modes available ON IREPS portal LIKE net banking, debit card, credit card etc. or submitted as Bank Guarantee bond from a scheduled commercial bank of India. The Bank Guarantee bond shall be as per Annexure-VIA and shall be valid for a period of 90 days beyond the bid validity period. Manual payments through Demand draft, Banker cheque, Deposit receipts, FDR etc. are not allowed.

In case the date of closing mentioned in the Notice Inviting Tender is declared a holiday/bandh/strike etc. on any account, the date of closing tender online will not be changed as the application in the website of IREPS does not permit submission of any offer after closing date and time of the tender. However, opening of tenders online will be on any convenient day after the closing date/time of tender.

Should the Railway decide to negotiate with a view to bring down the rates, the tenderer called for negotiations should furnish the following form of declaration before commencement of the negotiations.

Railway Board vide their letter No. 2022/CE-I/CT/GCC-2022/Policy dated 27.04.2022 has issued Standard General Conditions of Contract (works contracts) is applicable to this contract.

CORRIGENDUM NOTICE ON IREPS: [I]Railway may modify the tender document by issuing online corrigendum through "www.ireps.gov.in" 15 days prior to the tender closing date. For the purpose of CORRIGENDUM in the tender, NIT period is splitted as under: (a) ADVERTISEMENT PERIOD: The time during which all information pertaining to tender shall be available but offers cannot be submitted (b) OFFER SUBMISSION PERIOD: 15 days prior to closing of tender, during which tenderers can submit their offer.

The offer shall be evaluated only from the certificates/documents submitted along with the tender offer

Any Certificate /Documents offered / submitted /received after the tender opening shall not be given any credit and shall not be considered.

Attestation of documents may be self attested or attested by a Gazetted Officer.

Railway reserves the right to verify the authenticity of the documents/information furnished.

TAXES: if rates of existing GST or cess on GST for Works Contract is increased or any new tax /cess on Works Contract is imposed by Statute after the date of opening of tender but within the original date of completion/date of completion extended under clause 17 & 17A of Part-II of IRSGCC and the Contractor thereupon properly pays such taxes/cess, the Contractor shall be reimbursed the amount so paid. Further, if rates of existing GST or cess on GST for Works Contract is decreased or any tax/cess on Works Contract is decreased / removed by Statute after the date of opening of tender, the reduction in tax amount shall be recovered from Contractor's bills/Security Deposit or any other dues of Contractor with the Government of India.